[HCMC] Admin Officer (Document & License)

1. Responsibilities
Document management:
*. Control company’s processes:
– Collect & manage procedures of all departments systematically for company
– Coordinate with related department to check the standardization for all procedure
– Support for posting on internal system and announce officially
– Follow up & collect revise versions of all procedures yearly.
– Mail and cargos process (delivery, receiving, payment, controlling this cost for the whole company)
*. Manage incoming/outgoing letter/ document:
– In charge of classifying and giving the outgoing letter number for departments
– Managing all outgoing letters on Web portal as regulation of company
– In charge of all incoming letters for company systematically
– Control the list of documents coming from Government of all stores
– Arranging, classifying all incoming letters and distributing to related departments.
– In charge of all issues related to e-office system
*. Document manage:
– Assist in studying, researching & collecting all issues related to document of all department
– Assist in making regulations for issues relating to document storage.
– In charge of look for, collect information related to document for total company
– In charge of receiving handover document related new store opening from Constructor
– In charge of classifying, studying & arranging these document
– In charge of notarizing document if required
– Support for License & document recordkeeping
Booking hotel & air ticket:
– In charge of booking air ticket and hotel and other issues related business trip: insurance for travel, wifi/sim rental, car rental…

Other tasks or responsibilities as assigned by Admin Manager

2. Qualifications & job requirements
– University degree – Record and Archives Department
– Experience in document management
– Good command of spoken and written English
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet
– Good problem solving skills
– Detail oriented and be able to handle multi-tasks
– Good organizing and time-management skills
– Strong communication skill (both verbal & written)

Working location: HQ – 30 Tân Thắng, Sơn Kỳ, Tân Phú, HCM
Please send CV to email: tu.cam.nguyen@aeon.com.vn