Main Duties:
1. IT procurement
– Process IT procurement requests for the organization in coordination with procurement
– Serve as the IT authorized contact for liaison
– Track all IT contracts to include service agreements and renewals including software licenses.
– Draft and award supplier contracts with support from legal, as required.
– Conducting commercial review to mitigate and manager commercial risks.
– Run tenders, evaluate bids and make recommendations based on commercial and technical factors.
– Liaise between suppliers, manufacturers and internal teams to ensure requirements are delivered appropriately.
– Maintain and process IT equipment leasing schedule and reconcile payments.
– Coordinate travel arrangement and concur expense management.
– Perform data-entry, documentation, printing and filling duties.
– Analyze and assign new request to related team for resolve user’s issues.
– Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
– Design/update needed workflows and procedures.
– Assists in budgeting for IT expenses, including the purchase of new equipment and software when necessary.
– Managing inventories and maintaining accurate purchase and pricing records.
– Take ownership of resolution of contractual disputes
– Assist on any ad-hoc tasks as required by the IT manager level
2. IT Support
– Perform low-level technology tasks such as password resets, new account setups as needed.
– Support user problems in IT scope in case the others absent. (Internet, MS office, access system,…)
– Report problems and open tickets with vendors.
3. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.
4. Other duties
Requirements:
– College/University Degree
– Minimum 02-year working as administrative position
– Good command of spoken and written English
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet
– Detail oriented and be able to handle multi-tasks
– Good organizing and time-management skills
– Have knowledge IT fields
– Good problem solving skills
– Good knowledge and procurement experience in information technology supply category.
– Strong communication and negotiation skills.
Contact: Ms. Phương – minhphuong.vu@aeon.com.vn