MAIN DUTIES:
- Assistance of negotiation with landlord to make the land or space available
- Prepare necessary document and information for making Agreement
- Assist SC Development for its smooth Construction
- Obtain necessary information and to check the feasibility and discuss with local authority
- Work out and provide SC or GMS Development Area and the Strategy and propose it
- Create potential location map
- Assist the proposed ROI Plan
- Study market research method and compile market data and the related information
- Study and operate Map Info System, analyze SC and Store P/L
REQUIREMENTS:
- University Degree
- Good command of spoken and written English
- Wide network for site development
- Knowledge for SC Development Procedure
- Knowledge for Authority submission and Necessary License
- Basic Sales Estimation Skill
- Knowledge for the Method& Logic of Market Research
- Knowledge for SC Development Procedure
- Working Location: HQ
Contact email: minhphuong.vu@aeon.com.vn
1. Responsibilities
Document management:
*. Control company’s processes:
– Collect & manage procedures of all departments systematically for company
– Coordinate with related department to check the standardization for all procedure
– Support for posting on internal system and announce officially
– Follow up & collect revise versions of all procedures yearly.
– Mail and cargos process (delivery, receiving, payment, controlling this cost for the whole company)
*. Manage incoming/outgoing letter/ document:
– In charge of classifying and giving the outgoing letter number for departments
– Managing all outgoing letters on Web portal as regulation of company
– In charge of all incoming letters for company systematically
– Control the list of documents coming from Government of all stores
– Arranging, classifying all incoming letters and distributing to related departments.
– In charge of all issues related to e-office system
*. Document manage:
– Assist in studying, researching & collecting all issues related to document of all department
– Assist in making regulations for issues relating to document storage.
– In charge of look for, collect information related to document for total company
– In charge of receiving handover document related new store opening from Constructor
– In charge of classifying, studying & arranging these document
– In charge of notarizing document if required
– Support for License & document recordkeeping
Booking hotel & air ticket:
– In charge of booking air ticket and hotel and other issues related business trip: insurance for travel, wifi/sim rental, car rental…
Other tasks or responsibilities as assigned by Admin Manager
2. Qualifications & job requirements
– University degree – Record and Archives Department
– Experience in document management
– Good command of spoken and written English
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet
– Good problem solving skills
– Detail oriented and be able to handle multi-tasks
– Good organizing and time-management skills
– Strong communication skill (both verbal & written)
Working location: HQ – 30 Tân Thắng, Sơn Kỳ, Tân Phú, HCM
Please send CV to email: tu.cam.nguyen@aeon.com.vn
Job Description:
- Check and define law’s regulations relating to leasing contract together with the practical experience in dealing leasing contract to finalize and deal contracts with Landlords
- Check legal dossiers of building and leased location to define whether these buildings/ locations are suitable with law regulations for leasing as well as for applying license for retaill of FDI
- Proactively prepare the dossiers for applying retail license of FDI as well as prepare the other license dossiers such as IRC, Business Location Registration Certificate, Branch Operation Registration Certificate, Business Licence, and Enterprise Registration Certificate
- Work closely with Department/Persons in charge of Company’s projects especially small scale projects’ opening to collect, check and analyze legal dossiers
- Develop, work and maintain professional relationships with state and local regulatory agencies from Ministry to People Commitee and Department
- Support supervisor to check, analyze, and evaluate projects relating to land or project transfer/ asset buying/ BCC scheme etc and propose the best scheme for each project
- Support supervisor to follow up the projects’s legal progress to make sure of its legalistic and practical aspect by flexible and logical skill in examining and consulting
- Draft and review In-principle Agreement, Project Transfer Agreement, and Escrow Agreement etc. relating to projects in charge
- Closely coordinate with law firm for licenses outsourced, if any, to grasp its progress and report promtly any issue happened to supervisor.
Job Requirements:
Qualification and Job Requirements:
- University degree of Laws
- Minimum 07 years of practical experience in professional Legal environment relating to real estate, project transfer and license for FDI Company (e.g: IRC, Business License, ROL etc.)
- Basic in English
- Computer literate: Word, Excel, PowerPoint, Outlook and Internet and computer graphics and designing
Preferred skills:
- Strong knowledge of presentation skills and choosing appropriate words as both verbal and writing skills
- Strong negotiation skills for external affairs including authorities and governments
- Risk management and identification skills
- Strong communication skill (both verbal and written)
- Details oriented and being able to handle multi-tasks.
- Good problem solving skill
- Excellent organizing and time management skills.
Other information:
- Working location: AEON Long Biên (27 Cổ Linh, Long Biên, Hà Nội)
- Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month
If you are interested in this position, please send your updated CV to Ms. Minh Anh (HR Hà Nội): anh.duong@aeon.com.vn or contact with (024) 6277 8333 (766) for further information
Roles and responsibilities:
- Make meeting minutes
- Correspond work between contractors or suppliers with AEON
- Make layouts following manager’s instructions or propose efficiency layouts.
- Create presentations and client’s boards
- Make ordering list, compare contractor and evaluation whole tender packages.
- Check material cost for comparison.
- Assist in conducting basic research (typically online), including sourcing of various materials (wood, stone, tile, etc.), lighting, plumbing specifications, furniture and accessories as necessary
- Assist to track and follow-up on existing orders and deliveries using Excel spreadsheets
- Assist and maintain office systems, archives, client files and design resources (source listings, etc.)
- Arrange and join site meeting or internal meeting as necessary
- Follow all working procedures, company’s policies, rules and regulations.
- Check, monitor, remind and guide subordinates to follow the rules and regulations
- Other tasks or responsibilities as assigned by superior
Qualification and Job Requirements:
- University Degree in Construction Technology or equivalent.
- Good command of spoken and written English.
- Computer-literate: Word, Excel, PowerPoint, Outlook and Internet.
- Use Auto Cad or other software efficiently.
- Strong communication skill (both verbal & written).
- Detail oriented and be able to handle multitasks.
- Document Filing skill
- Skill for making letter
- Good organizing and time-management skills.
- Good problem-solving skills.
Please send your updated CV to: Ms. Huyen: huyen.nguyen@aeon.com.vn | Tel: 024-6277 8333 (Ext 763)
Key responsibilities:
1. Manage general affairs for Headquarters:
– Supervise business trip arrangement for staffs (booking air ticket, hotels, travel insurance…)
– Supervise office equipment management, daily mail & post
– Supervise new staff preparation, working tool collection from resign staff
– Control admin duty related to Japanese expats (apply work permit/ residence card/ VISA, apartment/ car contracts…)
– Control company bus and company car
2. Set up and management customer bus for stores:
– Set up customer bus route for new store
– Make monthly report of customer quantity and bus renting cost
– Propose to improve efficiency of customer bus
– Monitor bus suppliers and solve all issues related to customer bus
– Inform to all related Departments and monitor bus routes changing/ cancellation
3. Set up and management canteen for stores:
– Set up canteen for new store
– Support to apply Certificate of food safety and hygiene for canteen
– Make monthly report of meal quantity of store and canteen material
– Do survey staffs’ comment about quality of canteen service
– Propose to improve quality of canteen
– Monitor canteen suppliers and solve all issues related to canteen
4. Set up and management taxi service for stores:
– Set up taxi service for new store
– Monitor taxi suppliers and solve all issues related to taxi
– Make monthly report of quantity of taxi usage in stores
5. Set up and management taxi service for stores:
– Set up taxi service for new store
– Monitor taxi suppliers and solve all issues related to taxi
– Make monthly report of quantity of taxi usage in stores
6. Others:
– Other tasks or responsibilities as assigned by Deputy Admin Manager
Job Requirements:
1. Qualifications & Experience
– University degree
– Minimum 03 years of administrative experience
– Experience of applying work permit/ residence card/ VISA for expats
2. Knowledge, Skills & Behaviors
– Good command of spoken and written English
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet
– Strong communication skill (both verbal & written)
– Detail oriented and be able to handle multi-tasks
– Good organizing and time-management skills
– Good problem solving skills
