Career Tag: Nhân sự

HR Division Leader (Long Bien)

Key Responsibilities:

  1. Recruitment activity (60%)

Develop and Execute Recruiting Process and Plans

  • Ensure all vacancies are filled with the suitable candidates within the targeted time.
  • Act as a member of recruitment interview panel.
  • Obtain and assess reference checks of the candidates.
  • Maintain recruitment database of qualified or potential candidates for current and future needs.
  • Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
  • Develop and improve the recruitment processes to be more innovative and cost effective.
  • Advise hiring managers on recruitment matters.
  • Control recruitment expenses within the budget.
  • Conduct exit interview and analyse the reasons of resignation.
  • Plan, prepare and hold job fair to attract candidates.
  • Participate in Branding activities.

Coordinate and Implement University Recruiting Initiatives

  • Coordinate with universities, events in relation to targeted hires.
  • Running Management Trainee program to attract the most potential candidates.
  1. HR management & Reports (15%)
  • Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
  • Identify and reduce unnecessary tasks to increase staff productivity.
  • Regularly train and motivate subordinates in daily works.
  • Identify potential staff for succession planning purposes.
  • Build and promote teamwork spirit.
  • Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,….
  • Manage all information of employees, make sure employees’ data correctly.
  • Check information and provide report when necessary.
  • Be in charge of headcount and turnover rate report
  • Employees weekly report
  1. Employee Relation & Performance (20%)
  • Manage, corporate, support disciplining process
  • Organising Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
  • Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  • Participate in the implementation of on-going improvement plan for whole process; standardise all kinds of forms and correspondence relating to the process.
  • Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  • Support all gather performance evaluation document & analyses its result
  • Co-ordinate with Trade Union to propose benefit & organise event, activity for employee engagement
  • Planning & organise Company event (Best Employee, Best Practice, Long Service…)
  • Support Employee Engagement survey & co-ordinate with other Department for action plan
  1. Rules and Regulations (5%)
  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
  • Advise Line Managers some work relating to HR’s issue
  1. Other duties
  • Support other departments as necessary.

Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

Job Requirements:

Qualifications & Experience:

  • University/ College degree.
  • Minimum 03 years of talent acquisition and direct recruiting experience.

Knowledge, Skills & Behaviors:

  • Good knowledge of HR related regulations and laws of Vietnam.
  • Excellent knowledge of sourcing and recruitment techniques including social media.
  • Effectively manage multiple searches for candidates in different fields.
  • Strong verbal and creative written communication skills.
  • Computer literate (Word, Excel, Power point).
  • Good communication and problem solving skill and leader skill
  • Self-disciplined with ability to work independently.
  • Good command of English (verbal and written) is a plus.

Other requirements:

Be able to work at shift & on Public holidays..

C&B Executive

Key responsibilities

– Performs staff support activities to develop, implement, and administer compensation and benefits policies and programs.
– Audits job content and prepares job descriptions.
– Develops and/or participates in compensation/benefit surveys to analyze company’s competitive position.
– Reviews proposed salary adjustments for conformance to established guidelines and recommends corrective or alternative actions to resolve compensation-related problems.
– Recommends company salary structure movements, salary increase budgets.
– Administers and communicates the company’s benefits program plan options, features and enrollment requirements; assists employees with benefit claim administration inquiries.
– Analyzes cost containment strategies.
– Ensures company compliance with Government laws governing both compensation and benefits practices.

Job Requirements

Qualifications & Experience:

– University degree.
– Minimum 4-year experience in C&B field for company with at least 500 employees.

Knowledge, Skills & Behaviors:

– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

HRBP Executive-HQ (Tân Phú)

Key responsibilities:

  • Conducts weekly meetings with related business units.
  • Consults with line management, providing HR guidance when appropriate.
  • Analyzes trends and metrics in partnership with the HR functional teams to develop solutions,
    programs and policies.
  • Participate in solving complex employee relations issues. Conducts effective, thorough and
    objective investigations.
  • Provides day-to-day performance management guidance to line management (e.g., coaching,
     counseling, career development, etc…).
  • Works closely with management and employees to improve work relationships, build morale, and
    increase productivity and retention.
  • Provides HR policy guidance and interpretation.
  • Provides guidance and input on BUs restructures, workforce planning and succession
  • Identifies training needs for BUs and coaching needs.
  • Other assigned tasks from HR Deputy Manager – Business Partner

This job description is reviewed on annually basis and subject to change upon business requirement

Job Requirements:

  • University degree.
  • At least 03-year in HR field (in retail market is a plus).
  • Be able to work at shift, overtime, at weekend and holidays as assigned
  • Have ability to relocate to Stores as per Company’s assignment
  • Good oral and written communication skills in both English and Vietnamese

HR – Performance Management Officer

Key responsibilities

1. Performance Management
– Assist in organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting goals, mid-year review, and year-end review for all G2+ at all work locations, this may include:
• Prepare materials
• Check and record attendance
• Book meeting room and prepare necessary logistics
– Provide ongoing support and explanation to employees on Performance Management process.
– Assist in the audit of all submitted MBO in 03 phases to ensure compliance in term of SMART, GROW & 3 golden questions.
– Support on data analysis for productivity improvement

2. Internal Communication
– Planning & process Company Newsletter by quarterly
– Translate & decorate News for Monthly Briefing
– Searching, Design & sending out Chicken Soul to enrich employee life
– Enhance Internal Communication by create written Article or making video clip for employee notice on the Company Regulation to reduce violation

3. Employee Relation & Employee Engagement
– Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
– Support on preparation for the organization of Company Event

4. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

5. Other duties
Other tasks or responsibilities as assigned by Performance Management Executive & HR Manager.

Job Requirements

Qualifications & Experience:
– Bachelors’ University degree in Human Resources or business-related field.

Knowledge, Skills & Behaviors:
– Fluent in English (both verbal & written), especially translating skills.
– Good Excel and PowerPoint skills.
– Good interpersonal skills to work collaboratively with leadership throughout the organization.
– Strong verbal and written communication skills.
– Ability to work independently as well as work in a team.
– Good Written (Vietnamese) Skill

C&B Officer

Key responsibilities:

1. Payroll management
– Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
– Check annual leave, day off in lieu, overtime data.
– Check payroll full time and part time.

2. PIT & Dependent Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employee.
– Check PIT code for all employees.

3. Others:
– Follow and collect unknown working report all store.
– Check claims for social insurance benefits for employees (sick leave, maternity leave, etc).
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.
– Fix incident ticket for payroll issue in SAP system.

4. Labor contract: Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
– Make and check labor contract for new staff.
– Make annex to labor contract, contract renewal.

5. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.

6. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

7. Other duties: Other tasks or responsibilities as assigned by HR Manager.

Job Requirements:

Qualifications & Experience:
– University degree.
– Minimum 1 to 2-year experience in C&B field for company with at least 500 employees.

Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

Training Officer

Key responsibilities:
1. Instructional Design
– Assist in the training needs analysis process, exposed to Operation work to execute TNA
– Propose course content and/or modification when necessary
– Plan, organize and implement a range of training activities
– Search for the external training vendors or trainers in order to deliver adequate, effective training programs and courses
– Design course content after TNA, making presentation slide to assist training process

2. Manage training courses
– Coordinate with Admin Dept. to make necessary logistics preparation for training (room, facilities, equipment, stationaries, tea break etc.)
– Facilitate training sessions by leading group discussion or role-playing activities; assist foreign trainers if needed
– Make announcement and send invitation letter to employees
– Check employee’s registration and attendance and ensure that accurate and useful records are kept for future uses (promotion or discipline)
– Train new hires and conduct orientation, manage data as instructed
– Manage company training schedule as well as making induction yearly plan, manage end to end induction process
– Monitor induction program quality for all types of people eligible to attend induction course

3. Evaluate training courses
– Responsible for assisting the supervision of G1, G2 staff including the hiring process, performance management, training and assigning mentors
– Conduct Grade G1, G2 tests to support the evaluation of their performance and report to higher management

4. Rules & Regulations
– Follow all working procedures, the company’s policies, rules and regulations
– Check, monitor, remind and guide subordinates to follow the rules and regulations

3. Other duties
– Cooperate with other Depts. to support and take part in organizing Aeon annual events, including: look for event conventions to hold Aeon events and negotiate for the best possible price
– Other tasks or responsibilities as assigned by HR Manager and Training Executive

Job Requirements:
1. Qualifications & Experience
– University degree
– Minimum 01 year of training experience

2. Knowledge, Skills & Behaviors
– Good knowledge of spoken and written English
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet
– Strong communication skills, especially public speaking and presentation
– Good problem solving skill
– Strong time management and teamwork skills
– Have a polite, tactful and friendly attitude

C&B Officer

Key responsibilities:

1. Payroll management
– Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
– Check annual leave, day off in lieu, overtime data.
– Check payroll full time and part time.

2. PIT & Dependent Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employee.
– Check PIT code for all employees.

3. Others
– Follow and collect unknown working report all store.
– Check claims for social insurance benefits for employees (sick leave, maternity leave, etc).
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.
– Fix incident ticket for payroll issue in SAP system.

4. Labor contract
– Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
– Make and check labor contract for new staff.
– Make annex to labor contract, contract renewal.

4. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.

5. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

6. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

7. Other duties: Other tasks or responsibilities as assigned by HR Manager.

Job Requirements:

1. Qualifications & Experience
– University degree.
– Minimum 1 to 2-year experience in C&B field for company with at least 500 employees.

2. Knowledge, Skills & Behaviors
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

HR Deputy Manager, Manpower Planning

Key responsibilities:

1. Organizational Matters
– To develop and formulate standard organization structure for stores operations and Head office
– To monitor and maintain total Company organization chart

2. Manpower Planning & Succession Planning

– To prepare yearly headcount budget based on company’s requirements
– To analyze and formulate manpower plans based on the company’s requirements
– To plan and execute the succession planning through transfer and job redesign, promotion
– To maintain and update total Company staff profile by grade, career history, awards, position, department and others for manpower planning purposes
– To review, study and identity the right number of manpower at store
– To be a member of Recruitment Interview Panel of manager and above level

3. Employee Retention & Engagement
– To analyze exit interview, turnover rate, employee satisfaction to propose suitable retention strategy to align with company’s strategy

4. New Store Opening
– To propose MBP for new store
– To plan, organize and monitor recruitment exercise for new store. To review the new store recruitment expenses

5. Employer Branding
– Coordinate and Implement University Recruiting Initiatives

6. Recruitment

Job Requirements:

1. Qualifications & Experience

– University degree
– At least 05-year experience in HR field (in retail market is a plus)

2. Knowledge, Skills & Behaviors

– Knowledge about Labour law and labour market in Vietnam
– Proficiency in computer skills (MS Office)
– Good verbal and written English skills
– Ability to work to tight deadlines
– Good communication, problem solving & presentation skill
– Good management, planning and analyzing ability
– Ability to maintain the highest degree on confidentiality and professional discretion

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