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[AEON MAXVALU] RECRUITMENT OFFICER (NHÂN VIÊN TUYỂN DỤNG)

Job Description

1. Recruitment

Implement recruitment process: phone screening, interview, reference check, offer…
Share situation of lacking position in all stores with Operation Team and propose necessary employees in each store to HR Executive
Manage existing candidate database to exploit for future positions
Maintain a good relationship with candidates for future and/ or unexpected hiring needs
Create strong network with company, vocational centers and universities, in social channels to maximize the chances
Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents
Manage applicant information in recruitment database in proper manner
Conduct exit interview and analyse the reasons of resignation
Prepare recruitment reports weekly/ monthly
Assist recruiters in posting job ads on career pages and processing received resumes
Input CVs data in CV bank
Provide admin support in the interview day: Greeting and assisting interviewees onsite, set up interview room, interview assessments, tablets (if any)
Assist successful candidates with the onboarding process, including prepare facilities, welcome kit; collect document, print employee card, upload data to canteen system for all newcomers

2. General

Update employee personal records and documentation, manage profile of employees, maintain employee’s records in personnel file
Manage and store paperwork for HR policies, procedures…
In charge of booking and manage room for meeting, interview…
Arrange travel accommodations and process expense forms
Manage stationery, prepare necessary logistics and facilities for HR’s projects
Organize Briefing Session on Performance Management Process in preparation for 3 phases: Setting Goals, Mid-year review, Year-end review for all G2+ at all work locations efficiently
Support all gather performance evaluation document & analyse its result
Support to proceed data analysis for productivity improvement
Process Employee Engagement survey & coordinate with other Departments for action plan
Support with the proposal of various change management strategies and intervention to improve employee satisfaction.
Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
Planning & organize Company events (Best Employee, Best Practice, Long Service, Teambuilding, Health check…)
Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
Scan, photo, stamp documentation as required
Follow up document signing
Register PIT dependant for employee.
Check PIT code for all employees.
Coordinate with HR HQ to get consult all staff issue (if any)

3. Rules and regulations

Follow all working procedures, the company’s policies, rules and regulations.
Check, monitor, remind and guide subordinates to follow the rules and regulations.
Participate in disciplinary action and report

4. Other duties

Other tasks or responsibilities as assigned by Recruitment Executive or HR Deputy Manager – SMPT

Qualifications & Job Requirements

University degree. Prefer candidates with major in Human Resources Management
Fresh graduate or 1 ~ 3 years of direct recruiting experience
Knowledge of HR related regulations and laws of Vietnam
Good command in using MS. Office software
Good command of English, both verbal and written.
Good interpersonal & teamwork skills
Self-motivated, highly committed, hard-working and responsible to work under pressure

Other information

Work location: 27 Cổ Linh, Long Biên, Hà Nội (Aeon Long Biên) (temporary) (long-term working location will be allocated asap)

Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month

Contact information: Ms. Minh Anh (Email: anh.duong@aeon.com.vn)

[HANOI OFFICE] MANPOWER PLANNING OFFICER

Main roles and responsibilities

1. Recruitment
– Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.
– Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
– Implement recruiting process: phone screening, interviews, reference check, offer…
– Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions.
– Manage existing candidate database to exploit for future positions.
– Maintain a good relationship with candidates for future and/or unexpected hiring need
– Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
– Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
– Manage applicant information in recruitment database in proper manner.
– Stay up-to-date with industry trends
– Conduct exit interview and analyse the reasons of resignation.
– Prepare recruitment reports weekly/ monthly

2. Employer Branding Support
– Participate in Branding activities through social media channels.
– Coordinate with universities, events in relation to targeted hires.
– Support Management Trainee program to attract the most potential candidates.

3. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

4. Other duties
Other tasks or responsibilities as assigned by Recruitment Executive or HR Deputy Manager – Manpower Planning.

Qualification and Job Requirements:

1. University degree. Prefer candidates with major in Human Resources Management
2. Fresh graduate or 1 ~ 3 years of direct recruiting experience”
3. Knowledge of HR related regulations and laws of Vietnam
4. Good command in using MS. Office software
5. Good interpersonal & teamwork skills

6. Self-motivated, highly committed, hard-working and responsible to work under pressure
7. Good appearance, nice, good looking.
8. Good command of English, both verbal and written.

[HÀ ĐÔNG] HR Officer

KEY RESPONSIBILITIES

Perform daily administrative tasks for Store’s smooth HR operations in term of training, recruitment, HR management & reports

Recruitment activity

Coordinate with Hiring Managers to understand the scope, responsibilities, and requirements of positions to be filled.
Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
Implement recruiting process: phone screening, interviews, reference check, offer, etc.
Follow up with filled vacancies to ensure that selected candidates meet company’s needs, and resolve issues with Hiring Manager on staffing actions.
Manage existing candidate database to exploit for future positions.
Maintain good relationship with candidates for future and/or unexpected hiring needs
Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
Manage applicant information in recruitment database in proper manners.
Stay up-to-date with industry trends
Conduct exit interview and analyze reasons of resignation.
Prepare recruitment reports weekly/ monthly

Training activities

Be in charge of new staff orientation program.
Train promoters on Store rules.
Receive training request from Line Manager(s) and work with them to develop materials for training.
Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.

Employee Relation & Performance

Participate in Branding activities through social media channels.
Coordinate with universities, events in relation to targeted hires.
Support Management Trainee program to attract the most potential candidates.

HR management & Reports

Ensure General Staff’s attendance and attire.
Identify potential staff for succession planning purposes.
Check information and provide reports when necessary.
Manage all store staff’s & Promoters’ job information.
Take photos for new staff (including Promoters) and proceed employees’ magnet card printing.
Collect new staff’s information and process hiring steps on the system.

Rules and Regulations

Follow all working procedures, company’s policies, rules and regulations.
Check, monitor, remind and guide General staff to follow the rules and regulations.

Other duties

Support other departments as necessary.
Other tasks or responsibilities as assigned by Division Leader & Store Manager

JOB REQUIREMENTS

Qualifications & Experience

University/ College degree
1 ~ 3 years of direct recruiting experience

Knowledge, Skills & Behaviors

Be able to work at shift & on public holidays.
Computer literate (Word, Excel, Power point).
Good communication and problem-solving skill.
Customer-focused mindset
Self-disciplined with ability to work independently.
Good command of English (verbal and written) is a plus

Working location: Duong Noi, Ha Dong, Hanoi

Please send your updated CV to: doan.pham@aeon.com.vn

If you have any questions, please contact us at (024) 6277 8333

C&B Officer

Key responsibilities:

2. PIT & Dependent Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employee.
– Check PIT code for all employees.

3. Others:
– Follow and collect unknown working report all store.
– Check claims for social insurance benefits for employees (sick leave, maternity leave, etc).
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.
– Fix incident ticket for payroll issue in SAP system.

4. Labor contract: Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
– Make and check labor contract for new staff.
– Make annex to labor contract, contract renewal.

5. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.

6. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

7. Other duties: Other tasks or responsibilities as assigned by HR Manager.

Job Requirements:

Qualifications & Experience:
– University degree.
– Minimum 1 to 2-year experience in C&B field for company with at least 500 employees.

Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

HR – Performance Management Officer

Key responsibilities

1. Performance Management
– Assist in organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting goals, mid-year review, and year-end review for all G2+ at all work locations, this may include:
• Prepare materials
• Check and record attendance
• Book meeting room and prepare necessary logistics
– Provide ongoing support and explanation to employees on Performance Management process.
– Assist in the audit of all submitted MBO in 03 phases to ensure compliance in term of SMART, GROW & 3 golden questions.
– Support on data analysis for productivity improvement

2. Internal Communication
– Planning & process Company Newsletter by quarterly
– Translate & decorate News for Monthly Briefing
– Searching, Design & sending out Chicken Soul to enrich employee life
– Enhance Internal Communication by create written Article or making video clip for employee notice on the Company Regulation to reduce violation

3. Employee Relation & Employee Engagement
– Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
– Support on preparation for the organization of Company Event

4. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

5. Other duties
Other tasks or responsibilities as assigned by Performance Management Executive & HR Manager.

Job Requirements

Qualifications & Experience:
– Bachelors’ University degree in Human Resources or business-related field.

Knowledge, Skills & Behaviors:
– Fluent in English (both verbal & written), especially translating skills.
– Good Excel and PowerPoint skills.
– Good interpersonal skills to work collaboratively with leadership throughout the organization.
– Strong verbal and written communication skills.
– Ability to work independently as well as work in a team.
– Good Written (Vietnamese) Skill

C&B Officer

Key responsibilities:

2. PIT & Dependent Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employee.
– Check PIT code for all employees.

5. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.

7. Other duties: Other tasks or responsibilities as assigned by HR Manager.

Job Requirements:

Qualifications & Experience:
– University degree.
– Minimum 1 to 2-year experience in C&B field for company with at least 500 employees.

C&B Officer

Key responsibilities:

1. Payroll management
– Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
– Check annual leave, day off in lieu, overtime data.
– Check payroll full time and part time.

2. PIT & Dependent Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employee.
– Check PIT code for all employees.

3. Others
– Follow and collect unknown working report all store.
– Check claims for social insurance benefits for employees (sick leave, maternity leave, etc).
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.
– Fix incident ticket for payroll issue in SAP system.

4. Labor contract
– Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
– Make and check labor contract for new staff.
– Make annex to labor contract, contract renewal.

4. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.

5. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

7. Other duties: Other tasks or responsibilities as assigned by HR Manager.

Job Requirements:

1. Qualifications & Experience
– University degree.
– Minimum 1 to 2-year experience in C&B field for company with at least 500 employees.

2. Knowledge, Skills & Behaviors
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

Aeon Bình Tân – Nhân viên Nhân sự

Key responsibilities:

1. Training activity
– Be in charge of new staff orientation program.
– Train promoters on Store rules.
– Receive training request from Line Manager(s) and work with them to develop materials for training.
– Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.

2. Recruitment activities (for General Staff & Part Time positions)
– Receive & verify Hiring request from Line Manager(s) by checking headcount quota and consulting with HQ HR Manager.
– Search, screen and select CVs, contact candidates for interview.
– Attend interview with Line Manager(s).
– Inform recruitment results to C&B team for offer.

3. SAP System
– Collect new staff’s information and process hiring step on the system.
– Edit SAP’s errors regarding shift plan (i.e. time event, shift, night shift, annual leave, etc.).
– Support C&B team to complete time record task for staff.

4. Employee Card
– Take photo for new staff (including Promoter) and proceed employee magnet card printing.
– Inform IT to create POS account for new Cashier staff and delete accounts of resigned cashier staff

5. Data management
– Manage all store staff & Promoters personal and job information.
– Check information and provide report when necessary.

6. Labor contract
– Make labor contract for new staff.
– Make annex to labor contract, contract renewal.
– Ensure labor contract, renewal contract and annex to labor contract are given to employees on time.

7. Manpower management
– Plan and prepare duty roster, shift plan and assign subordinates on duty.
– Ensure sufficient manpower during business in ad-hoc situations.
– Ensure General Staff’s attendance and attire.
– Be responsible for General Staff’s performance.
– Identify and reduce unnecessary tasks to increase staff productivity.
– Regularly train and motivate subordinates in daily works.
– Identify potential staff for succession planning purposes.
– Build and promote teamwork spirit.

8. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide General staff to follow the rules and regulations.

9. Other duties
– Support other departments as necessary.
– Other tasks or responsibilities as assigned by direct Division Leader, Admin Manager and Store Manager and HR HQ

Job requirements:

1. Qualifications & Experience:
– University/College degree.
– Minimum 01 year of related experience in HR

2. Knowledge, Skills & Behaviors

– Computer literate (Word, Excel, Powerpoint).
– Good communication and problem solving skill.
– Customer focused.
– Self-disciplined with ability to work independently.
– Good command of English (verbal and written) is a plus.
– Be able to work at shift & on Public holidays.
– Have ability to relocate to other Stores as per Company’s assignment is a plus.