[HANOI OFFICE] TRAINING ORGANIZER OFFICER

Primary Objective:

Training Organizer is responsible for managing data, services and organizing training activities through integrating all the resources into the system to provide business insights.

Roles and responsibility:

1. Organize Training Courses
– Meet and work with other Depts. to identify the needs and execute training events.
– Create, innovate & follow up coordination process in order to provide high quality & timely service to learners.
– Plan, organize, and implement a range of training activities including internal and external courses
– Plan and provide training location and facilities for new store training

2. Proceed Administrative procedures & Manage Outsourced Services
– Plan & manage budget in the system as approved.
– Create periodic budget reports, analyse issues & propose appropriate solutions
– Work and manage suppliers to ensure high quality service provided.
– Negotiate with suppliers and proceed payment.
– Process all administration forms related to budget and payment

3. Organize Company Events
– Work with related depts (Admin, Facility, IT, etc.) in organization of events (room, facilities, equipment, stationaries, etc.).
– Brainstorm ideas and improve current process to ensure events run smoothly.
– Create checklist, manage stakeholders & follow up with related depts in preparation of events.
– Propose automation mechanisms to improve productivity and effectiveness.
– Plan and organise university seminars every year

4. Data management & Reports
– Regularly collect, update and clean training related data from various sources (internal & external)
– Ensure training documents, certifications, reports and data are managed properly.

5. Manage Tangible & Intangible Assets
– Create & maintain management system of dept’s assets and training materials (facility, books, tools, etc.)
– Collect, organize and create backup data of internal & external training material, content, supplier’s information, etc.

6. Other duties
– Other tasks or responsibilities as assigned by Training Manager.

Qualification and Job Requirements:

• College or University degree
• Minimum 01 years of training and events organisation
• Computer literate: Word, Excel, PowerPoint, Outlook and Internet
• Strong communication, time management and teamwork skills
• Good problem solving skill

Preferred skills:

• Have a polite, tactful and friendly attitude
• Strong critical thinking and/or analytical thinking is an advantage

Please send CV to Ms. Huyen: huyen.nguyen@aeon.com.vn

Subject: [AEON VIETNAM] APPLICATION FOR TRAINING ORGANIZER