[AEON XUÂN THỦY] TRƯỞNG BỘ PHẬN HÀNH CHÍNH (ADMIN MANAGER)

I. KEY RESPONSIBILITIES

1. Administrative tasks

– Implement store operating plan within budget parameters and sustain during the financial year.

– Provide input into the store’s operating plan.

– Develop and implement new administrative systems, such as record management.

– Supervise daily store warehouse opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.

– Supervise material order to ensure cost efficiency.

– Supervise the ordering and issuing of uniforms, name badges, and swipe cards.

– Make a working roster for the store’s Line Manager and a roster for the store warehouse’s opening and closing.

– Coordinate with Aeon Delight to tackle issues relating to housekeeping, security, and technical matters.

– Make periodical reports related to costs and other matters.

– Receive and work with the inspection team from governmental authorities.

– Supervise other matters relating to staff’s benefits, i.e. staff bus, staff canteen, medical room, garbage management.

2. Process & Guidelines 

– Develop working processes, and guidelines for other departments to ensure smooth operation.

– Ensure compliance with internal controls.

– Communicate, train, implement, and sustain relevant policies, processes, and procedures within the store to deliver the required outcomes.

3. Cost Control

– Rigorously examine the store’s budget and expenditure to come up with a cost-saving plan.

– Control store expenditure within budget parameters. – Promote, and strengthen the cost-effectiveness mindset in all Store staff.

4. Supporting roles

– Plan and work towards material order and related processes for the new store’s opening.

– Support other functions in the execution of promotion schemes, customer surveys, handling customer grievances, and finding solutions to arisen difficulties in operation.

– Support other departments regarding recruitment plans, and staff allocation plans to ensure adequate staffing for smooth operation, especially in peak seasons.

5. Manpower management
– Optimize people’s productivity by manpower planning and implementation to achieve target and maximum productivity.

– Ensure efficient leadership to direct the Line/Department toward the Company’s business strategies.

– Monitor subordinates’ attendance and attire.

– Approve duty roster, and shift plan raised by subordinates.

– Be responsible for subordinates’ performance.

– Take part in recruitment & selection activities for Line/ Department’s staffing.

– Motivate, train, and develop staff to encourage their professional development.

– Identify potential staff for succession planning purposes.

– Build and promote teamwork spirit.

6. Rules and Regulations 

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind, and guide subordinates to follow the rules and regulations.

7. Other duties 

– Other tasks or responsibilities as assigned by Store Manager and or Senior General Manager – Operation.

II. JOB REQUIREMENTS

1. Qualification and Job Requirements:

• University graduate.
• A minimum of 5 years related office/administrative management experience, preferably in the retail industry.
• Be able to work at shift & on Public holidays.
• Having the ability to relocate to other Stores as per the Company’s assignment is a plus.

2. Preferred skills:

• Computer literacy (Ms. Office, Internet,…).
• Sound knowledge of retail background
• Highly organized and able to prioritize
• Demonstrated attention to detail
• Advanced written, verbal, and interpersonal communication skills
• Strong initiative and leadership skills
• Excellent communication skills, both verbal and written
• Excellent problem solving skills
• Ability to adapt quickly and react positively to business needs and changes in strategies
• Good command of English: verbal and written.

III. CONTACT INFORMATION

Please send your resume to email:

• hr.xuanthuy@aeon.com.vn (Ms. Nhi) 
• anh.duong@aeon.com.vn (Ms. Minh Anh)
• hoa.nguyenthanh@aeon.com.vn (Ms. Hoa)

Tel: (024) 6277 8333 – Số nội bộ: 765 / 771

IV. WORKING LOCATION:

AEON XUÂN THỦY – Số 122 – 124 Xuân Thủy, Cầu Giấy, Hà Nội (Tòa Mipec)