[HCM] ADMIN GENERAL AFFAIRS EXECUTIVE (Chuyên Viên Hành Chính Văn Phòng)

Key Activities:

1. Manage general affairs for HQ
2. Manage all Admin expense and make monthly expense report
3. Set up and manage all expat process such as visa, work permit, residence card, apartment, …
4. Set up and manage customer bus, transportable for stores
5. Build related Admin policies, rules to standardize Admin jobs
6. Other tasks or responsibilities as assigned by Admin Manager

Roles and responsibilities:

Manage general affairs for Head quater

• Supervise business trip arrangement for staffs (booking air ticket, hotels, travel insurance…)
• Supervise new staff preparation, working tool collection from resign staff
• Control admin duty related to Japanese expats (apply work permit/ residence card/ visa, apartment/ car contracts…)
• Control company bus and company car

Set up and management customer bus, transportation for stores

• Set up customer bus, staff bus route
• Make monthly report of customer quantity and renting cost
• Propose to improve efficiency of customer bus, taxi, grab
• Monitor suppliers and solve all issues related transportation
• Inform to all related Departments and monitor routes changing/ cancellation

Build related Admin policies, rules to standardize Admin jobs

• Standardize GA jobs by digitalization
• Build related policies, rules to enhance job development

Make monthly expense of GA team and control all Admin expense

Other tasks or responsibilities as assigned by Admin Manager

Qualification and Job Requirements:

• University degree
• Experience of applying work permit/ residence card/ visa for expats
• Experience in making report, data analysis, power point slide
• Experience in expense control for GA team

Preferred skills

• Good command of spoken and written English
• Computer literate: Word, Excel, PowerPoint, Outlook and Internet
• Good problem solving skills.
• Detail oriented and be able to handle multi-tasks.
• Good organizing and time-management skills.
• Can work under high pressure
• Supporting spirit

 *Contact email: linhphuong.truong@aeon.com.vn