[HCM] FACILITY MANAGEMENT – PURCHASING OFFICER

Văn Phòng Chính (30 đường Tân Thắng, Phường Sơn Kỳ, Quận Tân Phú, Tp.Hồ Chí Minh.)

1. Key Responsibilities:

Digitalization projects management (40%)
– Understand deeply of internal work-flow and process
– Work with Supplier and related depts. to develop a detailed project plan and monitor progress
– Deliver projects on time
– Review support document
– Highlight potential risks or malfunctions and act proactively to resolve issues
– Collaborate with Supplier to ensure training effectively
– Seek opportunities for improvement
– Follow up and manage current projects (Digital catalog, asset management, stock management)

Material purchasing management (30%)
– Supervise to purchase non-merchandising materials and equipment for both stores and HQ such as plastic bag, weigh label, printing form, medical products, chemicals, seal & money bag, laptop, PC etc.
– Periodically review the no payment status of purchasing order which is issued over 6 months.
– Maintain the good relationship with long-term suppliers and frequently evaluate their price, quality and after sales service.
– Look for new suppliers to expand the supplier zone, localize & secure the source of supplies.
– Receive and consider proposals of Admin store and other departments to make suitable changes for store operation.
– Cooperate with other departments for proceeding new projects.
– Propose to sign principle contract with reputable suppliers to facilitate order and payment process.
– Receive and solve any issues regarding to the quality of materials and equipment.
– Make list of materials using for new store opening, conduct the action plan to insure all materials are purchased and delivered on time.

Material expense and budget control (20%)
– Review, setup and manage the yearly material budget for all stores.
– Make monthly material expense report, analyze the reason for increasing or decreasing, propose countermeasure to reduce the cost.
– Build guideline & procedure for ordering, managing materials and equipment for store operation.

Other duties (10%)

2. Qualifications and Job Requirements:

– University degree
– Good command of spoken and written English
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet
– Good problem solving skills
– Detail oriented and be able to handle multi-tasks
– Good organizing and time-management skills
– Strong communication skill (both verbal & written)