[HCMC] ASSISTANT TO GENERAL MANAGER (MERCHANDISING DEPT. – FOODLINE)

Key responsibilities:

Personal Assistant is responsible for providing high quality assistance and administrative support to General Manager to ensure the smooth operation of the Department.

1. Clerical and Administrative support

• Support General Manager to manage workload effectively
• Follow and arrange working schedule for General Manager, including organizing of all appointments, meetings, travel arrangements, budgets, and expense
• Support in setting and implementing Company’s programs, operation plans
• Receive, check-up all the documents, papers, and reports before getting approval from General Manager
• Schedule and implement internal and external meetings, tasks
• Provide interpretation, translation, and administrative support
• Provide verbal interpretation for meetings and submit all meeting reports to General Manager
• Prepare correspondence and report in English as needed
• Archive documents, dispatches, and records
• Make sure General Manager’s communication is delivered to other Depts.
• Support to set up meetings for other Depts. under the request of General Manager
• Follow and report working process of all Depts., sections to General Manager if needed.
• Aggregate and review the operations of all Depts. by their reports
• Carry out independent research if needed
• Cooperate with other Depts. to set up events of the Company
• Be an effective link between General Manager and all staff

2. Rules and Regulations:

• Follow all working procedures, the company’s policies, rules, and regulations
• Check, monitor, remind and guide subordinates to follow the rules and regulations

3. Report MD

Analysis on figures, numbers.

Job Requirements:

• University degree
• Having assistant experience
• Good problem-solving skills
• Good command of spoken and written English
• Computer literate: Word, Excel, PowerPoint, Outlook, and Internet
• Strong communication skill (both verbal & written).
• Detail oriented and be able to handle multi-tasks
• Excellent organizing and time-management skills
• Analysis skills on figures, numbers.

Please send your updated CV to: Ms. Kim Anh – lekimanh.vu@aeon.com.vn. Thank you!