[HQ-HCM] INTERNAL CONTROL MANAGER
I. JOB DESCRIPTION
A. Duties and Authorities regarding Business Planning
– Establishment of the strategies for Internal Control Department (ICD), in long-term (5 to 10 years), mid-term (3 years) and short-term (only next one year).
– Grabbing, collecting either objective and subjective situations and any information from varieties of sources
– Analyzing any situations, our degrees of presence, benefits and risks of results and focusing future of ICD activities
– Proposing, officializing, implementing and executing ICD-related policies, regulations and operating systems by analysis of risks, forecasts,…
B. Duties and Authority of Execution
– Internal Control Analysis:
+ Investigating, collecting, analyzing and reporting to the supervisor any systems/situation related to our internal control system or lack of systems regarding to our business.
+ Based on analysis work, approaching related departments to resolve the issues relating to systems/operation process, business results and enhancing the effectiveness of management system as well as control method.
– Strengthen Five components of Internal control system (COSO standard)
Inspecting, analyzing, and then upon approvals from the direct supervisor, correcting or amending, establishing, implementing, executing, maintaining, supervising as follows;
+ Organizational Control : establishing the framework within which the company conducts its various activities including Objectives, Authority, and Responsibility, Organizational Structure, Decision Authority and Job Descriptions.
+ Consult and support the first line (functional and professional) for developing and implementing compliance framework based on COSO Framework such as : processes, control methods, assessment tools, compliance checklists, compliance reports, and foster the culture of compliance…
+ Continuously develop control activities to assure business activities are operated in safety, productivity, efficiency and achieving objectives.
– Risk Analysis and monitoring
+ Investigating, analyzing any uncontrolled risks or present risks that managed by Internal control dept, implementing controls about risk which is the probability of an event or action having an adverse effect on company.
+ Monitoring risk and report action to deal with risk in Risk management committee on quarterly basis
– Cross-departments Functions, Primary Contact and Proactive ICD Activities
+ Corresponding with Internal Audit Department to find out any control deficiencies.
+ Coordinating company-wide projects of ICD activities if necessary.
+ Any other activities or matters ordered from the supervisor and/or company from time to time.
C. General Department Management
– Education for Improvements:
+ Planning, educating and improving all staffs’ knowledges and techniques by evaluating performance through creating CDP, then promoting if any staffs are met to be knowledgeful enough, with good humanities and performance, to become superiorly.
– MBOs:
+ Planning and supervising staffs to establish the yearly MBO and evaluating every half year.
– Enforcing Company Policies, Rules and Regulations
+ Supervising all staffs in the department to enforce following AEON basic policies/ethics and complying laws and regulations suitable and sufficient enough as a business person by education.
– Information Delivery to Staffs:
+ Communicating with and delivering any necessary information to, the staffs in the department for carrying out their duties.
– Reporting Duties:
+ Establishing and maintaining an appropriate reporting line from all staffs in the department, and report to and/or seek consultation from the supervisor and/or any other departments if necessary.
– Understandings of Law and Regulations:
+ This department is specialized for ICD matters, and it must understand sufficient enough regarding any laws and regulations regarding ICD activities including but not limited to disposals, environments and charities.
II. JOB REQUIREMENTS
- University degree (knowledge of statistics is preferable)
- Minimum 05 years of experience in auditing/accounting field
- Fluent in English (more than average of spoken and written)
- Strong negotiation skills for external affairs including authorities and governments
- Risk and crisis management skills
- Excellent organizing and time management skills
- Details oriented and being able to handle multi-tasks and good problem solving skill
Working Location: Aeon Head Quarter, 30 Tan Thang, Son Ky Ward, Tan Phu District, HCMC
Email for applying: tu.cam.nguyen@aeon.com.vn (Ms. Tú – HR. Dept)
