[THE NINE] SUPPORTING DIVISION LEADER

Working location: No 9, Pham Van Dong street, Cau Giay district, Hanoi.

Key Activities:

1. Manpower management
2. MMD procedure
3. Back room & Zone Receiving management
4. Stock taking
5. Cash management
6. Equipment management
7. HR management

Roles and responsibilities:

1. Manpower management

• Plan manpower schedule. Ensure sufficient manpower during of operation and get work performance
• Be responsible for Group Leader(s) and General Staff’s performance.
• Take part in recruitment & selection activities for Division’s staffing.
• Motivate, training and develop staff in order to encourage their professional development.
• Identify potential staff for succession planning purposes.
• Build and promote team work spirit.

2. MMD management

• Ensure the correct and effective implementation of regulations on goods
• Processing, receiving and storing documents according to regulations and handling related issues to ensure no loss for the company as well as related departments
• Manage and arrange appropriate MMD area to increase work efficiency
• Check and control MMD area. Ensure the flow of goods delivery between suppliers and staffs is always clear and not overloaded
• Do monthly stock take and bio-yearly stock take as the company rules

3. Accounting management

• Make sure the store’s accounting department complies with the regulations on cash, vouchers, sold tape management
• Control the collection of COD, deposit, excess money of cashiers, do not let the situation of loss happen.
• Complete report timely
• Monitor voucher delivery according to upcoming promotion schemes.
• Check report of VAT invoices to ensure accurate reflection on the system.

4. Cost and equipment management

• Cost and equipment management
• Find the cause if there is a cost related problem
• Find solutions to use reasonable costs
• Keep track ​of licenses and certificates so they don’t expire
• Timely grasp the situation of machinery damage to quickly handle and track the progress and repair history of each machine.
• Ensure safe facilities for customers and employees
• Receive and work with inspection team from governmental authorities.
• Promote 5S action and creation of ideal workplaces
• Solve issues related to cleaning, security and technical matters.
• Supervise the ordering and issuing of uniforms, name badges, swipe cards and equipment.

5. HR tasks

• Understand the purpose, meaning and process of Edoc, helpdesk…and related functions
• Train staff to follow HR regulations
• Work as HR contact point:

+ To ensure Store staffs to gain and understand fully information of HR issues, join HR activities

+ To check Staff document, status relating to HR issues

+ To coordinate with HR HQ to implement HR tasks (Recruitment, Training, C&B, Performance, Labor Safety…)

6. Other tasks

• Opening & closing Store.
• Be on duty and act as Store Manager when as Store Manager not present at work
• Other tasks or responsibilities as assigned by Store Manager

Qualification and Job Requirements

1. College/ University degree
2. At least 03 years related experience in related to merchandise/ admin management and 01 year experience in managing a team
3. Be able to work well under high presure
4. Good communication skill
5. Abilities to use Computer, Office programs and Database
6. Detail oriented and be able to handle multi-tasks
7. Fluency in English language (both written and oral)
8. Be able to work at shift & on Public holidays

Preferred skills

1. Leadership skill
2. Sales skill
3. Teamwork skill
4. Problem solving skill
5. Good presentation & communication skill

To apply, please send your CV (Eng) to email: tuyendung.hn@aeon.com.vn / 024 6277 8333 (Ext: 763/765)