Career Tag: Admin

[AEON TẠ QUANG BỬU] DIVISION LEADER – ADMIN

Roles and responsibilities:

1. Cost and equipment Management

– Controlling the use of expenses, comparing with the same period and the previous month.
– Find the cause if there is a cost related problem.
– Find solutions to use reasonable costs.
– Keep track ​of licenses and certificates so they don’t expire.
– Timely grasp the situation of machinery damage to quickly handle and track the progress and repair history of each machine.
– Ensure safe facilities for customers and employee.
– Prepare stationary & support monthly stock take and bio-yearly stock take as the company rules.

2. Accounting Management

– Make sure the store’s accounting department complies with the regulations on cash, vouchers, sold tape management.
– Control the collection of COD, deposit, excess money of cashiers, do not let the situation of loss happen.
– Complete report timely.

3. Improvement, Guide, Training usage about Machine & Equipment 

– Develop and implement mechanical maintenance plans to prevent costly equipment breakdowns.
– Ensure the maintenance of production and quality by guaranteeing the operation of mechanical equipment and machinery.
– Plan and implement tool& equipment faciliting for store.

4. SPA Management

– Regulations on the use and management of POP, POS.
– Control decoration of MD and company events.
– Manage supplier’s construction.

5. Manpower Management

– Plan manpower schedule.Ensure sufficient manpower during of operation and get work performance.
– Be responsible for Group Leader(s) and General Staff’s performance.
– Take part in recruitment & selection activities for Division’s staffing.

6. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide Group Leader(s), General Staff to follow the rules and regulations.

7. Other duties

– Opening & closing Store.
– Be on duty and act as Line Manager’s roles when Line Manager’s not present at work (i.e. is on leave or on business trip).
– Other tasks or responsibilities as assigned by Line Manager/ Store Manager.

Qualification and Job Requirements:

– College/University degree.
– At least 03 years related experience in related to merchandise management and 01 year experience in managing a team.
– Detail oriented and be able to handle multi-tasks.

– Be able to work at shift & on Public holidays.
– Leadership: Acting leadership by example.

– Reasoning ability: Ability to definite problems. Ability to solve practical problems and deal with difficult situations

Please send CV to HR Dept:

Email: tanhung.duong@aeon.com.vn

[AEON TAN PHU] DIVISION LEADER – ADMIN

I. Roles and responsibilities:

Administrative tasks & Cost Control
– Assist Store Admin Manager in development and implement new administrative systems, such as record management.
– Coordinate with Aeon Delight to tackle issues relating to house-keeping, security and technical matters.
– Prepare data& document adapting the inspection team from governmental authorities.
– Plan & order uniforms, name badges, swipe cards, material to ensure cost efficiency.
– Support to take care of other matters relating to staff s benefits, i.e. staff bus, staff canteen, medical room, garbage management.
– Support to dispose of unused equipment, machinery.
– Control store expenditure within budget parameters.
– Make periodical report related to cost& other matter.
– Promote, strengthen cost effectiveness mindset to all Store staff.

5S and Safety Implementation
– Responsible on safety of personnel working and 5S at the backyard& backroom.
–  Maintain standards of health and safety, hygiene and security in the work environment.
– Support and check the plan of maintenance of vehicles, machinery and equipment.”
 
Process, Guidelines & Supporting roles
– Ensure compliance in internal controls.
– Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.
– Plan ahead and work towards material order and related processes for new store’s opening.

Rules-Regulations& Duties
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.
– Support other departments as necessary.
– Other tasks or responsibilities as assigned by Store Admin Manager or Deputy Store Manager.

II. Qualification and Job Requirements:

  • University degree
  • A minimum of 3 years related office/ administrative management preferably in retail
  • Detail oriented and be able to handle multi-tasks
  • Abilities to use computer, office programs and database
  • Planning, development, improvement mindset
  • Good English language (both written and oral)
  • Work well under high pressure
  • Be able to work at shift & on Public holidays

III. Preferred skills:

  • Good communication skill
  • Problem solving skill
  • Leadership skill
  • Teamwork skill
  • Risk management skill
  • Good negotiation skills
  • Good organizing and time management skills

Email to apply: hr.celadon@aeon.com.vn

Tel: (028) 6288 7711 – Ext: 741

[AEON XUÂN THỦY] TRƯỞNG NHÓM HÀNH CHÍNH (ADMIN GROUP LEADER)

I. KEY RESPONSIBILITIES 

1. Expenditure

– Collect all taxi bills of the store and make weekly report.

– Collect all Purchase Request (working tools, device and stationery) and make monthly report.

– Monitor expenditure in term of taxi usage & the ordering of working tools, device, stationery and .propose ways to save costs.

2. Stationery

– Receive Purchase Request for Stationery, employee cards then proceed ordering.

– Receive Stationery, employee cards from supplier and deliver to staff.

3. Staff Meal

– Get quantity of meal to be served each week from each Operation Line and inform to Aeon Delight.

– Make report on real quantity of served meal each day and each month.

4. Staff uniform

– Be in charge of delivering uniform to new staff and uniform replacement in case of wear and tear.

– Take and store returned uniform of resigned employees from HR Store.

5. Manpower management

– Plan and prepare duty roster, shift plan and assign subordinates on duty.

– Ensure sufficient manpower during business in ad-hoc situations.

– Ensure General Staff’s attendance and attire.

– Be responsible for General Staff’s performance.

– Identify and reduce unnecessary tasks to increase staff productivity.

– Regularly train and motivate subordinates in daily works.

– Identify potential staff for succession planning purposes.

– Build and promote teamwork spirit.

6. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind and guide General Staff to follow the rules and regulations.

7. Other duties

– Support other departments as necessary.

– Other tasks or responsibilities as assigned by Store Admin Division Leader/ Admin Manager and Store Manager.

II. JOB REQUIREMENTS 

1. Qualification and Job Requirements:

– University/College degree. 

– Minimum 01 year of related experience. 

– Be able to work at shift & on Public holidays. 

– Have ability to relocate to other Stores as per Company’s assignment is a plus. 

2. Preferred skills

– Show good attention to detail. 

– Teamwork skill: Actively promote team work. 

– Leadership: Acting leadership by example. 

– Computer literacy. 

– Good communication skill.

– Good command of English is a plus

III. CONTACT INFORMATION

Please send your resume to email:

  • hr.xuanthuy@aeon.com.vn (Ms. Nhi) 
  • anh.duong@aeon.com.vn (Ms. Minh Anh)
  • hoa.nguyenthanh@aeon.com.vn (Ms Hoa)

Tel: (024) 6277 8333 – Số nội bộ: 765 / 771

IV. WORKING LOCATION:

AEON XUÂN THỦY – Số 122 – 124 Xuân Thủy, Cầu Giấy, Hà Nội (Tòa Mipec)

[AEON XUÂN THỦY] CHUYÊN VIÊN HÀNH CHÍNH (ADMIN DIVISION LEADER)

I. KEY RESPONSIBILITIES

1. Administrative tasks 

– Assist Store Admin Manager in developing & implementing new administrative system

– Supervise material order & issuing of uniforms, name badges, swipe cards…

– Make the working roster of the store’s Line Manager & store warehouse’s opening & closing

– Coordinate with AEON Delight to solve issues related to cleaning, security & technical matters

– Receive & work with inspection team from governmental authorities

– Supervise other matters relating to staff canteen, medical room, garbage management

– Promote 5S action & creation of an idea workplace – Make the periodical report on costs & other matters

2. Process & Guidelines 

– Develop working processes, and guidelines for other departments to ensure smooth operation.

– Ensure compliance with internal controls.

– Communicate, train, implement, and sustain relevant policies, processes, and procedures within the store to deliver the required outcomes.

3. Cost Control 

– Control store expenditure within budget.

– Promote, and strengthen the cost-effectiveness mindset in all Store staff.

4. Supporting roles

– Support other functions in the execution of promotion schemes, customer surveys, handling customer grievances, and finding solutions to arisen difficulties in operation.

– Support other departments regarding staff allocation plans to ensure adequate staffing for smooth operation, especially in peak seasons.

5. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind, and guide subordinates to follow the rules and regulations.

6. Other duties

– Other tasks or responsibilities as assigned by the Admin Manager and/or Store Manager.

II. JOB REQUIREMENTS 

1. Qualification and Job Requirements:

  • University graduate.
  • A minimum of 3 years experience in the retail industry and 2 years in the management position.
  • Be able to work at shift & on Public holidays.
  • Having the ability to relocate to other Stores as per the Company’s assignment is a plus.

2. Preferred skills:

  • Computer literacy (Ms. Office, Internet…)
  • Detail-oriented and careful
  • Able to adapt quickly & react positively to business needs & changes in strategies
  • Good in:

– Planning & organization skill

– Interpersonal & communication skill

– Leadership skill

– Problem solving skill

– English communication skill (verbal & written)

III. CONTACT INFORMATION

Please send your resume to email:

  • hr.xuanthuy@aeon.com.vn (Ms. Nhi) 
  • anh.duong@aeon.com.vn (Ms. Minh Anh)
  • hoa.nguyenthanh@aeon.com.vn (Ms. Hoa)

Tel: (024) 6277 8333 – Số nội bộ: 765 / 771

IV. WORKING LOCATION:

AEON XUÂN THỦY – Số 122 – 124 Xuân Thủy, Cầu Giấy, Hà Nội (Tòa Mipec)

[AEON XUÂN THỦY] TRƯỞNG BỘ PHẬN HÀNH CHÍNH (ADMIN MANAGER)

I. KEY RESPONSIBILITIES

1. Administrative tasks

– Implement store operating plan within budget parameters and sustain during the financial year.

– Provide input into the store’s operating plan.

– Develop and implement new administrative systems, such as record management.

– Supervise daily store warehouse opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.

– Supervise material order to ensure cost efficiency.

– Supervise the ordering and issuing of uniforms, name badges, and swipe cards.

– Make a working roster for the store’s Line Manager and a roster for the store warehouse’s opening and closing.

– Coordinate with Aeon Delight to tackle issues relating to housekeeping, security, and technical matters.

– Make periodical reports related to costs and other matters.

– Receive and work with the inspection team from governmental authorities.

– Supervise other matters relating to staff’s benefits, i.e. staff bus, staff canteen, medical room, garbage management.

2. Process & Guidelines 

– Develop working processes, and guidelines for other departments to ensure smooth operation.

– Ensure compliance with internal controls.

– Communicate, train, implement, and sustain relevant policies, processes, and procedures within the store to deliver the required outcomes.

3. Cost Control

– Rigorously examine the store’s budget and expenditure to come up with a cost-saving plan.

– Control store expenditure within budget parameters. – Promote, and strengthen the cost-effectiveness mindset in all Store staff.

4. Supporting roles

– Plan and work towards material order and related processes for the new store’s opening.

– Support other functions in the execution of promotion schemes, customer surveys, handling customer grievances, and finding solutions to arisen difficulties in operation.

– Support other departments regarding recruitment plans, and staff allocation plans to ensure adequate staffing for smooth operation, especially in peak seasons.

5. Manpower management
– Optimize people’s productivity by manpower planning and implementation to achieve target and maximum productivity.

– Ensure efficient leadership to direct the Line/Department toward the Company’s business strategies.

– Monitor subordinates’ attendance and attire.

– Approve duty roster, and shift plan raised by subordinates.

– Be responsible for subordinates’ performance.

– Take part in recruitment & selection activities for Line/ Department’s staffing.

– Motivate, train, and develop staff to encourage their professional development.

– Identify potential staff for succession planning purposes.

– Build and promote teamwork spirit.

6. Rules and Regulations 

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind, and guide subordinates to follow the rules and regulations.

7. Other duties 

– Other tasks or responsibilities as assigned by Store Manager and or Senior General Manager – Operation.

II. JOB REQUIREMENTS

1. Qualification and Job Requirements:

  • University graduate.
  • A minimum of 5 years related office/administrative management experience, preferably in the retail industry.
  • Be able to work at shift & on Public holidays.
  • Having the ability to relocate to other Stores as per the Company’s assignment is a plus.

2. Preferred skills:

  • Computer literacy (Ms. Office, Internet,…).
  • Sound knowledge of retail background
  • Highly organized and able to prioritize
  • Demonstrated attention to detail
  • Advanced written, verbal, and interpersonal communication skills
  • Strong initiative and leadership skills
  • Excellent communication skills, both verbal and written
  • Excellent problem solving skills
  • Ability to adapt quickly and react positively to business needs and changes in strategies
  • Good command of English: verbal and written.

III. CONTACT INFORMATION

Please send your resume to email:

  • hr.xuanthuy@aeon.com.vn (Ms. Nhi) 
  • anh.duong@aeon.com.vn (Ms. Minh Anh)
  • hoa.nguyenthanh@aeon.com.vn (Ms. Hoa)

Tel: (024) 6277 8333 – Số nội bộ: 765 / 771

IV. WORKING LOCATION:

AEON XUÂN THỦY – Số 122 – 124 Xuân Thủy, Cầu Giấy, Hà Nội (Tòa Mipec)

[AEON TÂN PHÚ] NHÂN VIÊN HÀNH CHÍNH

MÔ TẢ CÔNG VIỆC

– Đặt hàng, quản lý tồn kho, kiểm soát chi phí, cấp phát vật tư, trang thiết bị, dụng cụ, vật dụng… cho văn phòng và ngành hàng.

– Quản lý và thực hiện các tác vụ liên quan đến nhân viên: đồng phục, nước uống, căn tin, công tác phí, các chế độ phúc lợi khác.

– Quản lý thực hiện các tác vụ về cơ sở vật chất: phòng cháy chữa cháy, dịch vụ bảo vệ, dịch vụ vệ sinh, bảo trì trang thiết bị, tòa nhà….

– Quản lý các vấn đề liên quan đến căng tin, xe buýt, phòng y tế, tủ đựng đồ nhân viên, phòng chứa rác thải, phòng chứa rác khô.

– Thực hiện các báo cáo liên quan: vật tư, chi phí, chi phí giao hàng, phí taxi

– Lập danh sách kiểm tra hàng ngày: kiểm tra vệ sinh, cơ sở vật chất tại bãi đóng gói, sàn bán hàng, phòng cháy chữa cháy nội bộ

– Lập kế hoạch cho ngày vệ sinh, ngày huấn luyện Phòng cháy chữa cháy

– Hợp tác với Aeon Delight để giải quyết mọi vấn đề liên quan đến vệ sinh, an ninh, bảo trì, dịch vụ…

YÊU CẦU CÔNG VIỆC

– Tốt nghiệp Cao Đẳng trở lên.

– Có hiểu biết về hệ thống điện, nước, gas là một lợi thế.

– Kỹ năng vi tính tốt (Word, Excel).

– Kỹ năng giao tiếp và làm việc nhóm.

– Kỹ năng giải quyết vấn đề.

– Có thể đi làm xoay ca và Lễ Tết.

 

Ứng viên quan tâm xin vui lòng gửi hồ sơ đến Ms. Duyên – Phòng Nhân sự Aeon Celadon Tân Phú

Email: hr.celadon@aeon.com.vn

[AEON HA DONG] ADMIN MANAGER – TRƯỞNG BỘ PHẬN HÀNH CHÍNH

Key Responsibilities:
1. Administrative tasks
– Implement store operating plan within budget parameters and sustain during financial year.
– Provide input into the stores operating plan.
– Develop and implement new administrative systems, such as record management.
– Supervise daily store warehouse’s opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.
– Supervise material order to ensure cost efficiency.
– Supervise the ordering and issuing of uniforms, name badges and swipe cards.
– Make working roster for store’s Line Manager and roster tor store warehouse’s opening and closing.
– Coordinate with Aeon Delight to tackle issues relating to house-keeping. security and technical matters.
– Make periodical report related to costs and other matters.
– Receive and work with inspection team from governmental authorities.
– Supervise other matters relating to staff s benefits, i.e. staff bus, staff canteen, medical room, garbage management.

2. Process & Guidelines
– Develop working process, guidelines for other departments to ensure smooth operation.

– Ensure compliance in internal controls.
– Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.

3. Cost Control
– Rigorously examine store’s budget and expenditure to come up with cost saving plan.
– Control store expenditure within budget parameters.
– Promote, strengthen cost effectiveness mindset to all Store staff.

4. Supporting roles
– Plan ahead and work towards material order and related processes for new store’s opening.

– Support other functions in execution of promotion schemes, customer survey, handling customer’s grievance and finding solutions to arisen difficulties in operation.
– Support other departments regarding recruitment plan, staff allocation plan to ensure adequate staffing for smooth operation, especially in peak seasons.

5. Manpower management
– Optimize people productivity by man power planning and implementation to achieve target and maximum productivity.
– Ensure efficient leadership to direct the Line/Department towards Company ’s business strategies.

– Monitor subordinates’ attendance and attire.
– Approve duty roster, shift plan raised by subordinates.
– Be responsible for subordinates pertormance.
-Take part in recruitment & selection activities for Line/ Department’s staffing.
– Motivate. training and develop staff in order to encourage their professional development.
– Identify potential staff for succession planning purposes.
– Build and promote team work spirit.

6. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind and guide subordinates to follow the rules and regulations.

7. Other duties
Other tasks or responsibilities as assigned by Store Manager and or Senior General Manager – Operation.

Job Requirements:
Qualifications & Experience:
– University graduate.
– A minimum of 5 years related office/administrative management experience, preferably in retail
industry.
Knowledge, Skills & Behaviors:
– Computer literacy (Ms. Office, Internet,. . .).
– Sound knowledge of retail background.
– Highly organized and able to prioritize.
– Demonstrated attention to detail.
– Advanced written, verbal, and interpersonal communication skills. Demonstrated ability to build effective teams and motivate employees.
– Strong initiative and leadership skills.
– Excellent communication skills, both verbal and written.
– Excellent problem solving skills.
– Ability to adapt quickly and react positively to business needs and changes in strategies.
– Good command of English: verbal and written.
Other requirements:
– Be able to work at shift & on Public holidays.
– Have ability to relocate to other Stores as per Company’s assignment is a plus.

Please send your CV to Ms. Ngoan: ngoan.tranthi@aeon.com.vn to apply!

[AEON MaxValu] ADMIN OFFICER (Nhân viên Hành chính)

Key responsibilities:

  • Support current stores to make payment for fixed expenses (Electric, Internet, Telephone, Insurance, Hospital, Rental fee, Consumable,…)
  • Work with store sides for stock of consumable & ordering weekly
  • Prepare contract with Non-trade suppliers & tenants
  • Work with building management for staff parking, electric payment, regulations in the building
  • Prepare for opening new stores (make checklist for opening new stores, 1st ordering for new stores, insurance, PCCC training, support to arrange in office & keep tidy)
  • Survey in current stores, remind stores for stores’ expense & regulations

Job requirements:

  • University/ College degree
  • Prefer 01-year experience in Admin
  • Good at skills: computer, communication, planning, organization, time management, teamwork
  • Detailed oriented, self-discipline, be able to work under pressure
  • Willing to move to stores to survey & support

Other information:

  • Working location: AEON Long Biên (27 Cổ Linh, Long Biên, Hà Nội)
  • Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month
  • Website AEON MaxValu: https://aeonmaxvalu.com.vn/ 

If you are interested in this position, please send your updated CV to Ms. Minh Anh (HR Hà Nội): anh.duong@aeon.com.vn or contact with (024) 6277 8333 (766) for further information

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