Career Tag: Admin

[AEON TAN PHU] DIVISION LEADER – ADMIN

I. Roles and responsibilities:

Administrative tasks & Cost Control
– Assist Store Admin Manager in development and implement new administrative systems, such as record management.
– Coordinate with Aeon Delight to tackle issues relating to house-keeping, security and technical matters.
– Prepare data& document adapting the inspection team from governmental authorities.
– Plan & order uniforms, name badges, swipe cards, material to ensure cost efficiency.
– Support to take care of other matters relating to staff s benefits, i.e. staff bus, staff canteen, medical room, garbage management.
– Support to dispose of unused equipment, machinery.
– Control store expenditure within budget parameters.
– Make periodical report related to cost& other matter.
– Promote, strengthen cost effectiveness mindset to all Store staff.

5S and Safety Implementation
– Responsible on safety of personnel working and 5S at the backyard& backroom.
–  Maintain standards of health and safety, hygiene and security in the work environment.
– Support and check the plan of maintenance of vehicles, machinery and equipment.”
 
Process, Guidelines & Supporting roles
– Ensure compliance in internal controls.
– Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.
– Plan ahead and work towards material order and related processes for new store’s opening.

Rules-Regulations& Duties
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.
– Support other departments as necessary.
– Other tasks or responsibilities as assigned by Store Admin Manager or Deputy Store Manager.

II. Qualification and Job Requirements:

  • University degree
  • A minimum of 3 years related office/ administrative management preferably in retail
  • Detail oriented and be able to handle multi-tasks
  • Abilities to use computer, office programs and database
  • Planning, development, improvement mindset
  • Good English language (both written and oral)
  • Work well under high pressure
  • Be able to work at shift & on Public holidays

III. Preferred skills:

  • Good communication skill
  • Problem solving skill
  • Leadership skill
  • Teamwork skill
  • Risk management skill
  • Good negotiation skills
  • Good organizing and time management skills

Email to apply: hr.celadon@aeon.com.vn

Tel: (028) 6288 7711 – Ext: 741

[AEON XUÂN THỦY] TRƯỞNG NHÓM HÀNH CHÍNH (ADMIN GROUP LEADER)

I. KEY RESPONSIBILITIES 

1. Expenditure

– Collect all taxi bills of the store and make weekly report.

– Collect all Purchase Request (working tools, device and stationery) and make monthly report.

– Monitor expenditure in term of taxi usage & the ordering of working tools, device, stationery and .propose ways to save costs.

2. Stationery

– Receive Purchase Request for Stationery, employee cards then proceed ordering.

– Receive Stationery, employee cards from supplier and deliver to staff.

3. Staff Meal

– Get quantity of meal to be served each week from each Operation Line and inform to Aeon Delight.

– Make report on real quantity of served meal each day and each month.

4. Staff uniform

– Be in charge of delivering uniform to new staff and uniform replacement in case of wear and tear.

– Take and store returned uniform of resigned employees from HR Store.

5. Manpower management

– Plan and prepare duty roster, shift plan and assign subordinates on duty.

– Ensure sufficient manpower during business in ad-hoc situations.

– Ensure General Staff’s attendance and attire.

– Be responsible for General Staff’s performance.

– Identify and reduce unnecessary tasks to increase staff productivity.

– Regularly train and motivate subordinates in daily works.

– Identify potential staff for succession planning purposes.

– Build and promote teamwork spirit.

6. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind and guide General Staff to follow the rules and regulations.

7. Other duties

– Support other departments as necessary.

– Other tasks or responsibilities as assigned by Store Admin Division Leader/ Admin Manager and Store Manager.

II. JOB REQUIREMENTS 

1. Qualification and Job Requirements:

– University/College degree. 

– Minimum 01 year of related experience. 

– Be able to work at shift & on Public holidays. 

– Have ability to relocate to other Stores as per Company’s assignment is a plus. 

2. Preferred skills

– Show good attention to detail. 

– Teamwork skill: Actively promote team work. 

– Leadership: Acting leadership by example. 

– Computer literacy. 

– Good communication skill.

– Good command of English is a plus

III. CONTACT INFORMATION

Please send your resume to email:

  • hr.xuanthuy@aeon.com.vn (Ms. Nhi) 
  • anh.duong@aeon.com.vn (Ms. Minh Anh)
  • hoa.nguyenthanh@aeon.com.vn (Ms Hoa)

Tel: (024) 6277 8333 – Số nội bộ: 765 / 771

IV. WORKING LOCATION:

AEON XUÂN THỦY – Số 122 – 124 Xuân Thủy, Cầu Giấy, Hà Nội (Tòa Mipec)

[AEON XUÂN THỦY] CHUYÊN VIÊN HÀNH CHÍNH (ADMIN DIVISION LEADER)

I. KEY RESPONSIBILITIES

1. Administrative tasks 

– Assist Store Admin Manager in developing & implementing new administrative system

– Supervise material order & issuing of uniforms, name badges, swipe cards…

– Make the working roster of the store’s Line Manager & store warehouse’s opening & closing

– Coordinate with AEON Delight to solve issues related to cleaning, security & technical matters

– Receive & work with inspection team from governmental authorities

– Supervise other matters relating to staff canteen, medical room, garbage management

– Promote 5S action & creation of an idea workplace – Make the periodical report on costs & other matters

2. Process & Guidelines 

– Develop working processes, and guidelines for other departments to ensure smooth operation.

– Ensure compliance with internal controls.

– Communicate, train, implement, and sustain relevant policies, processes, and procedures within the store to deliver the required outcomes.

3. Cost Control 

– Control store expenditure within budget.

– Promote, and strengthen the cost-effectiveness mindset in all Store staff.

4. Supporting roles

– Support other functions in the execution of promotion schemes, customer surveys, handling customer grievances, and finding solutions to arisen difficulties in operation.

– Support other departments regarding staff allocation plans to ensure adequate staffing for smooth operation, especially in peak seasons.

5. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind, and guide subordinates to follow the rules and regulations.

6. Other duties

– Other tasks or responsibilities as assigned by the Admin Manager and/or Store Manager.

II. JOB REQUIREMENTS 

1. Qualification and Job Requirements:

  • University graduate.
  • A minimum of 3 years experience in the retail industry and 2 years in the management position.
  • Be able to work at shift & on Public holidays.
  • Having the ability to relocate to other Stores as per the Company’s assignment is a plus.

2. Preferred skills:

  • Computer literacy (Ms. Office, Internet…)
  • Detail-oriented and careful
  • Able to adapt quickly & react positively to business needs & changes in strategies
  • Good in:

– Planning & organization skill

– Interpersonal & communication skill

– Leadership skill

– Problem solving skill

– English communication skill (verbal & written)

III. CONTACT INFORMATION

Please send your resume to email:

  • hr.xuanthuy@aeon.com.vn (Ms. Nhi) 
  • anh.duong@aeon.com.vn (Ms. Minh Anh)
  • hoa.nguyenthanh@aeon.com.vn (Ms. Hoa)

Tel: (024) 6277 8333 – Số nội bộ: 765 / 771

IV. WORKING LOCATION:

AEON XUÂN THỦY – Số 122 – 124 Xuân Thủy, Cầu Giấy, Hà Nội (Tòa Mipec)

[AEON XUÂN THỦY] TRƯỞNG BỘ PHẬN HÀNH CHÍNH (ADMIN MANAGER)

I. KEY RESPONSIBILITIES

1. Administrative tasks

– Implement store operating plan within budget parameters and sustain during the financial year.

– Provide input into the store’s operating plan.

– Develop and implement new administrative systems, such as record management.

– Supervise daily store warehouse opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.

– Supervise material order to ensure cost efficiency.

– Supervise the ordering and issuing of uniforms, name badges, and swipe cards.

– Make a working roster for the store’s Line Manager and a roster for the store warehouse’s opening and closing.

– Coordinate with Aeon Delight to tackle issues relating to housekeeping, security, and technical matters.

– Make periodical reports related to costs and other matters.

– Receive and work with the inspection team from governmental authorities.

– Supervise other matters relating to staff’s benefits, i.e. staff bus, staff canteen, medical room, garbage management.

2. Process & Guidelines 

– Develop working processes, and guidelines for other departments to ensure smooth operation.

– Ensure compliance with internal controls.

– Communicate, train, implement, and sustain relevant policies, processes, and procedures within the store to deliver the required outcomes.

3. Cost Control

– Rigorously examine the store’s budget and expenditure to come up with a cost-saving plan.

– Control store expenditure within budget parameters. – Promote, and strengthen the cost-effectiveness mindset in all Store staff.

4. Supporting roles

– Plan and work towards material order and related processes for the new store’s opening.

– Support other functions in the execution of promotion schemes, customer surveys, handling customer grievances, and finding solutions to arisen difficulties in operation.

– Support other departments regarding recruitment plans, and staff allocation plans to ensure adequate staffing for smooth operation, especially in peak seasons.

5. Manpower management
– Optimize people’s productivity by manpower planning and implementation to achieve target and maximum productivity.

– Ensure efficient leadership to direct the Line/Department toward the Company’s business strategies.

– Monitor subordinates’ attendance and attire.

– Approve duty roster, and shift plan raised by subordinates.

– Be responsible for subordinates’ performance.

– Take part in recruitment & selection activities for Line/ Department’s staffing.

– Motivate, train, and develop staff to encourage their professional development.

– Identify potential staff for succession planning purposes.

– Build and promote teamwork spirit.

6. Rules and Regulations 

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind, and guide subordinates to follow the rules and regulations.

7. Other duties 

– Other tasks or responsibilities as assigned by Store Manager and or Senior General Manager – Operation.

II. JOB REQUIREMENTS

1. Qualification and Job Requirements:

  • University graduate.
  • A minimum of 5 years related office/administrative management experience, preferably in the retail industry.
  • Be able to work at shift & on Public holidays.
  • Having the ability to relocate to other Stores as per the Company’s assignment is a plus.

2. Preferred skills:

  • Computer literacy (Ms. Office, Internet,…).
  • Sound knowledge of retail background
  • Highly organized and able to prioritize
  • Demonstrated attention to detail
  • Advanced written, verbal, and interpersonal communication skills
  • Strong initiative and leadership skills
  • Excellent communication skills, both verbal and written
  • Excellent problem solving skills
  • Ability to adapt quickly and react positively to business needs and changes in strategies
  • Good command of English: verbal and written.

III. CONTACT INFORMATION

Please send your resume to email:

  • hr.xuanthuy@aeon.com.vn (Ms. Nhi) 
  • anh.duong@aeon.com.vn (Ms. Minh Anh)
  • hoa.nguyenthanh@aeon.com.vn (Ms. Hoa)

Tel: (024) 6277 8333 – Số nội bộ: 765 / 771

IV. WORKING LOCATION:

AEON XUÂN THỦY – Số 122 – 124 Xuân Thủy, Cầu Giấy, Hà Nội (Tòa Mipec)

[AEON TÂN PHÚ] NHÂN VIÊN HÀNH CHÍNH

MÔ TẢ CÔNG VIỆC

– Đặt hàng, quản lý tồn kho, kiểm soát chi phí, cấp phát vật tư, trang thiết bị, dụng cụ, vật dụng… cho văn phòng và ngành hàng.

– Quản lý và thực hiện các tác vụ liên quan đến nhân viên: đồng phục, nước uống, căn tin, công tác phí, các chế độ phúc lợi khác.

– Quản lý thực hiện các tác vụ về cơ sở vật chất: phòng cháy chữa cháy, dịch vụ bảo vệ, dịch vụ vệ sinh, bảo trì trang thiết bị, tòa nhà….

– Quản lý các vấn đề liên quan đến căng tin, xe buýt, phòng y tế, tủ đựng đồ nhân viên, phòng chứa rác thải, phòng chứa rác khô.

– Thực hiện các báo cáo liên quan: vật tư, chi phí, chi phí giao hàng, phí taxi

– Lập danh sách kiểm tra hàng ngày: kiểm tra vệ sinh, cơ sở vật chất tại bãi đóng gói, sàn bán hàng, phòng cháy chữa cháy nội bộ

– Lập kế hoạch cho ngày vệ sinh, ngày huấn luyện Phòng cháy chữa cháy

– Hợp tác với Aeon Delight để giải quyết mọi vấn đề liên quan đến vệ sinh, an ninh, bảo trì, dịch vụ…

YÊU CẦU CÔNG VIỆC

– Tốt nghiệp Cao Đẳng trở lên.

– Có hiểu biết về hệ thống điện, nước, gas là một lợi thế.

– Kỹ năng vi tính tốt (Word, Excel).

– Kỹ năng giao tiếp và làm việc nhóm.

– Kỹ năng giải quyết vấn đề.

– Có thể đi làm xoay ca và Lễ Tết.

 

Ứng viên quan tâm xin vui lòng gửi hồ sơ đến Ms. Duyên – Phòng Nhân sự Aeon Celadon Tân Phú

Email: hr.celadon@aeon.com.vn

[AEON HA DONG] ADMIN MANAGER – TRƯỞNG BỘ PHẬN HÀNH CHÍNH

Key Responsibilities:
1. Administrative tasks
– Implement store operating plan within budget parameters and sustain during financial year.
– Provide input into the stores operating plan.
– Develop and implement new administrative systems, such as record management.
– Supervise daily store warehouse’s opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.
– Supervise material order to ensure cost efficiency.
– Supervise the ordering and issuing of uniforms, name badges and swipe cards.
– Make working roster for store’s Line Manager and roster tor store warehouse’s opening and closing.
– Coordinate with Aeon Delight to tackle issues relating to house-keeping. security and technical matters.
– Make periodical report related to costs and other matters.
– Receive and work with inspection team from governmental authorities.
– Supervise other matters relating to staff s benefits, i.e. staff bus, staff canteen, medical room, garbage management.

2. Process & Guidelines
– Develop working process, guidelines for other departments to ensure smooth operation.

– Ensure compliance in internal controls.
– Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.

3. Cost Control
– Rigorously examine store’s budget and expenditure to come up with cost saving plan.
– Control store expenditure within budget parameters.
– Promote, strengthen cost effectiveness mindset to all Store staff.

4. Supporting roles
– Plan ahead and work towards material order and related processes for new store’s opening.

– Support other functions in execution of promotion schemes, customer survey, handling customer’s grievance and finding solutions to arisen difficulties in operation.
– Support other departments regarding recruitment plan, staff allocation plan to ensure adequate staffing for smooth operation, especially in peak seasons.

5. Manpower management
– Optimize people productivity by man power planning and implementation to achieve target and maximum productivity.
– Ensure efficient leadership to direct the Line/Department towards Company ’s business strategies.

– Monitor subordinates’ attendance and attire.
– Approve duty roster, shift plan raised by subordinates.
– Be responsible for subordinates pertormance.
-Take part in recruitment & selection activities for Line/ Department’s staffing.
– Motivate. training and develop staff in order to encourage their professional development.
– Identify potential staff for succession planning purposes.
– Build and promote team work spirit.

6. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind and guide subordinates to follow the rules and regulations.

7. Other duties
Other tasks or responsibilities as assigned by Store Manager and or Senior General Manager – Operation.

Job Requirements:
Qualifications & Experience:
– University graduate.
– A minimum of 5 years related office/administrative management experience, preferably in retail
industry.
Knowledge, Skills & Behaviors:
– Computer literacy (Ms. Office, Internet,. . .).
– Sound knowledge of retail background.
– Highly organized and able to prioritize.
– Demonstrated attention to detail.
– Advanced written, verbal, and interpersonal communication skills. Demonstrated ability to build effective teams and motivate employees.
– Strong initiative and leadership skills.
– Excellent communication skills, both verbal and written.
– Excellent problem solving skills.
– Ability to adapt quickly and react positively to business needs and changes in strategies.
– Good command of English: verbal and written.
Other requirements:
– Be able to work at shift & on Public holidays.
– Have ability to relocate to other Stores as per Company’s assignment is a plus.

Please send your CV to Ms. Ngoan: ngoan.tranthi@aeon.com.vn to apply!

[AEON MaxValu] ADMIN OFFICER (Nhân viên Hành chính)

Key responsibilities:

  • Support current stores to make payment for fixed expenses (Electric, Internet, Telephone, Insurance, Hospital, Rental fee, Consumable,…)
  • Work with store sides for stock of consumable & ordering weekly
  • Prepare contract with Non-trade suppliers & tenants
  • Work with building management for staff parking, electric payment, regulations in the building
  • Prepare for opening new stores (make checklist for opening new stores, 1st ordering for new stores, insurance, PCCC training, support to arrange in office & keep tidy)
  • Survey in current stores, remind stores for stores’ expense & regulations

Job requirements:

  • University/ College degree
  • Prefer 01-year experience in Admin
  • Good at skills: computer, communication, planning, organization, time management, teamwork
  • Detailed oriented, self-discipline, be able to work under pressure
  • Willing to move to stores to survey & support

Other information:

  • Working location: AEON Long Biên (27 Cổ Linh, Long Biên, Hà Nội)
  • Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month
  • Website AEON MaxValu: https://aeonmaxvalu.com.vn/ 

If you are interested in this position, please send your updated CV to Ms. Minh Anh (HR Hà Nội): anh.duong@aeon.com.vn or contact with (024) 6277 8333 (766) for further information

[THE NINE] SUPPORTING GROUP LEADER

Working location: No 9, Pham Van Dong street, Cau Giay district, Hanoi.

Key Activities:

  1. Manpower management
  2. Cash management
  3. Equipment management

Roles and responsibilities:

  1. Manpower management
  • Understand the regulations applicable to the staff and staff regarding uniforms, manners, and working shifts
  • Understand SAP system management work shifts: target shift plan, fix SAP errors
  • Ensure a reasonable arrangement of shifts for opening, closing store, balancing
  • Monitor staff’s attendance and attire
  • Responsible for staff’s performance
  • Investigate and handle break of discipline
  • Regularly motivate subordinates in daily work
  • Identify potential staff for succession planning purposes.
  • Build and promote teamwork spirit.

2. Cost and equipment management

  • Manage material, equipment cost
  • Find the cause if there is a cost related problem. Use reasonable costs
  • Provide material, equipment for Store
  • Manage third party: cleaning, security,…
  • Ensure safe facilities for customers and employees

3. Cash management

  • Manage cash, sold tape, voucher, invoice, bill
  • Check sales, shortage money, payment, invoice, bill
  • Do report as the accounting rule

4. Other tasks

  • Opening & closing Store.
  • Other tasks or responsibilities as assigned by Supporting Leader

Qualification and Job Requirements

  1. College degree (Accounting)
  2. Over 1 years related experience in related to Accounting manegement.
  3. Be able to work well under high presure
  4. Good communication skill
  5. Abilities to use Computer, Office programs and Database
  6. Detail oriented and be able to handle multi-tasks
  7. Good command of English is a plus

Preferred skills

  1. Teamwork skill
  2. Communication skill
  3. Leadership skill
  4. Problem solving skill

To apply, please send your CV (Eng) to email: tuyendung.hn@aeon.com.vn / 024 6277 8333 (Ext: 763/765)

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