Career Tag: C&B

[VP Hà Nội] Performance Management Executive (Chuyên viên Quản trị năng lực)

Primary Objective:

Manages and coordinates organization-wide efforts to ensure that performance management process is implemented effectively. Participates in organizational strategic planning to enhance workforce capabilities in short and long term.

Main Duties

♦Performance Management:
– Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting
Goals, mid-year review, year-end review for all G2+ at all work locations.
– Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
– Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
– Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
– Support all gather performance evaluation document & analyses its result
– Support to process data analysis for productivity improvement

♦Succession Planning:
– In charge of following tasks:
+ Identify core competencies and technical competency requirements for each position.
+ Identify talent with critical competencies from multiple job grades.
+ Assess competency and skill levels of current workforce.

♦Employee Relation & Employee Engagement:
– Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
– Co-ordinate with Admin to propose facilities to improve working environment
– Support for enhance Internal Communication, Newsletter
– Planning & organize Company event (Best Employee, Best Practice, Long Service…)
– Process Employee Engagement survey & co-ordinate with other Department for action plan
– Support with the proposal of various change management strategies and intervention to improve employee satisfaction.

Rules and Regulations:

– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

Qualification and Job Requirements:

  • Bachelors’ University degree in Human Resources or business-related field.
  • Have related experience/understanding of performance management process, employee relation…
  • Minimum 3 year experience in the related field.
  • Knowledges about Labor law and labor market trend in Vietnam
  • Good interpersonal skills to work collaboratively with leadership throughout the organization
  • Strong verbal and written communication skills.
  • Ability to work independently as well as work in a team.
  • Good Excel and PowerPoint skills.
  • Good in English (both verbal & written), especially translating skills.
  • Good communication, problem solving & presentation skill

Location working:Hanoi office: 27 Co Linh, Long Bien, Hanoi

Apply: send CV via doan.pham@aeon.com.vn/02462778333 (259)

 

[HCMC] C&B Executive

Key responsibilities:

Ensure all employees’ compensation and benefit scheme to be applied properly

 

  1. Payroll management
  • Process employee data (new hires, changes, additional earnings…) on SAP system.
  • Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.
  • Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
  • Consult employees or management level to correct attendance record errors on SAP system if any.
  • Process payroll (calculate, reconcile, prepare for bank transfer, distribute payslip) timely, accurately, and compliantly.
  • Answer payroll questions from employees and produce payroll reports when requested by direct supervisor or HR Manager.

 

  1. Social Insurance
  • Register social, health and unemployment insurance contribution for new employees.
  • Make report to Social Insurance Agency every month as per mandatory requirements.
  • Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees.
  • Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
  • Complete the transferring procedure of Social Insurance Book for leaving staffs.

 

  1. Labor book & report
  • Make periodical report to Department of Labor, Invalids and Social Affairs as per mandatory requirements.
  • Contact Social Insurance Agency and Labor authorities on providing social insurance book and health care card for employees as per regulations.
  • Preparing periodical labor reports to be sent to Department of Labor, Invalids and Social Affairs

 

  1. Labor contract
  • Make labor contract for new staff.
  • Make annex to labor contract, contract renewal.
  • Ensure labor contract, renewal contract and annex to labour contract are given to employees on time.

 

  1. Employee’s profile management
  • Set up records and personnel file for new employees.
  • Maintain employee’s records in personnel file.

 

  1. Rules and Regulations
  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide subordinates to follow the rules and regulations.

 

  1. Other duties

Perform additional duties as assigned by Deputy Manager, HR Manager

 

Job Requirements:

  • University degree.
  • Minimum 3 years of experience in C&B field for company with at least 500 employees.
  • Knowledge of Labor law and labor market in Vietnam
  • Working knowledge of payroll best practices.
  • Good organizational, multi-tasking, and prioritizing skills
  • Good analytical and communication skills
  • Good verbal and written English skills.
  • Detail-oriented.
  • Strong PC skills including proficiency in Excel
  • Ability to deal sensitively with confidential material
  • Working knowledge of SAP system, payroll module is preferred.

 

Please send your updated CV to Ms. Quy Hen: Hen.cao@aeon.com.vn

[HA NOI OFFICE] Manpower Planning & Reporting Officer

Primary Objective:

  • Oversee databases, software, and computer systems that companies use to manage human resources
  • Analyze HRIS systems, collect issues, and follow up performance

Roles and responsibilities:

HRIS System Management & Improvement:

– Work with HR managers/Deputy Manager and other departments to determine HRIS needs
– Analyze HRIS performance metrics and resolving application issues
– Document processes, identifying HR concerns, and compiling data analysis reports
– Coordinate training and technical support as schedule
– Propose and implement new processes and systems for efficient HR management
– Perform statistical analysis on gathered HRIS data and running queries
– Ensuring the efficient recording and secure storage of HR metrics, including attendance and employee performance data
– Keep track of technological advancements and trends in the field of HRIS
– Work with supplier, IT dept & related department to setup, maintain & fix system.

HR Reporting:

– Designs and maintains the HR Data and ensures that just one source of master data exists
– Supports Managers by designing customized reports providing source data
– Runs the strategic HR reports and comments the most important trends
– Runs regular audits over HR data and reports issues to be corrected
– Designs the HR data privacy policy and sets rules for the data access to different HRIS modules
– Cooperates with specialists from other departments as HR data are connected with the data from the rest of the organization

Other duties:

Other tasks or responsibilities as assigned by HR Deputy Manager – Manpower Planning.

Qualification and Job Requirements:

  • Bachelor’s Degree in Computer Science, Information Systems, HR Management, Business Administration, or similar.
  • Minimum 01 years of talent acquisition and/or HRIS experience
  • Good knowledge about IT and HR
  • Ability to gather and interpret data, as well as improve HRIS processes.
  • Experience in documenting processes, as well as performing diagnostic tests and audits
  • Good written and oral communication ability in English
  • Office Computing literate.
  • Good appearance, nice, good looking.

Please send your updated CV to: Ms. Huyen – huyen.nguyen@aeon.com.vn

C&B Officer

Key responsibilities:

1. Payroll management
– Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
– Check annual leave, day off in lieu, overtime data.
– Check payroll full time and part time.

2. PIT & Dependent Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employee.
– Check PIT code for all employees.

3. Others:
– Follow and collect unknown working report all store.
– Check claims for social insurance benefits for employees (sick leave, maternity leave, etc).
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.
– Fix incident ticket for payroll issue in SAP system.

4. Labor contract: Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
– Make and check labor contract for new staff.
– Make annex to labor contract, contract renewal.

5. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.

6. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

7. Other duties: Other tasks or responsibilities as assigned by HR Manager.

Job Requirements:

Qualifications & Experience:
– University degree.
– Minimum 1 to 2-year experience in C&B field for company with at least 500 employees.

Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

C&B Executive

Key responsibilities

– Performs staff support activities to develop, implement, and administer compensation and benefits policies and programs.
– Audits job content and prepares job descriptions.
– Develops and/or participates in compensation/benefit surveys to analyze company’s competitive position.
– Reviews proposed salary adjustments for conformance to established guidelines and recommends corrective or alternative actions to resolve compensation-related problems.
– Recommends company salary structure movements, salary increase budgets.
– Administers and communicates the company’s benefits program plan options, features and enrollment requirements; assists employees with benefit claim administration inquiries.
– Analyzes cost containment strategies.
– Ensures company compliance with Government laws governing both compensation and benefits practices.

Job Requirements

Qualifications & Experience:

– University degree.
– Minimum 4-year experience in C&B field for company with at least 500 employees.

Knowledge, Skills & Behaviors:

– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

HRBP Executive-HQ (Tân Phú)

Key responsibilities:

  • Conducts weekly meetings with related business units.
  • Consults with line management, providing HR guidance when appropriate.
  • Analyzes trends and metrics in partnership with the HR functional teams to develop solutions,
    programs and policies.
  • Participate in solving complex employee relations issues. Conducts effective, thorough and
    objective investigations.
  • Provides day-to-day performance management guidance to line management (e.g., coaching,
     counseling, career development, etc…).
  • Works closely with management and employees to improve work relationships, build morale, and
    increase productivity and retention.
  • Provides HR policy guidance and interpretation.
  • Provides guidance and input on BUs restructures, workforce planning and succession
  • Identifies training needs for BUs and coaching needs.
  • Other assigned tasks from HR Deputy Manager – Business Partner

This job description is reviewed on annually basis and subject to change upon business requirement

Job Requirements:

  • University degree.
  • At least 03-year in HR field (in retail market is a plus).
  • Be able to work at shift, overtime, at weekend and holidays as assigned
  • Have ability to relocate to Stores as per Company’s assignment
  • Good oral and written communication skills in both English and Vietnamese

C&B Officer

Key responsibilities:

1. Payroll management
– Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
– Check annual leave, day off in lieu, overtime data.
– Check payroll full time and part time.

2. PIT & Dependent Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employee.
– Check PIT code for all employees.

3. Others:
– Follow and collect unknown working report all store.
– Check claims for social insurance benefits for employees (sick leave, maternity leave, etc).
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.
– Fix incident ticket for payroll issue in SAP system.

4. Labor contract: Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
– Make and check labor contract for new staff.
– Make annex to labor contract, contract renewal.

5. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.

6. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

7. Other duties: Other tasks or responsibilities as assigned by HR Manager.

Job Requirements:

Qualifications & Experience:
– University degree.
– Minimum 1 to 2-year experience in C&B field for company with at least 500 employees.

Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

[Hanoi] C&B Executive

Key responsibilities:

1. Payroll management

  • Process employee data (new hires, changes, additional earnings..) on SAP system
  • Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilising tools in the system
  • Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
  • Consult employees or management level to correct attendance record errors on SAP system if any
  • Process payroll (calculate, reconcile, prepare for bank transfer, distribute payslip) timely, accurately, and compliantly.
  • Answer payroll questions from employees and produce payroll reports when requested by direct supervisor or HR Manager

2. PIT & Dependent Registration

  • Register for the issuance of PIT code for all employees.
  • Register PIT dependant for employee.
  • Complete monthly PIT declaration report to Tax Dept.
  • Perform PIT finalisation on yearly basis for all Vietnamese staff.

3. Social Insurance

  • Register social, health and unemployment insurance contribution for new employees.
  • Make the report to Social Insurance Agency every month as per mandatory requirements.
  • Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees.
  • Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
  • Complete the transferring procedure of Social Insurance Book for leaving staffs.

4. Labor contract

  • Make labor contract for new staff.
  • Make annex to labor contract, contract renewal.
  • Ensure labor contract, renewal contract and annex to labor contract are given to employees on time.

5. Employee’s profile management

  • Set up records and personnel file for new employees.
  • Maintain employee’s  records in personnel file.

6. Rules and Regulations

  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

7. Other duties

  • Other tasks or responsibilities as assigned by HR Manager. 
  • Survey and propose benefit.
  • Set up KPI.
  • Analysis and control HR budget.

Job Requirements:

Qualifications & Experience:

  • University degree.
  • Minimum 2-year experience in C&B field for company with at least 500 employees.

Knowledge, Skills & Behaviors:

  • Good knowledge of HR related regulations and laws of Vietnam.
  • Strong PC skills including proficiency in Excel.
  • Working knowledge of SAP system, payroll module is preferred.
  • Detail-oriented.
  • Ability to deal sensitively with confidential material.
  • Good analytical and communication skills.
  • Good organisational, multi-tasking, and prioritising skills.
  • Working knowledge of payroll best practices.

Please send your updated CV to: huyen.nguyen@aeon.com.vn

Tel: 024 – 6277 8333 Ext 770

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