Career Tag: facility management

[HCM] Facility Management Officer (Nhân viên Mua hàng Tiêu dùng Nội bộ)

Roles and Responsibilities
List in order of importance the major responsibilities of the job and estimate the percentage of time spent on each responsibility (the main function of the job may or may not be the one where the most time is spent).

Material purchasing management
– Supervise to purchase non-merchandising materials and equipment for both store and HQ such as plastic bag, weigh label, printing form, medical products, chemicals, seal & money bag, laptop, PC etc.
– Periofically review the no payment status of purchasing order which is issued over 6 months.
– Maintain the good relationship with long-term suppliers and frequently evaluate their price, quality and after sales service.
– Look for new suppliers to expand the supplier zone, localize & secure the source of supplies.
– Receive and consider proposals of Admin store and other departments to make suitable changes for store operation.
– Cooperate with other departments for proceeding new projects.
– Propose to sign principle contract with reputable suppliers to facilitate order and payment process.
– Receive and solve any issues regarding to the quality of materials and equipment.
– Make list of materials using for new store opening, conduct the action plan to insure all materials are purchased and delivered on time.

Material expense and budget control
– Review, setup and manage the yearly material budget for all stores.
– Make monthly material expense report, analyze the reason for increasing or decreasing, propose countermeasure to reduce the cost.
– Building guideline & procedure for ordering, managing materials and equipment for store operation.

Fixed assets management
– Cooperate with Accounting Dept. to manage company’s fixed assets.
– Propose to dispose of fixed assets whose depreciation periods are over.

Others
– Other tasks or responsibilities as assigned by Facility Management Manager.

Qualification and Job Requirements
– University degree.

Preferred skills
– Good command of spoken and written English.
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet.
– Good problem solving skills.
– Detail oriented and be able to handle multi-tasks.
– Good organizing and time-management skills.
– Strong communication skill (both verbal & written).

Contact email: linhphuong.truong@aeon.com.vn

 

[HCM] FACILITY MANAGEMENT EXECUTIVE (Chuyên Viên Quản Trị Cơ Sở Vật Chất)

Primary Objective:

An Facility Executive is responsible for managing the schedule and quality of construction to facilitate effective operations of BO and Stores.

Key Activities:

  1. Facility management
  2. Risk management
  3. Others

Roles and responsibilities:

Facility management

  • Provide advice and assistance to Management in the development, implementation, auditing and improvement of Safety & Environment advice, especially in Fire fighting to all Businesses..,ect
  • Ensure compliance to all relevant Safety Management Systems (Fire fighting and safety requirement).
  • Periodically inspect the facility to insure a safe working environment is made available to all employees, clients  and efficiently operating.
  •  Manage, oversee, and resolve day-to-day safety management issues.
  • Maintain effective working relationships with key people in all Businesses by ensuring an appropriate level of interaction, including reactive and proactive site visits and regular written/verbal communications
  • Plan and monitor appropriate safety management site levels
  • Performance, manage, develop and train Fire fighting knowledge. Etc…
  • Respond to facility and equipment alarms and system failures regarding the Fire fighting system
  •  Provide prompt response to requests and issues from facility occupants

Risk management:

  • Coordinate the store to collect and report all risk issues regarding the safety happened in accordance with company policy
  • Conduct risk assessment , which involves analyzing risk as well as identifying , describing, and estimating the risk affecting to the store
  • Responds and resolves difficult and sensitive feedback/concerns/complaints from staff about environment working

Others

  • Other tasks or responsibilities as assigned by Facility Management Manager

Qualification and Job Requirements:

  • University degree

Preferred skills

  • Good command of spoken and written English
  • Computer literate: Word, Excel, PowerPoint, Outlook and Internet
  • Good problem solving skills.
  • Detail oriented and be able to handle multi-tasks.
  • Good organizing and time-management skills.
  • Strong communication skill (both verbal & written).

Contact email: linhphuong.truong@aeon.com.vn

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