A. Scope of the role
1. Payroll management
– Process employee data (new hires, changes, additional earnings…) on system.
– Process employee Time & Attendance data from the system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on system, review them for accuracy, and verify attendance and hours worked.
– Consult employees or management level to correct attendance record errors on system if any.
– Process payroll (calculate, reconcile, prepare for bank transfer, distribute payslip) timely, accurately, and compliantly.
– Answer payroll questions from employees and produce payroll reports when requested by direct supervisor or HR Manager.
2. PIT & Dependant Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employees.
– Complete monthly PIT declaration report to Tax Dept.
– Perform PIT finalization on yearly basis for all Hanoi office staff.
3. Social Insurance
– Register social, health and unemployment insurance contribution for new employees.
– Make the report to Social Insurance Agency every month as per mandatory requirements.
– Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees.
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.
4. Labor book & report
– Make periodical report to Department of Labor, Invalids and Social Affairs as per mandatory requirements.
– Preparing periodical labor reports to be sent to Department of Labor, Invalids and Social Affairs.
5. Labor contract
– Make labor contract for new staff.
– Make annex to labor contract, contract renewal.
– Ensure labor contract, renewal contract and annex to labour contract are given to employees on time.
6. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.
7. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.
8. Prepare new store
– Cooperate with government Department to register SHUI, PIT invoice, fire fighting training and certificate.
– Prepare documents for new store (fill data to system, excel file, filling document, prepare offer letter, labor contract…)
-Cooperate with hospital to register health check for all staff of new store, FSH certificate for foodline staff
-Training C&B to new HR store and Sap system for all G2 up of new store
9. Other duties
Other tasks or responsibilities as assigned by HR Manager.
B. Job requirements
1. Qualifications & Experience:
– University degree.
– Minimum 3-year experience in C&B field for company with at least 500 employees.
2. Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.
In order to apply, please send your English CV to email: doan.pham@aeon.com.vn
For more information, please contact us: 024 6277 8333 (Ext 765) – Ms Doan (HR Dept)
