Career Tag: Nhân sự

[HA DONG] HR OFFICER (Performance & Training)

A. Primary Objective:

Perform daily administrative tasks for Store’s smooth HR operations in term of training, Performance Management (PM) & Reports

B. Roles and responsibilities:

1.Performance activity

  • Organizing Briefing Session on Performance Management Process in preparation for 03 phases: Setting Goals, mid-year review, year-end review for all employees at GMS
  • Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  • Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  • Support all gather performance evaluation document & analyses its result

2. Employee Relation & Employee Engagement

  • Work with Admin Dept. organizing Company events (Best Employee, Best Practice, Long Service, Teambuilding, …)
  • Process Employee Engagement survey.
  • Propose benefits & organize events and activities to connect employees
  • Communication from information, policies, decisions from PM Head Quarter
  • Identify potential staff for succession planning purposes.

3. Rules and Regulations & training activities

  • Participate in disciplinary action and report
  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide employees to follow the discipline rules and regulations.
  • Train new staff orientation program
  • Train MBO content/ SAP SF for Store employees
  • Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.
    Train promoters on Store rules.
  • Receive training request from Line Manager(s) and work with them to develop materials for training.

4. Other duties

  • Provide report when necessary
  • Recruitment activities assigned by Division Leader
  • Support other departments as necessary.
  • Other tasks or responsibilities as assigned by Division Leader, HR Manager, Store Manager

C.Qualification and Job Requirements:

  • Bachelors’ University degree in Human Resources or business-related field
  • 1-3 year related experience in HR
  • Good communication and problem solving skill
  • Customer focused
  • Self-disciplined with ability to work independently
  • Be able to work at shift & on Public holidays
  • Have ability to relocate to other Stores as per Company’s assignment is a plus
  • Good command of English (verbal and written) is a plus

Please send your updated CV to: Ms. Huyen: huyen.nguyen@aeon.com.vn

Tel (84-24) 6277 8333 (ext: 763)

[AEON HẢI PHÒNG] – HR DIVISION LEADER

I. KEY RESPONSIBILITIES
1. Recruitment activity
– Develop and execute Recruiting process and plans.
– Ensure all vacancies are filled with suitable candidates within targeted time.
– Maintain recruitment database of qualified or potential candidates for current and future needs.
– Participate in Branding activities.
– Coordinate and Implement University/College/Vocational School for Recruiting Initiatives.
2. HR management & Reports
– Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
– Identify potential staffs for succession planning purposes.
– Check information and provide report when necessary.
– Be in charge of headcount and turnover rate report
3. Employee Relation & Performance
– Manage, co-operate, support discipline process
– Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process
– Support Employee Engagement survey & co-ordinate with other Department for action plan
4. Rules and Regulations & other duties
– Follow all working procedures, the company’s policies, rules and regulations.
– Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

II. JOB REQUIREMENTS
– University/ College degree
– Minimum 04 years of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience
– 01 year at supervisor role is a plus
– Good knowledge of HR related regulations and laws of Vietnam.
– Excellent knowledge of sourcing and recruitment techniques including social media.
– Good communication in English

III. WORKING LOCATION
Trung tâm Bách hóa Tổng hợp và Siêu thị Aeon Hải Phòng
Số 10 Võ Nguyên Giáp, phường Kênh Dương, quận Lê Chân, thành phố Hải Phòng

IV. CONTACT
Ms. Bùi Phương Liên – Phòng Nhân sự – Aeon Hải Phòng
Email: lien.bui@aeon.com.vn
Tel: 0225.6288.512 (Ext 610)

[HANOI OFFICE] C&B EXECUTIVE

A. Scope of the role

1. Payroll management

– Process employee data (new hires, changes, additional earnings…) on system.
– Process employee Time & Attendance data from the system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on system, review them for accuracy, and verify attendance and hours worked.
– Consult employees or management level to correct attendance record errors on system if any.
– Process payroll (calculate, reconcile, prepare for bank transfer, distribute payslip) timely, accurately, and compliantly.
– Answer payroll questions from employees and produce payroll reports when requested by direct supervisor or HR Manager.


2. PIT & Dependant Registration

– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employees.
– Complete monthly PIT declaration report to Tax Dept.
– Perform PIT finalization on yearly basis for all Hanoi office staff.


3. Social Insurance

– Register social, health and unemployment insurance contribution for new employees.
– Make the report to Social Insurance Agency every month as per mandatory requirements.
– Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees.
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.


4. Labor book & report

– Make periodical report to Department of Labor, Invalids and Social Affairs as per mandatory requirements.
– Preparing periodical labor reports to be sent to Department of Labor, Invalids and Social Affairs.


5. Labor contract

– Make labor contract for new staff.
– Make annex to labor contract, contract renewal.
– Ensure labor contract, renewal contract and annex to labour contract are given to employees on time.


6. Employee’s profile management

– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.


7. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.


8. Prepare new store

– Cooperate with government Department to register SHUI, PIT invoice, fire fighting training and certificate.
– Prepare documents for new store (fill data to system, excel file, filling document, prepare offer letter, labor contract…)
-Cooperate with hospital to register health check for all staff of new store, FSH certificate for foodline staff
-Training C&B to new HR store and Sap system for all G2 up of new store


9. Other duties

Other tasks or responsibilities as assigned by HR Manager.

B. Job requirements

1. Qualifications & Experience:
– University degree.
– Minimum 3-year experience in C&B field for company with at least 500 employees.

2. Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

In order to apply, please send your English CV to email: doan.pham@aeon.com.vn

For more information, please contact us: 024 6277 8333 (Ext 765) – Ms Doan (HR Dept)

[HANOI OFFICE] MANPOWER PLANNING OFFICER

Main roles and responsibilities

1. Recruitment
– Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.
– Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
– Implement recruiting process: phone screening, interviews, reference check, offer…
– Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions.
– Manage existing candidate database to exploit for future positions.
– Maintain a good relationship with candidates for future and/or unexpected hiring need
– Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
– Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
– Manage applicant information in recruitment database in proper manner.
– Stay up-to-date with industry trends
– Conduct exit interview and analyse the reasons of resignation.
– Prepare recruitment reports weekly/ monthly

2. Employer Branding Support
– Participate in Branding activities through social media channels.
– Coordinate with universities, events in relation to targeted hires.
– Support Management Trainee program to attract the most potential candidates.

3. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

4. Other duties
Other tasks or responsibilities as assigned by Recruitment Executive or HR Deputy Manager – Manpower Planning.

Qualification and Job Requirements:

1. University degree. Prefer candidates with major in Human Resources Management
2. Fresh graduate or 1 ~ 3 years of direct recruiting experience”
3. Knowledge of HR related regulations and laws of Vietnam
4. Good command in using MS. Office software
5. Good interpersonal & teamwork skills

6. Self-motivated, highly committed, hard-working and responsible to work under pressure
7. Good appearance, nice, good looking.
8. Good command of English, both verbal and written.

[HA DONG] HR Officer

KEY RESPONSIBILITIES

Perform daily administrative tasks for Store’s smooth HR operations in term of training, recruitment, HR management & reports

  1. Recruitment activity
  • Coordinate with Hiring Managers to understand the scope, responsibilities, and requirements of positions to be filled.
  • Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
  • Implement recruiting process: phone screening, interviews, reference check, offer, etc.
  • Follow up with filled vacancies to ensure that selected candidates meet company’s needs, and resolve issues with Hiring Manager on staffing actions.
  • Manage existing candidate database to exploit for future positions.
  • Maintain good relationship with candidates for future and/or unexpected hiring needs
  • Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
  • Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
  • Manage applicant information in recruitment database in proper manners.
  • Stay up-to-date with industry trends
  • Conduct exit interview and analyze reasons of resignation.
  • Prepare recruitment reports weekly/ monthly

 

  1. Training activities
  • Be in charge of new staff orientation program.
  • Train promoters on Store rules.
  • Receive training request from Line Manager(s) and work with them to develop materials for training.
  • Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.

 

  1. Employee Relation & Performance
  • Participate in Branding activities through social media channels.
  • Coordinate with universities, events in relation to targeted hires.
  • Support Management Trainee program to attract the most potential candidates.

 

  1. HR management & Reports
  • Ensure General Staff’s attendance and attire.
  • Identify potential staff for succession planning purposes.
  • Check information and provide reports when necessary.
  • Manage all store staff’s & Promoters’ job information.
  • Take photos for new staff (including Promoters) and proceed employees’ magnet card printing.
  • Collect new staff’s information and process hiring steps on the system.

 

  1. Rules and Regulations
  • Follow all working procedures, company’s policies, rules and regulations.
  • Check, monitor, remind and guide General staff to follow the rules and regulations.

 

  1. Other duties
  • Support other departments as necessary.
  • Other tasks or responsibilities as assigned by Division Leader & Store Manager

 

JOB REQUIREMENTS

  1. Qualifications & Experience
  • University/ College degree
  • 1 ~ 3 years of direct recruiting experience
  1. Knowledge, Skills & Behaviors
  • Be able to work at shift & on public holidays.
  • Computer literate (Word, Excel, Power point).
  • Good communication and problem-solving skill.
  • Customer-focused mindset
  • Self-disciplined with ability to work independently.
  • Good command of English (verbal and written) is a plus

Working location: Duong Noi, Ha Dong, Hanoi

Please send your updated CV to: doan.pham@aeon.com.vn
If you have any questions, please contact us at (024) 6277 8333
 

[HA DONG] HR OFFICER (C&B)

A. ROLES & RESPONSIBILITIES

1. Payroll Management
– Process, fix shift plan error and check attendance data to summarize Roster of Fulltime and Part-time from SAP system.
– Check Annual leave, Day off in lieu, Overtime data of Fulltime and Part-time store
– Process Payroll Part-time store.
2. PIT & Social insurance
– Register PIT code and PIT dependant for employees.
– Check PIT code for all employees.
– Process claims for social insurance benefits of employees.
– Complete the transfer procedure of SI Book for resigned staffs and HI cards for new staffs

3. Labor Contract
– Make and check labor contract for new staff
– Make annex to labor contract, contract renewal, termination decision
– Ensure labor contract and annex to labour contract are given to employees on time.


4.  Employee’s profile management
– Set up records and update personnel file for new employees.
– Manage profile of employees

5. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

6 . Other tasks
– Respond employee’s questionnaire related to HR issues.
– Make monthly HR-related report
– Support PIC C&B in charge and other functions of HR departments as necessary
– Other tasks or responsibilities as assigned by HR Division Leader and Store Manager

B. Qualification and Job Requirements:

1. University/College degree.     

2. Minimum 01 year of related experience in HR (C&B is a plus)

Preferred skills

1.Computer literate (Word, Excel, PowerPoint)  

2.Good communication and problem-solving skill 

3.Customer focused      

4.Self-disciplined with ability to work independently 

5.Good command of English (verbal and written) is a plus

6.Be able to work at shift & on Public holidays   

7.Have ability to relocate to other Stores as per Company’s assignment is a plus

To apply, please send your CV to email: doan.pham@aeon.com.vn/024 6277 8333 (765)

[THE NINE] SUPPORTING DIVISION LEADER

Working location: No 9, Pham Van Dong street, Cau Giay district, Hanoi.

Key Activities:

  1. Manpower management
  2. MMD procedure
  3. Back room & Zone Receiving management
  4. Stock taking
  5. Cash management
  6. Equipment management
  7. HR management

Roles and responsibilities:

  1. Manpower management
  • Plan manpower schedule. Ensure sufficient manpower during of operation and get work performance
  • Be responsible for Group Leader(s) and General Staff’s performance.
  • Take part in recruitment & selection activities for Division’s staffing.
  • Motivate, training and develop staff in order to encourage their professional development.
  • Identify potential staff for succession planning purposes.
  • Build and promote team work spirit.

2. MMD management

  • Ensure the correct and effective implementation of regulations on goods
  • Processing, receiving and storing documents according to regulations and handling related issues to ensure no loss for the company as well as related departments
  • Manage and arrange appropriate MMD area to increase work efficiency
  • Check and control MMD area. Ensure the flow of goods delivery between suppliers and staffs is always clear and not overloaded
  • Do monthly stock take and bio-yearly stock take as the company rules

3. Accounting management

  • Make sure the store’s accounting department complies with the regulations on cash, vouchers, sold tape management
  • Control the collection of COD, deposit, excess money of cashiers, do not let the situation of loss happen.
  • Complete report timely
  • Monitor voucher delivery according to upcoming promotion schemes.
  • Check report of VAT invoices to ensure accurate reflection on the system.

4. Cost and equipment management

  • Cost and equipment management
  • Find the cause if there is a cost related problem
  • Find solutions to use reasonable costs
  • Keep track ​of licenses and certificates so they don’t expire
  • Timely grasp the situation of machinery damage to quickly handle and track the progress and repair history of each machine.
  • Ensure safe facilities for customers and employees
  • Receive and work with inspection team from governmental authorities.
  • Promote 5S action and creation of ideal workplaces
  • Solve issues related to cleaning, security and technical matters.
  • Supervise the ordering and issuing of uniforms, name badges, swipe cards and equipment.

5. HR tasks

  • Understand the purpose, meaning and process of Edoc, helpdesk…and related functions
  • Train staff to follow HR regulations
  • Work as HR contact point:

+ To ensure Store staffs to gain and understand fully information of HR issues, join HR activities

+ To check Staff document, status relating to HR issues

+ To coordinate with HR HQ to implement HR tasks (Recruitment, Training, C&B, Performance, Labor Safety…)

6. Other tasks

  • Opening & closing Store.
  • Be on duty and act as Store Manager when as Store Manager not present at work
  • Other tasks or responsibilities as assigned by Store Manager

Qualification and Job Requirements

  1. College/ University degree
  2. At least 03 years related experience in related to merchandise/ admin management and 01 year experience in managing a team
  3. Be able to work well under high presure
  4. Good communication skill
  5. Abilities to use Computer, Office programs and Database
  6. Detail oriented and be able to handle multi-tasks
  7. Fluency in English language (both written and oral)
  8. Be able to work at shift & on Public holidays

Preferred skills

  1. Leadership skill
  2. Sales skill
  3. Teamwork skill
  4. Problem solving skill
  5. Good presentation & communication skill

To apply, please send your CV (Eng) to email: tuyendung.hn@aeon.com.vn / 024 6277 8333 (Ext: 763/765)

[HA DONG] HR DIVISION LEADER

Key responsibilities:

Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipling, employee relation and performance management, Rules and Regulations

 

  1. Recruitment activity

Develop and Execute Recruiting Process and Plans

  • Ensure all vacancies are filled with the suitable candidates within the targeted time.
  • Act as a member of recruitment interview panel.
  • Obtain and assess reference checks of the candidates.
  • Maintain recruitment database of qualified or potential candidates for current and future needs.
  • Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
  • Develop and improve the recruitment processes to be more innovative and cost effective.
  • Advise hiring managers on recruitment matters.
  • Control recruitment expenses within the budget.
  • Conduct exit interview and analyze the reasons of resignation.
  • Plan, prepare and hold job fair to attract candidates.
  • Participate in Branding activities.

Coordinate and Implement University/College/Vocational School for Recruiting Initiatives

  • – Coordinate with universities, events in relation to targeted hires.
  • – Running Management Trainee program to attract the most potential candidates.

 

  1. HR management & Reports
  • Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
  • Identify and reduce unnecessary tasks to increase staff productivity.
  • Regularly train and motivate subordinates in daily works.
  • Identify potential staff for succession planning purposes.
  • Build and promote teamwork spirit.
  • Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work…
  • Manage all information of employees, make sure employees’ data correctly.
  • Check information and provide report when necessary.
  • Be in charge of headcount and turnover rate report
  • Employees weekly report
  • Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

 

  1. Employee Relation & Performance
  • Manage, co-operate, support discipling process
  • Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
  • Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  • Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
  • Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  • Support all gather performance evaluation document & analyses its result
  • Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
  • Planning & organize Company event (Best Employee, Best Practice, Long Service…)
  • Support Employee Engagement survey & co-ordinate with other Department for action plan

 

  1. Rules and Regulations
  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
  • Advise Line Managers some work relating to HR’s issue
  • Update HR related regulations and laws of Vietnam.

 

  1. Other duties
  • Support other departments as necessary.
  • Raise all issues that store having and propose solution for improvement
  • Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

 

Job Requirements:

  • University/ College degree
  • Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
  • 01 year at supervisor role is a plus.
  • Be able to work at shift & on public holidays.
  • Good knowledge of HR related regulations and laws of Vietnam.
  • Excellent knowledge of sourcing and recruitment techniques including social media.
  • Good communication in English
  • Computer literate (Word, Excel, Power point).
  • Good communication and problem-solving skill and leader skill
  • Strong verbal and creative written communication skills
  • Self-disciplined with ability to work independently.
  • Good command of English (verbal and written) is plus.
  • Customer focused.

Please send your updated CV to: Ms. Doan – doan.pham@aeon.com.vn. 

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