Career Tag: Quản trị cơ sở vật chất

[AEON BD NEW CITY] HR Admin Division Leader

A. JOB DESCRIPTION

Shift work: 8 hours/day (including 1 hour lunch break/day) and 6 days/week, 2 paid days-off/month
Earliest shift: 6:00 AM – 2:00 PM
Latest shift: 3:00 PM – 11:00 PM

1/ Manpower management:

– Ensure sufficient manpower during of operation and get work performance.
– Be responsible for Group Leader(s) and General Staff’s performance.
– Take part in recruitment & selection activities for Division’s staffing.
– Motivate, training and develop staff in order to encourage their professional development.
– Identify potential staff for succession planning purposes.
– Build and promote team work spirit.
– Recheck ensure a reasonable arrangement of shifts for opening, closing store, balancing.

2/ Human Resources management:

– Check and ensure recruitment of store run smoothly.
– Complete report timely.

3/ Cost and equipment management:

– Controlling the use of expenses, comparing with the same period and the previous month.
– Find the cause if there is a cost related problem.
– Find solutions to use reasonable costs.
– Keep track ​of licenses and certificates so they don’t expire.
– Timely grasp the situation of machinery damage to quickly handle and track the progress and repair history of each machine.
– Ensure safe facilities for customers and employee.
– Prepare stationary & support monthly stock take and bio-yearly stock take as the company rules.

4/ Accounting management:

– Make sure the store’s accounting department complies with the regulations on cash, vouchers, sold tape management.
– Control the collection of COD, deposit, excess money of cashiers, do not let the situation of loss happen.
– Complete report timely.

5/ Other tasks:

– Opening & closing Store.
– Be on duty and act as Store Manager when as Store Manager not present at work .
– Other tasks or responsibilities as assigned by Store Manager.

B. SALARY & BENEFITS

– Competitive salary
– Meal allowance, gasoline allowance
– Diligence allowance
– Gifts on holidays/Tet
– 13th month salary (committed)
– Performance bonus, sales bonus
– Seniority bonus
– Food safety hygiene bonus (for food stalls)
– Annual leave: 12 days/year
– Annual teambuilding, staff party
– Tuition reimbursement
– Employee purchase discount
– Opportunities for continuous learning and development through daily work, specialized courses, and soft skills with experienced experts from AEON Vietnam and AEON Group

C. JOB REQUIREMENTS

– Bachelor’s degree or higher
– 3+ years of experience in administration/human resources
– Ability to work under high pressure and lead a team effectively
– Knowledge of equipment and material management, building operations
– Experience in cost control
– Ability to work 8 hours/day, 6 days/week (Earliest start: 6:00 AM – Latest end: 11:00 PM)
– Ability to work on holidays, Tet (Vietnamese Lunar New Year), and weekends

Kindly send your CV to hr.bdnewcity@aeon.com.vn (Ms. Loan) for application or further information.

[HCM] [HCM] OPERATION, MAINTENANCE & SAFETY DEPUTY MANAGER

Main Duties:

  1. Business Planning
  • Establishment of the strategies for Facility Department, in long-term, mid-term and short-term.
  • Grabbing, collecting either objective and subjective situations and any information from varieties of sources.
  • Analyzing any situations, our degrees of presence, benefits and risks of results and focusing future
  • Proposing, officializing, implementing and executing Facility-related policies, regulations and operating systems by analysis of risks, forecasts etc.,

      2. Lead Maintenance in Safety, Quality, Productivity and Cost

  • Ensure safe operation of machinery and equipment 
  • Scheduling and overseeing all maintenance-related work by managing a team of maintenance technicians and supervisors
  • Maintain equipment in validated state and oversee repairs
  • Effectively assign maintenance resources
  • Minimize/mitigate operations risk
  • Maintain and improve equipment change-over efficiency
  • Review daily maintenance effectiveness to identify opportunities for improvement and prevention of issues
  • Looking for new ways/tools/assets to improve productivity and cut costs
  • Drafting maintenance reports

     3. Champion Continuous Improvement

  • Continuously improve the plant’s PM system 
  • Manage and organize parts inventory using Lean principles. 
  • Champion and lead change initiatives and continuous improvement efforts, including the pursuit of Total Productive Maintenance (TPM).
  • Oversee plant reliability for long-term production optimization while continuously reducing cost through improved equipment operation, maintenance and upgrades

     4. Maintaining positive relationship with suppliers

     5. Fix asset management

     6. Other duties

Requirements:

  • University degree
  • Experience as same role at least 3 years
  • Good command of spoken and written English
  • Good problem solving skills.
  • Detail oriented and be able to handle multi-tasks.
  • Ability to definite problems. Ability to solve practical problems and deal with difficult situations.
  • Good organizational, time-management, leadership skills.

Contact: Ms. Phương: minhphuong.vu@aeon.com.vn

 

[AEON XUÂN THỦY] CHUYÊN VIÊN HÀNH CHÍNH (ADMIN DIVISION LEADER)

I. KEY RESPONSIBILITIES

1. Administrative tasks 

– Assist Store Admin Manager in developing & implementing new administrative system

– Supervise material order & issuing of uniforms, name badges, swipe cards…

– Make the working roster of the store’s Line Manager & store warehouse’s opening & closing

– Coordinate with AEON Delight to solve issues related to cleaning, security & technical matters

– Receive & work with inspection team from governmental authorities

– Supervise other matters relating to staff canteen, medical room, garbage management

– Promote 5S action & creation of an idea workplace – Make the periodical report on costs & other matters

2. Process & Guidelines 

– Develop working processes, and guidelines for other departments to ensure smooth operation.

– Ensure compliance with internal controls.

– Communicate, train, implement, and sustain relevant policies, processes, and procedures within the store to deliver the required outcomes.

3. Cost Control 

– Control store expenditure within budget.

– Promote, and strengthen the cost-effectiveness mindset in all Store staff.

4. Supporting roles

– Support other functions in the execution of promotion schemes, customer surveys, handling customer grievances, and finding solutions to arisen difficulties in operation.

– Support other departments regarding staff allocation plans to ensure adequate staffing for smooth operation, especially in peak seasons.

5. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind, and guide subordinates to follow the rules and regulations.

6. Other duties

– Other tasks or responsibilities as assigned by the Admin Manager and/or Store Manager.

II. JOB REQUIREMENTS 

1. Qualification and Job Requirements:

  • University graduate.
  • A minimum of 3 years experience in the retail industry and 2 years in the management position.
  • Be able to work at shift & on Public holidays.
  • Having the ability to relocate to other Stores as per the Company’s assignment is a plus.

2. Preferred skills:

  • Computer literacy (Ms. Office, Internet…)
  • Detail-oriented and careful
  • Able to adapt quickly & react positively to business needs & changes in strategies
  • Good in:

– Planning & organization skill

– Interpersonal & communication skill

– Leadership skill

– Problem solving skill

– English communication skill (verbal & written)

III. CONTACT INFORMATION

Please send your resume to email:

  • hr.xuanthuy@aeon.com.vn (Ms. Nhi) 
  • anh.duong@aeon.com.vn (Ms. Minh Anh)
  • hoa.nguyenthanh@aeon.com.vn (Ms. Hoa)

Tel: (024) 6277 8333 – Số nội bộ: 765 / 771

IV. WORKING LOCATION:

AEON XUÂN THỦY – Số 122 – 124 Xuân Thủy, Cầu Giấy, Hà Nội (Tòa Mipec)

[HCM] PURCHASING DEPUTY MANAGER OF FACILITY MANAGEMENT DEPT (PHÓ PHÒNG THU MUA CƠ SỞ VẬT CHẤT)

1. Key Responsibilities:

A. Duties and Authorities regarding Business Planning
– Establishment of the strategies for Facility Department
– Grabbing, collecting either objective and subjective situations and any information from varieties of sources
– Analyzing any situations, our degrees of presence, benefits and risks of results and focusing future of Facility activities in scientific way
– Proposing, officializing, implementing and executing Facility-related policies, regulations and operating systems
– Any other matters ordered from the supervisor and/or company from time to time

B. Duties and Authority of Execute
– Develop purchasing strategy
+ Establish and implement purchasing policies, procedures and best practices.
+ Monitor ongoing compliance with purchasing policies and procedures.
+ Develop and manage purchasing budgets and forecasts

– Cost controlling
+ Direct procurement policies to ensure all items are purchased and delivered within budget and time constraints.
+ Preparing cost estimates and managing budgets.
+ Working to improve purchasing systems and processes in order to easily manage cost.

– Maintaining positive relationship with suppliers
+ Manage vendor and supplier selection process based on price, quality, support, capacity and reliability
+ Develop and maintain strategic relationships with key suppliers and vendors

– Product
+ Ensuring that all procured items meet the required quality standards and specifications
+ Manage risk relating to quality, delivery and supply of purchases
+ Oversee the operations and daily activities of the purchasing department

C. General Department Management
– Plan, budget and propose by breaking down the duties into groups, making budgets (Yearly and Monthly) and clarifying ROI to the supervisor
– Develop standard operating procedures (SOP), forms and systems
– Grasping the progress of various activities, management and controlling status 
– Plan and maintain all staff activities, jobs, duties and working schedules in the department
– Plan, educate and improve all staff knowledges and techniques by evaluating performance
– Supervise all staff in the department to enforce following AEON basic policies/ethics and complying laws and regulations by education.
– Communicate with and deliver any necessary information to, the staff in the department for carrying out their duties

D. Special Functions for External Affairs
– Being the primary contact to receive any requests of guests visits
– Taking care of any requests from AEON 1% Club, to coordinate and complete necessary tasks
– Any other activities defined to be the special function by the supervisor or company from time to time

E. Correspondence of emergency response matters, special purpose matters
– Establishing, coordinating and operating the temporal and special head office in case of emergency (Crisis Situation) in Vietnam, such as occurring big disasters, riots, wars,… to communicate AEON CO., LTD. and other necessary entities.

2. Qualification and Job Requirements:

  • University degree
  • Facility manager’s experience
  • Good command of spoken and written English
  • Computer literate: Word, Excel, PowerPoint, Outlook and Internet
  • Good problem solving skills
  • Detail oriented and be able to handle multi-tasks
  • Good organizing and time-management skills
  • Strong communication skill (both verbal & written)

 

*** Working location: Aeon Tân Phú (30 Tân Thắng, Phường Sơn Kỳ, Quận Tân Phú, TPHCM)

*** Please send CV to email: tu.cam.nguyen@aeon.com.vn for applying

[HCM] Purchasing Officer – Facility Management (Nhân Viên Mua Hàng Phòng Quản Trị Cơ Sở Vật Chất)

1. Job Description

*Digitalization projects management (40%)
– Understand deeply of internal work-flow and process
– Work with Supplier and related depts. to develop a detailed project plan and monitor progress
– Deliver projects on time
– Review support document
– Highlight potential risks or malfunctions and act proactively to resolve issues
– Collaborate with Supplier to ensure training effectively
– Seek opportunities for improvement
– Follow up and manage current projects (Digital catalog, asset management, stock management)

*Material purchasing management (30%)
– Supervise to purchase non-merchandising materials and equipment for both stores and HQ such as plastic bag, weigh label, printing form, medical products, chemicals, seal & money bag, laptop, PC etc.
– Periodically review the no payment status of purchasing order which is issued over 6 months.
– Maintain the good relationship with long-term suppliers and frequently evaluate their price, quality and after sales service.
– Look for new suppliers to expand the supplier zone, localize & secure the source of supplies.
– Receive and consider proposals of Admin store and other departments to make suitable changes for store operation.
– Cooperate with other departments for proceeding new projects.
– Propose to sign principle contract with reputable suppliers to facilitate order and payment process.
– Receive and solve any issues regarding to the quality of materials and equipment.
– Make list of materials using for new store opening, conduct the action plan to insure all materials are purchased and delivered on time.

* Material expense and budget control (20%)
– Review, setup and manage the yearly material budget for all stores.
– Make monthly material expense report, analyze the reason for increasing or decreasing, propose countermeasure to reduce the cost.
– Build guideline & procedure for ordering, managing materials and equipment for store operation.

2. Requirements

– University degree
– Good command of spoken and written English
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet
– Good problem solving skills
– Detail oriented and be able to handle multi-tasks
– Good organizing and time-management skills
– Strong communication skill (both verbal & written)

3. Benefits

– Working time: 8:30-17:30 Mon-Fri (1 Saturday of the month & 1WFH days)
– Opportunity to learn and develop continuously through daily work; professional training courses as well as soft skills with experienced experts of AEON VIETNAM and AEON Group
– Annual day: 12 days per year
– Pay full insurance
– Tokyo Marine Health Insurance
– Employees are served a free lunch
– Free shuttle bus for office employees
– Gifts on holidays/New Year
– 13th month salary
– Performance bonus

Location: AEON HQ, 30 Tan Thang Street, Son Ky Ward, Tan Phu District, HCMC.

Please send your application to email: tu.cam.nguyen@aeon.com.vn for applying.

[Aeon Bình Tân] Technical Division Leader

Repair, maintain & improve machine, oven, tools& equipment, electric

– Document processes and maintain mechanical guideline.
– Troubleshoot mechanical malfunctions and breakdowns, as well as performing repairs.
– Develop and implement mechanical maintenance plans to prevent costly equipment breakdowns.
– Ensure the maintenance of production and quality by guaranteeing the operation of mechanical equipment and machinery.
– Observe mechanical devices while in operation and tune in for issues by utilizing accuracy and inspection instruments.

Support to Admin ordering the machine, oven, tools & equipment

-Support to Admin to check the model, capacity and ordering the machine, oven, tools & equipment, electric.
– GMS machine and Equipment management.
– Make monthly/ quarterly maintenance, repair history and equipment list for GMS machine and equipment.

Plan and implement tool & equipment facilitating for store

– Optimize mechanical efficiency by adjusting machinery and equipment settings.
– Monitor the availability of parts and replenishing supplies.
– Optimize mechanical efficiency by adjusting machinery and equipment settings.

Guide & train to use safety machine, oven, electric, tool& equipment to store staff

– Follows and guide to staff follow manufacturer’s instructions, engineering specifications, sketches, operation manuals, and diagrams, to diagnose and troubleshoot abnormalities.
– Train staff on the safe and efficient use of mechanical machinery and equipment.
– Maintenance a tidy work environment and adhering to industry regulations.

Building safety

– Conduct HSE internal audits base on FM programs.
– Manage contractors and monitor issues and corrective plan.
– Regularly supervise and check the workplaces on: fire safety, electricity, machinery…
– Responsible for tracking all issues related safety building: firefighting systems issues, Electrical system, Gas systems….
– Follow up the firefighting safety training courses for employees, firefighting drills according to local law and customers.
– Make periodic safety reports for related department.

Operation and Maintenance

– Contractor management who take responsibilities on Building operation and maintenance daily.
– Supervise Contractor/ Supplier perform maintenance and replacement and repairing activities
– Manage Building system as: Electrical, HVAC, FF, WWT….
– Provide prompt response to requests and issues from facility occupants
– Conduct follow up and monitoring on maintenance program including: yearly maintenance plan, LCC and History Repair
– Continues Improvement by technical proposal, solution on Energy Saving including: Equipment investment and Operation Efficiency
– Perform report monthly, quarterly and yearly following with Company regulation
– Perform evaluation Contractor yearly.

 

Qualification and Job Requirements:

  • Professional school diploma or college degree
  • Detail oriented and be able to handle multi-tasks
  • At least 03 years related extensive knowledge of mechanical engineering designs, installations, maintenance, and repairs
  • Abilities to use computer, office programs
  • Planning, development, improvement mindset
  • Basic in English language (both written and oral)

Please send CV to Ms. Thùy Phương – HR Dept. Aeon Bình Tân

Email: thuyphuong.do@aeon.com.vn

Tel: (028) 6288 5050 – Ext: 735

[VĨNH PHÚC] Nhân viên hỗ trợ hành chính & giao hàng (supporting)

Aeon Việt Nam tuyển dụng 01 nhân viên hỗ trợ Admin/MMD làm việc tại nhà máy sản xuất bánh mì Kowa – KCN Thăng Long Vĩnh Phúc

TRÁCH NHIỆM CHÍNH

Nhiệm vụ chính:

  • Hỗ trợ xử lý công việc quản lý công việc phát sinh tại nhà máy Kowa – KCN Thăng long Vĩnh Phúc
  • Phụ trách công tác giao nhận hàng hóa và tham gia công tác kiểm kho.
  • Phụ trách quy trình thanh toán và chứng từ trên hệ thống cho Trung tâm chế biến thực phẩm
  • Phối hợp làm việc với Văn Phòng, bên thứ ba và nhà cung cấp.

Các hoạt động chính:

  • Mua hàng và soạn thảo hợp đồng với các nhà cung cấp dịch vụ nếu có, kiểm tra các chứng từ liên quan và tiến hành thanh toán trên hệ thống.
  • Liên hệ với ban quản lý nhà máy về bãi đậu xe cho nhân viên, thanh toán tiền điện, dịch vụ thu gom rác, quy định vệ sinh
  • Vai trò MMD nhận hàng, kiểm tra tình trạng giao dịch trên hệ thống, đảm bảo hàng được thanh toán đúng tiến độ.
  • Chuẩn bị và tham gia hoạt động xuất/ nhập kho với vai trò giao nhận hàng (MMD) theo quy trình xuất/nhập kho, kiểm tra kết quả.
  •  Công việc hành chính chung như: đón tiếp bộ phận giám định, tạo điều kiện cho cuộc họp hoặc bổ sung các dịch vụ cần thiết để trung tâm ​​hoạt động thông suốt
  • Làm việc với  văn phòng chính (HQ) về buổi đào tạo của team hoặc giải quyết các vấn đề phát sinh nếu có.

Vai trò và trách nhiệm:

1. Quản lý admin:

  • Thu thập và kiểm tra tài liệu liên quan đến các tài sản và chi phí chung của trung tâm
  •  Chuẩn bị hợp đồng với các nhà cung cấp dịch vụ, tiến hành và theo dõi quy trình thanh toán trên e-doc.
  •  Dự trù ngân sách quản trị hàng năm cho nhóm dự án. Xác minh mức sử dụng thực tế và báo cáo quản lý nếu chi phí vượt quá ngân sách.
  • Cùng bộ phận HQ giải quyết các vấn đề để đảm bảo trung tâm sản xuất hoạt động thông suốt.
  • Hợp tác với bộ phận đào tạo và bộ phận hỗ trợ OP trong việc tổ chức đào tạo nhân viên
  • Công việc hành chính khác như: đón đoàn kiểm tra & các công việc hành chính văn phòng.

2. Nhiệm vụ giao nhận hàng (MMD)

  • Nhận vật tư sản xuất, hàng hóa.
  • Đảm bảo hàng hóa được kiểm tra theo tiêu chuẩn của công tyAVN, cập nhật hệ thống theo chức năng công việc của MMD
  • Tham gia hoạt động nhập kho với vai trò là MMD theo “Quy trình nhập kho”. Kiểm tra kết quả nhập kho hàng tháng, báo cáo nếu có dữ liệu bất thường.
  • Cập nhật, kiểm tra trạng thái giao dịch trên hệ thống lợi nhuận (GTN, GRN…), đảm bảo chúng được thanh toán đúng tiến độ
  • Giám sát hoạt động của nhà cung cấp, cảnh báo cho bộ phận MD và quản lý nếu có bất kỳ hoạt đông bất thường

3. Nội quy, Quy định và các nhiệm vụ khác

  • Tuân thủ mọi quy trình làm việc, chính sách, nội quy và quy định của công ty.
  • Các nhiệm vụ hoặc trách nhiệm khác theo sự phân công của Leader hoặc Manager.

YÊU CẦU CÔNG VIỆC

  • Tốt nghiệp trung học phổ thông trở lên
  • Ưu tiên 01 năm kinh nghiệm Admin hoặc MMD.
  • Kỹ năng giao tiếp tốt.
  • Thái độ làm việc tốt.
  • Thành thạo máy tính/ tin học
  • Có khả năng làm việc theo ca  và ca đêm và làm việc được chủ nhật, ngày lễ, tết
  • Kỹ năng làm việc nhóm tốt.
  • Kỹ năng quản lý thời gian và giải quyết vấn đề tốt.

Vui lòng gửi CV tới Ms Hoa: hoa.nguyenthanh@aeon.com.vn

ĐT: (024) 6277 8333 Số nội bộ: 771

Địa điểm làm việc:  Nhà máy sản xuất Kowa -Lô số D-2, Khu công nghiệp Thăng Long Vĩnh Phúc, Xã Thiện Kế, Huyện Bình Xuyên, Tỉnh Vĩnh Phúc, Việt Nam

 

[HCM] Facility Management Officer – Nhân viên quản lý tài sản văn phòng

  • Primary Objective:
    An Facility Officer is responsible for conducting quality assessments, scheduling repairs, and developing preventative maintenance procedures to facilitate effective operations GMS machine and shopping Mall.

  • Roles and responsibilities:
    Facility management:
    – Manage laptop of HQ employees:
    – Daily check meeting/ conference room, tools to ensure that all are working properly and repair where faulty.
    – Checking and working closer with supplier to keep HQ office/toilet in a neat and tidy state,
    – Carry out the proactive maintenance office service include but not limited to air conditioning, smoke detection, security detection, office interior, office exterior, carpeting, furniture fabric and furnishings,.
    – Continuous improvement of Facility team by making suggestion for improvement to process.
    – Cooperate with related department/ store to collect information and follow the countermeasure result related to facilities central services such as: security, clean, operation system, waste disposal.
    – Engage with HQ employees to arrange and keep back yard meet 5S standard and fire – fighting regulation.

    Office purchasing management:
    – Receive and solve any issues regarding to the quality of HQ office materials and equipment.
    – Look for new suppliers to expand the supplier zone, localize & secure the source of supplies.
    – Propose to sign principle contract with reputable suppliers to facilitate order and payment process.

    Others
    – In charge of managing office’s projectors and equipment to ensure they are in good conditions and available to users.
    – Other tasks or responsibilities as assigned by Facility Manager 

  • Qualification and Job Requirements:
    University degree
  • Preferred skills
    Good command of spoken and written English
    Computer literate: Word, Excel, PowerPoint, Outlook and Internet
    Good problem solving skills.
    Detail oriented and be able to handle multi-tasks.
    Good organizing and time-management skills.
    Strong communication skill (both verbal & written).

  • Contact email: ngocthu.le@aeon.com.vn

 

 

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