[AEON MAXVALU] RECRUITMENT OFFICER (NHÂN VIÊN TUYỂN DỤNG)

Job Description

1. Recruitment

• Implement recruitment process: phone screening, interview, reference check, offer…
• Share situation of lacking position in all stores with Operation Team and propose necessary employees in each store to HR Executive
• Manage existing candidate database to exploit for future positions
• Maintain a good relationship with candidates for future and/ or unexpected hiring needs
• Create strong network with company, vocational centers and universities, in social channels to maximize the chances
• Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents
• Manage applicant information in recruitment database in proper manner
• Conduct exit interview and analyse the reasons of resignation
• Prepare recruitment reports weekly/ monthly
• Assist recruiters in posting job ads on career pages and processing received resumes
• Input CVs data in CV bank
• Provide admin support in the interview day: Greeting and assisting interviewees onsite, set up interview room, interview assessments, tablets (if any)
• Assist successful candidates with the onboarding process, including prepare facilities, welcome kit; collect document, print employee card, upload data to canteen system for all newcomers

2. General

• Update employee personal records and documentation, manage profile of employees, maintain employee’s records in personnel file
• Manage and store paperwork for HR policies, procedures…
• In charge of booking and manage room for meeting, interview…
• Arrange travel accommodations and process expense forms
• Manage stationery, prepare necessary logistics and facilities for HR’s projects
• Organize Briefing Session on Performance Management Process in preparation for 3 phases: Setting Goals, Mid-year review, Year-end review for all G2+ at all work locations efficiently
• Support all gather performance evaluation document & analyse its result
• Support to proceed data analysis for productivity improvement
• Process Employee Engagement survey & coordinate with other Departments for action plan
• Support with the proposal of various change management strategies and intervention to improve employee satisfaction.
• Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
• Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
• Planning & organize Company events (Best Employee, Best Practice, Long Service, Teambuilding, Health check…)
• Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
• Scan, photo, stamp documentation as required
• Follow up document signing
• Register PIT dependant for employee.
• Check PIT code for all employees.
• Coordinate with HR HQ to get consult all staff issue (if any)

3. Rules and regulations

• Follow all working procedures, the company’s policies, rules and regulations.
• Check, monitor, remind and guide subordinates to follow the rules and regulations.
• Participate in disciplinary action and report

4. Other duties

Other tasks or responsibilities as assigned by Recruitment Executive or HR Deputy Manager – SMPT

Qualifications & Job Requirements

• University degree. Prefer candidates with major in Human Resources Management
  
• Fresh graduate or 1 ~ 3 years of direct recruiting experience
• Knowledge of HR related regulations and laws of Vietnam
• Good command in using MS. Office software
• Good command of English, both verbal and written.
• Good interpersonal & teamwork skills
• Self-motivated, highly committed, hard-working and responsible to work under pressure

Other information

Work location: 27 Cổ Linh, Long Biên, Hà Nội (Aeon Long Biên) (temporary) (long-term working location will be allocated asap)

Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month

Contact information: Ms. Minh Anh (Email: anh.duong@aeon.com.vn)