[HA DONG] HR Officer

KEY RESPONSIBILITIES

Perform daily administrative tasks for Store’s smooth HR operations in term of training, recruitment, HR management & reports

1. Recruitment activity

• Coordinate with Hiring Managers to understand the scope, responsibilities, and requirements of positions to be filled.
• Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
• Implement recruiting process: phone screening, interviews, reference check, offer, etc.
• Follow up with filled vacancies to ensure that selected candidates meet company’s needs, and resolve issues with Hiring Manager on staffing actions.
• Manage existing candidate database to exploit for future positions.
• Maintain good relationship with candidates for future and/or unexpected hiring needs
• Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
• Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
• Manage applicant information in recruitment database in proper manners.
• Stay up-to-date with industry trends
• Conduct exit interview and analyze reasons of resignation.
• Prepare recruitment reports weekly/ monthly

2. Training activities

• Be in charge of new staff orientation program.
• Train promoters on Store rules.
• Receive training request from Line Manager(s) and work with them to develop materials for training.
• Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.

3. Employee Relation & Performance

• Participate in Branding activities through social media channels.
• Coordinate with universities, events in relation to targeted hires.
• Support Management Trainee program to attract the most potential candidates.

4. HR management & Reports

• Ensure General Staff’s attendance and attire.
• Identify potential staff for succession planning purposes.
• Check information and provide reports when necessary.
• Manage all store staff’s & Promoters’ job information.
• Take photos for new staff (including Promoters) and proceed employees’ magnet card printing.
• Collect new staff’s information and process hiring steps on the system.

5. Rules and Regulations

• Follow all working procedures, company’s policies, rules and regulations.
• Check, monitor, remind and guide General staff to follow the rules and regulations.

6. Other duties

• Support other departments as necessary.
• Other tasks or responsibilities as assigned by Division Leader & Store Manager

JOB REQUIREMENTS

1. Qualifications & Experience

• University/ College degree
• 1 ~ 3 years of direct recruiting experience

2. Knowledge, Skills & Behaviors

• Be able to work at shift & on public holidays.
• Computer literate (Word, Excel, Power point).
• Good communication and problem-solving skill.
• Customer-focused mindset
• Self-disciplined with ability to work independently.
• Good command of English (verbal and written) is a plus

Working location: Duong Noi, Ha Dong, Hanoi