Career Tag: HR

[HANOI OFFICE] C&B EXECUTIVE

A. Scope of the role

1. Payroll management

– Process employee data (new hires, changes, additional earnings…) on system.
– Process employee Time & Attendance data from the system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on system, review them for accuracy, and verify attendance and hours worked.
– Consult employees or management level to correct attendance record errors on system if any.
– Process payroll (calculate, reconcile, prepare for bank transfer, distribute payslip) timely, accurately, and compliantly.
– Answer payroll questions from employees and produce payroll reports when requested by direct supervisor or HR Manager.


2. PIT & Dependant Registration

– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employees.
– Complete monthly PIT declaration report to Tax Dept.
– Perform PIT finalization on yearly basis for all Hanoi office staff.


3. Social Insurance

– Register social, health and unemployment insurance contribution for new employees.
– Make the report to Social Insurance Agency every month as per mandatory requirements.
– Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees.
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.


4. Labor book & report

– Make periodical report to Department of Labor, Invalids and Social Affairs as per mandatory requirements.
– Preparing periodical labor reports to be sent to Department of Labor, Invalids and Social Affairs.


5. Labor contract

– Make labor contract for new staff.
– Make annex to labor contract, contract renewal.
– Ensure labor contract, renewal contract and annex to labour contract are given to employees on time.


6. Employee’s profile management

– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.


7. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.


8. Prepare new store

– Cooperate with government Department to register SHUI, PIT invoice, fire fighting training and certificate.
– Prepare documents for new store (fill data to system, excel file, filling document, prepare offer letter, labor contract…)
-Cooperate with hospital to register health check for all staff of new store, FSH certificate for foodline staff
-Training C&B to new HR store and Sap system for all G2 up of new store


9. Other duties

Other tasks or responsibilities as assigned by HR Manager.

B. Job requirements

1. Qualifications & Experience:
– University degree.
– Minimum 3-year experience in C&B field for company with at least 500 employees.

2. Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

In order to apply, please send your English CV to email: doan.pham@aeon.com.vn

For more information, please contact us: 024 6277 8333 (Ext 765) – Ms Doan (HR Dept)

[HA DONG] HR OFFICER (C&B)

A. ROLES & RESPONSIBILITIES

1. Payroll Management
– Process, fix shift plan error and check attendance data to summarize Roster of Fulltime and Part-time from SAP system.
– Check Annual leave, Day off in lieu, Overtime data of Fulltime and Part-time store
– Process Payroll Part-time store.
2. PIT & Social insurance
– Register PIT code and PIT dependant for employees.
– Check PIT code for all employees.
– Process claims for social insurance benefits of employees.
– Complete the transfer procedure of SI Book for resigned staffs and HI cards for new staffs

3. Labor Contract
– Make and check labor contract for new staff
– Make annex to labor contract, contract renewal, termination decision
– Ensure labor contract and annex to labour contract are given to employees on time.


4.  Employee’s profile management
– Set up records and update personnel file for new employees.
– Manage profile of employees

5. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

6 . Other tasks
– Respond employee’s questionnaire related to HR issues.
– Make monthly HR-related report
– Support PIC C&B in charge and other functions of HR departments as necessary
– Other tasks or responsibilities as assigned by HR Division Leader and Store Manager

B. Qualification and Job Requirements:

1. University/College degree.     

2. Minimum 01 year of related experience in HR (C&B is a plus)

Preferred skills

1.Computer literate (Word, Excel, PowerPoint)  

2.Good communication and problem-solving skill 

3.Customer focused      

4.Self-disciplined with ability to work independently 

5.Good command of English (verbal and written) is a plus

6.Be able to work at shift & on Public holidays   

7.Have ability to relocate to other Stores as per Company’s assignment is a plus

To apply, please send your CV to email: doan.pham@aeon.com.vn/024 6277 8333 (765)

[THE NINE] SUPPORTING GROUP LEADER

Working location: No 9, Pham Van Dong street, Cau Giay district, Hanoi.

Key Activities:

  1. Manpower management
  2. Cash management
  3. Equipment management

Roles and responsibilities:

  1. Manpower management
  • Understand the regulations applicable to the staff and staff regarding uniforms, manners, and working shifts
  • Understand SAP system management work shifts: target shift plan, fix SAP errors
  • Ensure a reasonable arrangement of shifts for opening, closing store, balancing
  • Monitor staff’s attendance and attire
  • Responsible for staff’s performance
  • Investigate and handle break of discipline
  • Regularly motivate subordinates in daily work
  • Identify potential staff for succession planning purposes.
  • Build and promote teamwork spirit.

2. Cost and equipment management

  • Manage material, equipment cost
  • Find the cause if there is a cost related problem. Use reasonable costs
  • Provide material, equipment for Store
  • Manage third party: cleaning, security,…
  • Ensure safe facilities for customers and employees

3. Cash management

  • Manage cash, sold tape, voucher, invoice, bill
  • Check sales, shortage money, payment, invoice, bill
  • Do report as the accounting rule

4. Other tasks

  • Opening & closing Store.
  • Other tasks or responsibilities as assigned by Supporting Leader

Qualification and Job Requirements

  1. College degree (Accounting)
  2. Over 1 years related experience in related to Accounting manegement.
  3. Be able to work well under high presure
  4. Good communication skill
  5. Abilities to use Computer, Office programs and Database
  6. Detail oriented and be able to handle multi-tasks
  7. Good command of English is a plus

Preferred skills

  1. Teamwork skill
  2. Communication skill
  3. Leadership skill
  4. Problem solving skill

To apply, please send your CV (Eng) to email: tuyendung.hn@aeon.com.vn / 024 6277 8333 (Ext: 763/765)

[HA DONG] HR DIVISION LEADER

Key responsibilities:

Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipling, employee relation and performance management, Rules and Regulations

 

  1. Recruitment activity

Develop and Execute Recruiting Process and Plans

  • Ensure all vacancies are filled with the suitable candidates within the targeted time.
  • Act as a member of recruitment interview panel.
  • Obtain and assess reference checks of the candidates.
  • Maintain recruitment database of qualified or potential candidates for current and future needs.
  • Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
  • Develop and improve the recruitment processes to be more innovative and cost effective.
  • Advise hiring managers on recruitment matters.
  • Control recruitment expenses within the budget.
  • Conduct exit interview and analyze the reasons of resignation.
  • Plan, prepare and hold job fair to attract candidates.
  • Participate in Branding activities.

Coordinate and Implement University/College/Vocational School for Recruiting Initiatives

  • – Coordinate with universities, events in relation to targeted hires.
  • – Running Management Trainee program to attract the most potential candidates.

 

  1. HR management & Reports
  • Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
  • Identify and reduce unnecessary tasks to increase staff productivity.
  • Regularly train and motivate subordinates in daily works.
  • Identify potential staff for succession planning purposes.
  • Build and promote teamwork spirit.
  • Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work…
  • Manage all information of employees, make sure employees’ data correctly.
  • Check information and provide report when necessary.
  • Be in charge of headcount and turnover rate report
  • Employees weekly report
  • Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

 

  1. Employee Relation & Performance
  • Manage, co-operate, support discipling process
  • Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
  • Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  • Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
  • Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  • Support all gather performance evaluation document & analyses its result
  • Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
  • Planning & organize Company event (Best Employee, Best Practice, Long Service…)
  • Support Employee Engagement survey & co-ordinate with other Department for action plan

 

  1. Rules and Regulations
  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
  • Advise Line Managers some work relating to HR’s issue
  • Update HR related regulations and laws of Vietnam.

 

  1. Other duties
  • Support other departments as necessary.
  • Raise all issues that store having and propose solution for improvement
  • Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

 

Job Requirements:

  • University/ College degree
  • Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
  • 01 year at supervisor role is a plus.
  • Be able to work at shift & on public holidays.
  • Good knowledge of HR related regulations and laws of Vietnam.
  • Excellent knowledge of sourcing and recruitment techniques including social media.
  • Good communication in English
  • Computer literate (Word, Excel, Power point).
  • Good communication and problem-solving skill and leader skill
  • Strong verbal and creative written communication skills
  • Self-disciplined with ability to work independently.
  • Good command of English (verbal and written) is plus.
  • Customer focused.

Please send your updated CV to: Ms. Doan – doan.pham@aeon.com.vn. 

Employer Branding Executive (Chuyên viên Thương hiệu nhà tuyển dụng)

Primary Objective:

An Employer Branding Executive is responsible for planning, executing and optimizing employer branding activities based on company’s strategies to make Employer Branding shine & attract potential candidates

Main Duties:

♦Employer Branding Process and Plans:
– Be in charge Employer Branding activities of Aeon VN to attract and approach potential candidates effectively and
– Plan, execute and optimize employer branding activities based on company’s strategies, initiatives and campaigns on both online and offline channels
– Plan and manage the budget for employer branding activities
– Coordinate to internal and external customers to facilitate the smooth execution of employer branding events
– Make reports to measure and optimize all activities based on collated data
– Partner with Recruitment, HR, AEON Academy, Marketing team, CCSR on digital, social, video, events and media initiatives

♦Manage Employer Branding activities on Online Channel:
– Build/Manage channels of Employer Brand/Sourcing such as: Recruitment Websites, Facebook Career Pages, LinkedIn Career, External Job Sites, etc.
– Identify and recommend tools and programs for building employer brand in the external market, including social media and digital channels

♦Manage Employer Branding activities on Offline Channel:
– Identify and build on potential partnership opportunities to enhance our employer brand and relationships with external partners such as associations and communities to establish a talent network and talent community and maintain strong relationships with potential candidates.
– Coordinate and Implement University/College/Vocational Training School Recruiting Initiatives, Job Fairs, Store Tour, Events, AEON Future Leaders, etc.
– Contact and support the signing of MOU with partnership universities/ colleges/ vocational schools

Location working: AEON Head Quater: 30 Tan Thang road, Son Ky ward, Tan Phu district, HCMC.

Apply: send CV via luan.lai@aeon.com.vn or contact: 0763 219411 (Mr.Luân ZALO/SMS)

[VP Hà Nội] Performance Management Executive (Chuyên viên Quản trị năng lực)

Primary Objective:

Manages and coordinates organization-wide efforts to ensure that performance management process is implemented effectively. Participates in organizational strategic planning to enhance workforce capabilities in short and long term.

Main Duties

♦Performance Management:
– Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting
Goals, mid-year review, year-end review for all G2+ at all work locations.
– Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
– Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
– Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
– Support all gather performance evaluation document & analyses its result
– Support to process data analysis for productivity improvement

♦Succession Planning:
– In charge of following tasks:
+ Identify core competencies and technical competency requirements for each position.
+ Identify talent with critical competencies from multiple job grades.
+ Assess competency and skill levels of current workforce.

♦Employee Relation & Employee Engagement:
– Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
– Co-ordinate with Admin to propose facilities to improve working environment
– Support for enhance Internal Communication, Newsletter
– Planning & organize Company event (Best Employee, Best Practice, Long Service…)
– Process Employee Engagement survey & co-ordinate with other Department for action plan
– Support with the proposal of various change management strategies and intervention to improve employee satisfaction.

Rules and Regulations:

– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

Qualification and Job Requirements:

  • Bachelors’ University degree in Human Resources or business-related field.
  • Have related experience/understanding of performance management process, employee relation…
  • Minimum 3 year experience in the related field.
  • Knowledges about Labor law and labor market trend in Vietnam
  • Good interpersonal skills to work collaboratively with leadership throughout the organization
  • Strong verbal and written communication skills.
  • Ability to work independently as well as work in a team.
  • Good Excel and PowerPoint skills.
  • Good in English (both verbal & written), especially translating skills.
  • Good communication, problem solving & presentation skill

Location working:Hanoi office: 27 Co Linh, Long Bien, Hanoi

Apply: send CV via doan.pham@aeon.com.vn/02462778333 (259)

 

[AEON Binh Tan] HR Division Leader

Key responsibilities:

Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipling, employee relation and performance management, Rules and Regulations

 

  1. Recruitment activity

Develop and Execute Recruiting Process and Plans

  • Ensure all vacancies are filled with the suitable candidates within the targeted time.
  • Act as a member of recruitment interview panel.
  • Obtain and assess reference checks of the candidates.
  • Maintain recruitment database of qualified or potential candidates for current and future needs.
  • Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
  • Develop and improve the recruitment processes to be more innovative and cost effective.
  • Advise hiring managers on recruitment matters.
  • Control recruitment expenses within the budget.
  • Conduct exit interview and analyze the reasons of resignation.
  • Plan, prepare and hold job fair to attract candidates.
  • Participate in Branding activities.

Coordinate and Implement University/College/Vocational School for Recruiting Initiatives

  • – Coordinate with universities, events in relation to targeted hires.
  • – Running Management Trainee program to attract the most potential candidates.

 

  1. HR management & Reports
  • Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
  • Identify and reduce unnecessary tasks to increase staff productivity.
  • Regularly train and motivate subordinates in daily works.
  • Identify potential staff for succession planning purposes.
  • Build and promote teamwork spirit.
  • Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work…
  • Manage all information of employees, make sure employees’ data correctly.
  • Check information and provide report when necessary.
  • Be in charge of headcount and turnover rate report
  • Employees weekly report
  • Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

 

  1. Employee Relation & Performance
  • Manage, co-operate, support discipling process
  • Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
  • Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  • Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
  • Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  • Support all gather performance evaluation document & analyses its result
  • Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
  • Planning & organize Company event (Best Employee, Best Practice, Long Service…)
  • Support Employee Engagement survey & co-ordinate with other Department for action plan

 

  1. Rules and Regulations
  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
  • Advise Line Managers some work relating to HR’s issue
  • Update HR related regulations and laws of Vietnam.

 

  1. Other duties
  • Support other departments as necessary.
  • Raise all issues that store having and propose solution for improvement
  • Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

 

Job Requirements:

  • University/ College degree
  • Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
  • 01 year at supervisor role is a plus.
  • Be able to work at shift & on public holidays.
  • Good knowledge of HR related regulations and laws of Vietnam.
  • Excellent knowledge of sourcing and recruitment techniques including social media.
  • Good communication in English
  • Computer literate (Word, Excel, Power point).
  • Good communication and problem-solving skill and leader skill
  • Strong verbal and creative written communication skills
  • Self-disciplined with ability to work independently.
  • Good command of English (verbal and written) is plus.
  • Customer focused.

Please send your updated CV to: Ms. Hen  – hen.cao@aeon.com.vn. 

[HANOI OFFICE] Manpower Planning Officer (Nhân viên Tuyển dụng)

Job Description

1. Recruitment

  • Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled
  • Implement recruiting process: phone screening, interviews, reference check, offer…
  • Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions
  • Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents
  • Manage applicant information in recruitment database in proper manner
  • Prepare recruitment reports weekly/ monthly

2. Reporting System Management & Improvement

  • Designs and maintains the HR Data and ensures that just one source of master data exists
  • Supports Managers by designing customized reports providing source data
  • Document processes, identifying HR concerns, and compiling data analysis reports
  • Coordinate training and technical support as schedule
  • Work with supplier, IT dept & related department to setup, maintain & fix system

3. Employer Branding Support

  • Participate in Branding activities through social media channels
  • Coordinate with universities, events in relation to targeted hires
  • Support Recruitment programs to attract the most potential candidates

Job Requirement

Qualifications & Experience:

  • University degree. Prefer candidates with major in Human Resources Management
  • Fresh graduate or 1 ~ 3 years of direct recruiting experience

Knowledge, Skills & Behaviors:

  • Knowledge of HR related regulations and laws of Vietnam
  • Good command in using MS. Office software, team work skill
  • Self-motivated, highly committed, hard-working and responsible to work under pressure
  • Be able to use English for work

Other information

Work location: 27 Cổ Linh, Long Biên, Hà Nội (Aeon Long Biên)

Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month

Contact information: Ms. Minh Anh (Email: anh.duong@aeon.com.vn)

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