Career Tag: HR

[AEON Binh Tan] HR OFFICER – RECRUITMENT

Roles and responsibilities:

  1. Recruitment activity
    – Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.
    – Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
    – Implement recruiting process: phone screening, interviews, reference check, offer…
    – Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions.
    – Manage existing candidate database to exploit for future positions.
    – Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
    – Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
    – Manage applicant information in recruitment database in proper manner.
    – Conduct exit interview and analyze the reasons of resignation.
    – Prepare recruitment reports weekly/ month.
  2. Training activities
    – Train orientation program for new staffs and promoters.
    – Receive training request from Line Manager(s) and work with them to develop materials for training.
    – Prepare logistics for training & conduct training.
  3. Employee Relation & Performance
    – Participate in Branding activities through social media channels.
    – Coordinate with universities, events in relation to targeted hires.
  4. HR management & Reports
    – Ensure General Staff’s attendance and attire.
    – Identify potential staff for succession planning purposes.
    – Check information and provide report when necessary.
    – Manage all store staff & Promoters personal and job information.
    – Collect new staff’s information and process hiring step on the system.
  5. Rules and Regulations
    – Follow all working procedures, the company’s policies, rules and regulations.
    – Check, monitor, remind and guide General staff to follow the rules and regulation
  6. Other duties
    – Support other departments as necessary.
    – Other tasks or responsibilities as assigned by  Manager.

Qualification and Job Requirements:

  1. University/ College degree.
  2. 1 ~ 3 years of direct recruiting experience.
  3. Be able to work at shift & on Public holidays.

Preferred skills:

  1. Computer literate (Word, Excel, Power point).
  2. Good communication and problem solving skill.
  3. Customer focused.
  4. Self-disciplined with ability to work independently.
  5. Good command of English (verbal and written) is a plus.

[AEON MAXVALU] HR DEPUTY MANAGER (PHÓ PHÒNG NHÂN SỰ)

Job Description

1. Organizational Matters

  • Develop and formulate standard organization structure for stores operations and Head office.
  • Monitor and maintain total project organization chart.

2. Manpower Planning & Succession Planning & Recruitment Activites

  • Suggest to executive schedule for recruitment and Training
  • Analyze and formulate manpower plans based on the company’s requirements.
  • Plan and execute the succession planning through transfer and job redesign, promotion.
  • Maintain and update total Company staff profile by grade, career history, awards, position, department and others for manpower planning purposes.
  • Review, study and identity the right number of manpower at store.
  • Be a member of Recruitment Interview Panel of manager and above level.
  • Ensure all vacancies are filled with the suitable candidates within the targeted time.
  • Advise hiring managers on recruitment matters.
  • Control recruitment expenses within the budget.
  • Participate in Branding activities.
  • Coordinate and Implement University/College/Vocational School for Recruiting Initiatives

3. Develop & Implement Learning

  • Work closely with Academy manager to develop & implement learning Strategies & program for SMPT
  • In charge of building & maintaining SMPT training & recruitment center.
  • Foster organizational development through learning & development solutions
  • Develop and/or deliver internal and external training program
  • Review training needs analysis and roll out appropriate training programs
  • Work with related department to conduct internal training courses to meet the training needs of the organization
  • Design and implement evaluation methods to measure the effectiveness of training programs, improve efficiency and making adjustment if necessary
  • Monitor training content to ensure most updated knowledge, applying best practices in learning and development
  • Monitor instructional design process to ensure maximum impact of training activities

4. Rules and Regulations

  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide SMPT staff to follow the rules and regulations.
  • Advise Line Managers some work relating to HR’s issue
  • Update HR related regulations and laws of Vietnam.

5. Others

New Store Opening:
+ To propose MBP for new store.
+ To plan, organize and monitor recruitment exercise for new store. To review the new store recruitment expenses.
Other tasks or responsibilities as assigned by HR Manager/ SMPT project leader

Qualifications & Job Requirements

  • University degree
  • At least 05-year experience in HR field (in retail market is a plus).
  • Ability to work to tight deadlines.
  • Knowledge of HR related regulations and laws of Vietnam
  • Good communication, problem solving & presentation skill.
  • Good management, planning and analyzing ability.
  • Ability to maintain the highest degree on confidentiality and professional discretion.
  • Good verbal and written English skills.
  • Proficiency in computer skills (MS Office).

Other information

Work location: 27 Cổ Linh, Long Biên, Hà Nội (Aeon Long Biên) (temporary) (long-term working location will be allocated asap)

Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month

Contact information: Ms. Huyền (Email: huyen.nguyen@aeon.com.vn)

[AEON MAXVALU] RECRUITMENT EXECUTIVE (CHUYÊN VIÊN TUYỂN DỤNG)

Job Description

1. Develop and Execute Recruiting Process and Plans

  • Ensure all vacancies are filled with the suitable candidates within the targeted time.
  • Act as a member of recruitment interview panel.
  • Obtain and assess reference checks of the candidates.
  • Maintain recruitment database of qualified or potential candidates for current and future needs.
  • Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
  • Develop and improve the recruitment processes to be more innovative and cost effective.
  • Advise hiring managers on recruitment matters.
  • Control recruitment expenses within the budget.
  • Conduct exit interview and analyse the reasons of resignation.
  • Plan, prepare and hold job fair to attract candidates.
  • Participate in Branding activities.

2. Manage employment agreement and manage cadidate of leaders for MaxValu

  • Manage employment agreemen in Training & Recruitment center.
  • Running Management Trainee program to attract the most potential candidates.
  • Propose candidate of new leader to Operation leader

3. Rules and Regulations

  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide subordinates to follow the rules and regulations.

4. Other duties

Other tasks or responsibilities as assigned by HR Deputy Manager – SMPT

Qualifications & Job Requirements

  • University degree
  • Minimum 03 years of talent acquisition and direct recruiting experience
  • Knowledge of HR related regulations and laws of Vietnam
  • Excellent knowledge of sourcing and recruitment techniques including social media.
  • Effectively manage multiple searches for candidates in different fields.
  • Strong verbal and creative written communication skills.
  • Good command of English, both verbal and written.
  • Office Computing literate.

Other information

Work location: 27 Cổ Linh, Long Biên, Hà Nội (Aeon Long Biên) (temporary) (long-term working location will be allocated asap)

Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month

Contact information: Ms. Minh Anh (Email: anh.duong@aeon.com.vn)

[AEON MAXVALU] RECRUITMENT OFFICER (NHÂN VIÊN TUYỂN DỤNG)

Job Description

1. Recruitment

  • Implement recruitment process: phone screening, interview, reference check, offer…
  • Share situation of lacking position in all stores with Operation Team and propose necessary employees in each store to HR Executive
  • Manage existing candidate database to exploit for future positions
  • Maintain a good relationship with candidates for future and/ or unexpected hiring needs
  • Create strong network with company, vocational centers and universities, in social channels to maximize the chances
  • Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents
  • Manage applicant information in recruitment database in proper manner
  • Conduct exit interview and analyse the reasons of resignation
  • Prepare recruitment reports weekly/ monthly
  • Assist recruiters in posting job ads on career pages and processing received resumes
  • Input CVs data in CV bank
  • Provide admin support in the interview day: Greeting and assisting interviewees onsite, set up interview room, interview assessments, tablets (if any)
  • Assist successful candidates with the onboarding process, including prepare facilities, welcome kit; collect document, print employee card, upload data to canteen system for all newcomers

2. General

  • Update employee personal records and documentation, manage profile of employees, maintain employee’s records in personnel file
  • Manage and store paperwork for HR policies, procedures…
  • In charge of booking and manage room for meeting, interview…
  • Arrange travel accommodations and process expense forms
  • Manage stationery, prepare necessary logistics and facilities for HR’s projects
  • Organize Briefing Session on Performance Management Process in preparation for 3 phases: Setting Goals, Mid-year review, Year-end review for all G2+ at all work locations efficiently
  • Support all gather performance evaluation document & analyse its result
  • Support to proceed data analysis for productivity improvement
  • Process Employee Engagement survey & coordinate with other Departments for action plan
  • Support with the proposal of various change management strategies and intervention to improve employee satisfaction.
  • Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  • Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  • Planning & organize Company events (Best Employee, Best Practice, Long Service, Teambuilding, Health check…)
  • Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
  • Scan, photo, stamp documentation as required
  • Follow up document signing
  • Register PIT dependant for employee.
  • Check PIT code for all employees.
  • Coordinate with HR HQ to get consult all staff issue (if any)

3. Rules and regulations

  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide subordinates to follow the rules and regulations.
  • Participate in disciplinary action and report

4. Other duties

Other tasks or responsibilities as assigned by Recruitment Executive or HR Deputy Manager – SMPT

Qualifications & Job Requirements

  • University degree. Prefer candidates with major in Human Resources Management
  • Fresh graduate or 1 ~ 3 years of direct recruiting experience
  • Knowledge of HR related regulations and laws of Vietnam
  • Good command in using MS. Office software
  • Good command of English, both verbal and written.
  • Good interpersonal & teamwork skills
  • Self-motivated, highly committed, hard-working and responsible to work under pressure

Other information

Work location: 27 Cổ Linh, Long Biên, Hà Nội (Aeon Long Biên) (temporary) (long-term working location will be allocated asap)

Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month

Contact information: Ms. Minh Anh (Email: anh.duong@aeon.com.vn)

[HCM] Performance Management Officer

Mô tả công việc

Hỗ trợ (30%)

  • Hỗ trợ giải thích cho nhân viên và tổ chức buổi Briefing về Quy trình quản lý hiệu suất
  • Hỗ trợ kiểm tra tất cả MBO đã đệ trình để đảm bảo tuân thủ
  • Hỗ trợ phân tích dữ liệu để cải thiện năng suất Quan hệ nhân viên & Gắn kết nhân viên
  • Hỗ trợ công tác chuẩn bị tổ chức Event của Công ty

Hành chính (20%)

  • Quản lý văn phòng phẩm và đồng phục của team phụ trách
  • Các công việc hành chính khác

Truyền thông nội bộ (30%)

  • Lên kế hoạch, sáng tạo, viết nội dung và thiết kế hình ảnh hoặc làm video clip để nhân viên thông báo/truyền thông về Quy định/thông tin của Công ty
  • Tìm kiếm và viết bài về chủ đề Chicken Soul
  • Hỗ trợ hậu cần và chuẩn bị cho sự kiện nội bộ

Các công việc khác do quản lý yêu cầu (10%)

Yêu cầu ứng viên

  • Tốt nghiệp đại học
  • Chấp nhận sinh viên đã tốt nghiệp
  • Ưu tiên có kinh nghiệm  trong ngành Nhân sự hoặc vị trí tương đương
  • Đọc và viết tiếng Anh khá
  • Biết sử dụng Canva
  • Chủ động, chịu khó, hòa đồng
  • Word và Excel khá

Cách ứng tuyển: Bạn vui lòng điền thông tin vào link này nhé https://airtable.com/shrswshLIMI6gLTu4 hoặc ứng tuyển qua email maiphuong.nguyen@aeon.com.vn với tiêu đề “PM – Họ và tên”

[LONG BIEN] HR OFFICER (PERFORMANCE & TRAINING)

A. Primary Objective:

Perform daily administrative tasks for Store’s smooth HR operations in term of training, Performance Management (PM) & Reports

B. Roles and responsibilities:

1.Performance activity

  • Organizing Briefing Session on Performance Management Process in preparation for 03 phases: Setting Goals, mid-year review, year-end review for all employees at GMS
  • Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  • Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  • Support all gather performance evaluation document & analyses its result

2. Employee Relation & Employee Engagement

  • Work with Admin Dept. organizing Company events (Best Employee, Best Practice, Long Service, Teambuilding, …)
  • Process Employee Engagement survey.
  • Propose benefits & organize events and activities to connect employees
  • Communication from information, policies, decisions from PM Head Quarter
  • Identify potential staff for succession planning purposes.

3. Rules and Regulations & training activities

  • Participate in disciplinary action and report
  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide employees to follow the discipline rules and regulations.
  • Train new staff orientation program
  • Train MBO content/ SAP SF for Store employees
  • Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.
    Train promoters on Store rules.
  • Receive training request from Line Manager(s) and work with them to develop materials for training.

4. Other duties

  • Provide report when necessary
  • Recruitment activities assigned by Division Leader
  • Support other departments as necessary.
  • Other tasks or responsibilities as assigned by Division Leader, HR Manager, Store Manager

C.Qualification and Job Requirements:

  • Bachelors’ University degree in Human Resources or business-related field
  • 1-3 year related experience in HR
  • Good communication and problem solving skill
  • Customer focused
  • Self-disciplined with ability to work independently
  • Be able to work at shift & on Public holidays
  • Have ability to relocate to other Stores as per Company’s assignment is a plus
  • Good command of English (verbal and written) is a plus

Please send your updated CV to: Ms.Van: van.le@aeon.com.vn

Tel (84-24) 6277 8333 (ext: 761)

[AEON HAI PHONG] HR OFFICER (C&B)

I. JOB DESCRIPTION
1. Payroll Management
– Process, fix shiftplan error and check attendance data to summarize Roster of Fulltime and Parttime from SAP system.
– Check Annual leave, Day off in lieu, Overtime data of Fulltime and Parttime store.
– Maintain Process Payroll Parttime store.
2. PIT & Social insurance
– Register PIT code and PIT dependant for employees.
– Check PIT code for all employees.
– Process claims for social insurance benefits of employees.
– Complete the transfering procedure of SI Book for resigned staffs and HI cards for new staffs.
3. Labor Contract
– Make and check labor contract for new staff
– Make annex to labor contract, contract renewal, termination decision
– Ensure labor contract and annex to labor contract are given to employees on time.
4. Employee’s profile management
– Set up records and update personnel file for new employees.
– Manage profile of employees
5. Rules and Regulations & Other tasks
– Follow all working procedures, the company’s policies, rules and regulations.
– Other tasks or responsibilities as assigned by HR Division Leader and Store Manager

II. JOB REQUIREMENTS
– University/ College degree
– Minimum 01 year of related experience in HR (C&B is a plus)
– Good knowledge of HR related regulations and laws of Vietnam.
– Good communication and problem-solving skill
– Self-disciplined with ability to work independently
– Good command of English (verbal and written) is a plus
– Computer literate (Word, Excel, Powerpoint)
– Be able to work at shift & on Public holidays
– Have ability to relocate to other Stores as per Company’s assignment is a plus

III. BENEFIT
– Salary negotiation
– 13th salary bonus
– MBO bonus
– Monthly sales incentive
– Allowance: Gasoline/Attendance/Meal at Canteen
– Training programs
– Health care 24/7 (After 1 year of working)
– Staff party/ Team Building/ Trade Union
– Others

IV. WORKING LOCATION
Aeon Hai Phong
10 Vo Nguyen Giap, Kenh Duong, Le Chan Dist, Hai Phong City

IV. CONTACT INFORMATION
Ms. Nguyễn Khánh Linh – HR Dept – Aeon Hải Phòng
Email: khanhlinh.nguyen@aeon.com.vn
Tel: 0225.6288.512 (Ext 610/611)

[HANOI OFFICE] C&B EXECUTIVE

A. Scope of the role

1. Payroll management

– Process employee data (new hires, changes, additional earnings…) on system.
– Process employee Time & Attendance data from the system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on system, review them for accuracy, and verify attendance and hours worked.
– Consult employees or management level to correct attendance record errors on system if any.
– Process payroll (calculate, reconcile, prepare for bank transfer, distribute payslip) timely, accurately, and compliantly.
– Answer payroll questions from employees and produce payroll reports when requested by direct supervisor or HR Manager.


2. PIT & Dependant Registration

– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employees.
– Complete monthly PIT declaration report to Tax Dept.
– Perform PIT finalization on yearly basis for all Hanoi office staff.


3. Social Insurance

– Register social, health and unemployment insurance contribution for new employees.
– Make the report to Social Insurance Agency every month as per mandatory requirements.
– Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees.
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.


4. Labor book & report

– Make periodical report to Department of Labor, Invalids and Social Affairs as per mandatory requirements.
– Preparing periodical labor reports to be sent to Department of Labor, Invalids and Social Affairs.


5. Labor contract

– Make labor contract for new staff.
– Make annex to labor contract, contract renewal.
– Ensure labor contract, renewal contract and annex to labour contract are given to employees on time.


6. Employee’s profile management

– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.


7. Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.


8. Prepare new store

– Cooperate with government Department to register SHUI, PIT invoice, fire fighting training and certificate.
– Prepare documents for new store (fill data to system, excel file, filling document, prepare offer letter, labor contract…)
-Cooperate with hospital to register health check for all staff of new store, FSH certificate for foodline staff
-Training C&B to new HR store and Sap system for all G2 up of new store


9. Other duties

Other tasks or responsibilities as assigned by HR Manager.

B. Job requirements

1. Qualifications & Experience:
– University degree.
– Minimum 3-year experience in C&B field for company with at least 500 employees.

2. Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

In order to apply, please send your English CV to email: doan.pham@aeon.com.vn

For more information, please contact us: 024 6277 8333 (Ext 765) – Ms Doan (HR Dept)

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