Career Tag: Nhân sự

Employer Branding Executive (Chuyên viên Thương hiệu nhà tuyển dụng)

Primary Objective:

An Employer Branding Executive is responsible for planning, executing and optimizing employer branding activities based on company’s strategies to make Employer Branding shine & attract potential candidates

Main Duties:

♦Employer Branding Process and Plans:
– Be in charge Employer Branding activities of Aeon VN to attract and approach potential candidates effectively and
– Plan, execute and optimize employer branding activities based on company’s strategies, initiatives and campaigns on both online and offline channels
– Plan and manage the budget for employer branding activities
– Coordinate to internal and external customers to facilitate the smooth execution of employer branding events
– Make reports to measure and optimize all activities based on collated data
– Partner with Recruitment, HR, AEON Academy, Marketing team, CCSR on digital, social, video, events and media initiatives

♦Manage Employer Branding activities on Online Channel:
– Build/Manage channels of Employer Brand/Sourcing such as: Recruitment Websites, Facebook Career Pages, LinkedIn Career, External Job Sites, etc.
– Identify and recommend tools and programs for building employer brand in the external market, including social media and digital channels

♦Manage Employer Branding activities on Offline Channel:
– Identify and build on potential partnership opportunities to enhance our employer brand and relationships with external partners such as associations and communities to establish a talent network and talent community and maintain strong relationships with potential candidates.
– Coordinate and Implement University/College/Vocational Training School Recruiting Initiatives, Job Fairs, Store Tour, Events, AEON Future Leaders, etc.
– Contact and support the signing of MOU with partnership universities/ colleges/ vocational schools

Location working: AEON Head Quater: 30 Tan Thang road, Son Ky ward, Tan Phu district, HCMC.

Apply: send CV via luan.lai@aeon.com.vn or contact: 0763 219411 (Mr.Luân ZALO/SMS)

[VP Hà Nội] Performance Management Executive (Chuyên viên Quản trị năng lực)

Primary Objective:

Manages and coordinates organization-wide efforts to ensure that performance management process is implemented effectively. Participates in organizational strategic planning to enhance workforce capabilities in short and long term.

Main Duties

♦Performance Management:
– Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting
Goals, mid-year review, year-end review for all G2+ at all work locations.
– Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
– Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
– Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
– Support all gather performance evaluation document & analyses its result
– Support to process data analysis for productivity improvement

♦Succession Planning:
– In charge of following tasks:
+ Identify core competencies and technical competency requirements for each position.
+ Identify talent with critical competencies from multiple job grades.
+ Assess competency and skill levels of current workforce.

♦Employee Relation & Employee Engagement:
– Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
– Co-ordinate with Admin to propose facilities to improve working environment
– Support for enhance Internal Communication, Newsletter
– Planning & organize Company event (Best Employee, Best Practice, Long Service…)
– Process Employee Engagement survey & co-ordinate with other Department for action plan
– Support with the proposal of various change management strategies and intervention to improve employee satisfaction.

Rules and Regulations:

– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates to follow the rules and regulations.

Qualification and Job Requirements:

  • Bachelors’ University degree in Human Resources or business-related field.
  • Have related experience/understanding of performance management process, employee relation…
  • Minimum 3 year experience in the related field.
  • Knowledges about Labor law and labor market trend in Vietnam
  • Good interpersonal skills to work collaboratively with leadership throughout the organization
  • Strong verbal and written communication skills.
  • Ability to work independently as well as work in a team.
  • Good Excel and PowerPoint skills.
  • Good in English (both verbal & written), especially translating skills.
  • Good communication, problem solving & presentation skill

Location working:Hanoi office: 27 Co Linh, Long Bien, Hanoi

Apply: send CV via doan.pham@aeon.com.vn/02462778333 (259)

 

[HCMC] C&B Executive

Key responsibilities:

Ensure all employees’ compensation and benefit scheme to be applied properly

 

  1. Payroll management
  • Process employee data (new hires, changes, additional earnings…) on SAP system.
  • Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.
  • Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
  • Consult employees or management level to correct attendance record errors on SAP system if any.
  • Process payroll (calculate, reconcile, prepare for bank transfer, distribute payslip) timely, accurately, and compliantly.
  • Answer payroll questions from employees and produce payroll reports when requested by direct supervisor or HR Manager.

 

  1. Social Insurance
  • Register social, health and unemployment insurance contribution for new employees.
  • Make report to Social Insurance Agency every month as per mandatory requirements.
  • Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees.
  • Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
  • Complete the transferring procedure of Social Insurance Book for leaving staffs.

 

  1. Labor book & report
  • Make periodical report to Department of Labor, Invalids and Social Affairs as per mandatory requirements.
  • Contact Social Insurance Agency and Labor authorities on providing social insurance book and health care card for employees as per regulations.
  • Preparing periodical labor reports to be sent to Department of Labor, Invalids and Social Affairs

 

  1. Labor contract
  • Make labor contract for new staff.
  • Make annex to labor contract, contract renewal.
  • Ensure labor contract, renewal contract and annex to labour contract are given to employees on time.

 

  1. Employee’s profile management
  • Set up records and personnel file for new employees.
  • Maintain employee’s records in personnel file.

 

  1. Rules and Regulations
  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide subordinates to follow the rules and regulations.

 

  1. Other duties

Perform additional duties as assigned by Deputy Manager, HR Manager

 

Job Requirements:

  • University degree.
  • Minimum 3 years of experience in C&B field for company with at least 500 employees.
  • Knowledge of Labor law and labor market in Vietnam
  • Working knowledge of payroll best practices.
  • Good organizational, multi-tasking, and prioritizing skills
  • Good analytical and communication skills
  • Good verbal and written English skills.
  • Detail-oriented.
  • Strong PC skills including proficiency in Excel
  • Ability to deal sensitively with confidential material
  • Working knowledge of SAP system, payroll module is preferred.

 

Please send your updated CV to Ms. Quy Hen: Hen.cao@aeon.com.vn

[HÀ ĐÔNG] HR Officer

KEY RESPONSIBILITIES

Perform daily administrative tasks for Store’s smooth HR operations in term of training, recruitment, HR management & reports

  1. Recruitment activity
  • Coordinate with Hiring Managers to understand the scope, responsibilities, and requirements of positions to be filled.
  • Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
  • Implement recruiting process: phone screening, interviews, reference check, offer, etc.
  • Follow up with filled vacancies to ensure that selected candidates meet company’s needs, and resolve issues with Hiring Manager on staffing actions.
  • Manage existing candidate database to exploit for future positions.
  • Maintain good relationship with candidates for future and/or unexpected hiring needs
  • Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
  • Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
  • Manage applicant information in recruitment database in proper manners.
  • Stay up-to-date with industry trends
  • Conduct exit interview and analyze reasons of resignation.
  • Prepare recruitment reports weekly/ monthly

 

  1. Training activities
  • Be in charge of new staff orientation program.
  • Train promoters on Store rules.
  • Receive training request from Line Manager(s) and work with them to develop materials for training.
  • Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.

 

  1. Employee Relation & Performance
  • Participate in Branding activities through social media channels.
  • Coordinate with universities, events in relation to targeted hires.
  • Support Management Trainee program to attract the most potential candidates.

 

  1. HR management & Reports
  • Ensure General Staff’s attendance and attire.
  • Identify potential staff for succession planning purposes.
  • Check information and provide reports when necessary.
  • Manage all store staff’s & Promoters’ job information.
  • Take photos for new staff (including Promoters) and proceed employees’ magnet card printing.
  • Collect new staff’s information and process hiring steps on the system.

 

  1. Rules and Regulations
  • Follow all working procedures, company’s policies, rules and regulations.
  • Check, monitor, remind and guide General staff to follow the rules and regulations.

 

  1. Other duties
  • Support other departments as necessary.
  • Other tasks or responsibilities as assigned by Division Leader & Store Manager

 

JOB REQUIREMENTS

  1. Qualifications & Experience
  • University/ College degree
  • 1 ~ 3 years of direct recruiting experience
  1. Knowledge, Skills & Behaviors
  • Be able to work at shift & on public holidays.
  • Computer literate (Word, Excel, Power point).
  • Good communication and problem-solving skill.
  • Customer-focused mindset
  • Self-disciplined with ability to work independently.
  • Good command of English (verbal and written) is a plus

Working location: Duong Noi, Ha Dong, Hanoi

Please send your updated CV to: doan.pham@aeon.com.vn
If you have any questions, please contact us at (024) 6277 8333
 

[HANOI OFFICE] Training Executive

Roles and Responsibilities:

1 . Conduct Training Need Analysis (TNA)

– Determine necessary training demand with other Depts.

– Continuously improve TNA process to meet increasing workload and complex situation.

– Compose Training Standard Operation Process (SOP) to guide Training Officer and other Depts. Staff involved in training process.

– Get exposed to operation working environment daily, weekly & monthly to measure effectiveness of training activities & implement TNA

2 . Prepare lessons

– Meet and work with other Depts. to identify the needs and execute training events.

– Design staff training programs based on company’s and employees’ needs.

– Develop teaching full set of training materials, including Training Slides, Training Outline, Training Guideline, Test

– Plan, organize, and implement a range of training activities.

– Cooperate with the external training vendors or trainers in order to deliver adequate, effective training programs and courses.

-Transfer training content to e-learning system”

3 . Organize training courses

– Coordinate with Admin Dept. to make necessary logistics preparation for training (room , facilities, equipment, stationaries, etc.).

– Facilitate training sessions by leading group discussion or role-playing activities; assist foreign trainers if needed.

– Plan, get and manage training budget.

– Prepare and deliver documents, tests, forms to employees if needed, and make sure all employees are provided with adequate documents.

– Hold meetings and presentations on learning material.

– Train new hires and conduct orientation sessions to assess level of skills.

– Oversee the quality of training sessions run by external vendors and trainers.

4 . Evaluate training courses

– Evaluate training effectiveness and report to higher management.

– Develop, improve and redesign the quality and contents of training programs in order to enhance employee’s skills if needed.

– Conduct Grade G1, G2 tests to support the evaluation of their performance.

– Be responsible for assisting the supervision of G1, G2 staff including the hiring process, performance management, training and assigning mentors

– Continuously initiate improvement to enhance training efficiency and effectiveness”

5 . Rules and Regulations

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind and guide subordinates to follow the rules and regulations.”

6 . Other duties

– Coordinate with other Depts. to take part in organizing Aeon annual events, including: look for event conventions to hold Aeon events and negotiate for the best possible price.

– Other tasks or responsibilities as assigned by Academy Manager.

Requirements: 

1. University degree.

2. Minimum 03 years of training experience.

3. Good knowledge of spoken and written English.

4. Computer literate: Word, Excel, PowerPoint, Outlook and Internet.

5. Strong communication skills, especially public speaking and presentation

6. Organization skill & good adaptability

Preferred skills:

1. Positive thinking and humble

2. Good problem solving skill.

3. Strong time management and teamwork skills.

4. Polite, tactful and friendly attitude.

[HA NOI OFFICE] Manpower Planning & Reporting Officer

Primary Objective:

  • Oversee databases, software, and computer systems that companies use to manage human resources
  • Analyze HRIS systems, collect issues, and follow up performance

Roles and responsibilities:

HRIS System Management & Improvement:

– Work with HR managers/Deputy Manager and other departments to determine HRIS needs
– Analyze HRIS performance metrics and resolving application issues
– Document processes, identifying HR concerns, and compiling data analysis reports
– Coordinate training and technical support as schedule
– Propose and implement new processes and systems for efficient HR management
– Perform statistical analysis on gathered HRIS data and running queries
– Ensuring the efficient recording and secure storage of HR metrics, including attendance and employee performance data
– Keep track of technological advancements and trends in the field of HRIS
– Work with supplier, IT dept & related department to setup, maintain & fix system.

HR Reporting:

– Designs and maintains the HR Data and ensures that just one source of master data exists
– Supports Managers by designing customized reports providing source data
– Runs the strategic HR reports and comments the most important trends
– Runs regular audits over HR data and reports issues to be corrected
– Designs the HR data privacy policy and sets rules for the data access to different HRIS modules
– Cooperates with specialists from other departments as HR data are connected with the data from the rest of the organization

Other duties:

Other tasks or responsibilities as assigned by HR Deputy Manager – Manpower Planning.

Qualification and Job Requirements:

  • Bachelor’s Degree in Computer Science, Information Systems, HR Management, Business Administration, or similar.
  • Minimum 01 years of talent acquisition and/or HRIS experience
  • Good knowledge about IT and HR
  • Ability to gather and interpret data, as well as improve HRIS processes.
  • Experience in documenting processes, as well as performing diagnostic tests and audits
  • Good written and oral communication ability in English
  • Office Computing literate.
  • Good appearance, nice, good looking.

Please send your updated CV to: Ms. Huyen – huyen.nguyen@aeon.com.vn

[Aeon MaxValu – Hanoi Office] HR Executive

Primary Objective:

Partner with line management on HR, business needs and special projects

Key Activities:

  • Align business objectives with employees and management in designated business units (BUs)
  • Provide full supports regarding Human Resource-related issues

Roles and responsibilities:

  • Participate in solving complex employee relations issues. Conducts effective, thorough and objective investigations.
  • Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
  • Work with Department Heads and Line Managers to develop people strategy for related business units (BUs) to enable them to deliver its business objectives.
  • Work with relevant HR functional teams in other processes namely performance management, disciplinary action, compensation review, employer branding, talent management, and employee engagement, etc
  • Analyse HR key metrics (turnover, exit interviews, days to fill positions, cost per hire…) and utilise data for process improvements.
  • Provides day-to-day performance management guidance to line management (e.g., coaching, counselling, career development, …).
  • Provides HR policy guidance and interpretation.
  • Provides guidance and input on BUs restructures, workforce planning and succession planning.
  • Identifies training needs for BUs and coaching needs.
  • Conducts frequently (weekly/ monthly…) meetings with related business units.
  • This job description is reviewed on annually basis and subject to change upon business requirements

Qualification and Job Requirements:

  • University degree
  • At least 03- years of experience in HR field (in retail market is a plus).
  • Be able to work at shifts, overtime, at weekends and holidays as assigned
  • Have ability to relocate to Stores as per Company’s assignment
  • Good oral and written communication skills in both English and Vietnamese
  • Solid knowledge about Labour law and labour market in Vietnam
  • Ability to work with tight deadlines and cope with stressful situation at work.
  • Self-disciplined with ability to work independently
  • Good communication, problem solving & presentation skills.
  • Good planning and analysing skills
  • Proficiency in computer skills (MS Office).

Please send updated CV to Ms. Huyen: huyen.nguyen@aeon.com.vn | 024 – 6277 8333 (Ext 766)

C&B Officer

Key responsibilities:

1. Payroll management
– Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.
– Check records of employees’ working hours on SAP system, review them for accuracy, and verify attendance and hours worked.
– Check annual leave, day off in lieu, overtime data.
– Check payroll full time and part time.

2. PIT & Dependent Registration
– Register for the issuance of PIT code for all employees.
– Register PIT dependant for employee.
– Check PIT code for all employees.

3. Others:
– Follow and collect unknown working report all store.
– Check claims for social insurance benefits for employees (sick leave, maternity leave, etc).
– Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.
– Complete the transferring procedure of Social Insurance Book for leaving staffs.
– Fix incident ticket for payroll issue in SAP system.

4. Labor contract: Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
– Make and check labor contract for new staff.
– Make annex to labor contract, contract renewal.

5. Employee’s profile management
– Set up records and personnel file for new employees.
– Maintain employee’s records in personnel file.

6. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide subordinates (if any) to follow the rules and regulations.

7. Other duties: Other tasks or responsibilities as assigned by HR Manager.

Job Requirements:

Qualifications & Experience:
– University degree.
– Minimum 1 to 2-year experience in C&B field for company with at least 500 employees.

Knowledge, Skills & Behaviors:
– Good knowledge of HR related regulations and laws of Vietnam.
– Strong PC skills including proficiency in Excel.
– Working knowledge of SAP system, payroll module is preferred.
– Detail-oriented.
– Ability to deal sensitively with confidential material.
– Good analytical and communication skills.
– Good organizational, multi-tasking, and prioritizing skills.
– Working knowledge of payroll best practices.

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