Career Tag: Warehouse Management

Primary Objective:

The SCM Deputy Manager – Operation Improvement is responsible for the cooperate growth by forming Service Logistics System and offering the competitive customer-driven supply chain with the main focus on:

• Creating and performing executive strategy for Store operation efficiency improvement; 3PL’s warehousing service & stock management
• Cross-functional coordinating with relating departments in term of operation improvement supporting
• Integrating operations, warehousing and transportation services

Roles and responsibilities:

1.Duties and Authorities regarding Business Planning:

Manage and execute on multiple facets at one time, including Store operation efficiency improvement; 3PL’s warehousing service & stock management and developing Cold chain logistic policies and procedure for the overall management of supply chain.

2.Duties and Authorities regarding Execution:

Closing working with super prior and cross-functional sections: OP, MD, Finance & Accounting, Internal Audit to develop:

Store operation efficiency improvement: Studying current store operation issues of the chain store in term of:

• Ordering improvement: accuracy, leadtime
• Backroom inventory controlling: reduce inventory based on target number for each stores.
• MMD working efficiency

And, maintain a keen understanding of what is happening in each issue.

RDC controlling: making improvement plan for each issue in short-tem and long-term:

• Cooperating with relating departments to perform the plan properly
• 3PL’s warehousing service & stock management:
  • Studying on current stock movement management at 3PL’s warehouse to find out any issues in term of loss controlling in both of system and physical.
  • Make improvement plan by setting respective procedure so that the stock can be aligned in reality & system.
  • Cooperating with relating department to support on company’s periodical stock take, company store expansion.
• Cooperate with DC development team to define efficiency logistic policies and procedure to ensure that the supply chain is appropriate, cost effective and store working effective and productive.

Develop Cold chain logistics:

• Setup the warehouse and facility for cold chain
• Work with 3PL for trucking and warehousing services
• Setup process and procedure for cold chain operations

3.General Department Management:

• Planning and Budgeting:

Planning, budgeting and proposing by breaking down the duties into groups, making budgets (Yearly and Monthly) for hiring employees and/or implementing any necessary assets to purchase and/or activities to be made for achieving the duties.

• Watching Status:

Grasping the progress of various activities, management and controlling status to ensure that those are carried out as planned or budgeted, and improving its performance.

• Dealing Contracts

Upon approvals from the direct supervisors, proposing to select partners/vendors/suppliers to negotiate, negotiating, deciding, making into and drafting agreements/contracts, and issuing any necessary letters or documents to either internal or external regarding any activities to fulfill the department duties, obligations and responsibilities.

• Maintenance of Policies and Regulations:

Investigating, checking, auditing, creating, maintaining, keeping in effective and proposing any policies, regulations or rules related to the department duties, obligations and responsibilities; then upon approvals from the direct supervisors, installing, implementing, enforcing and amending any such policies, regulations or rules.

• Supervising Staffs, Subordinates and Members;
  • Planning and maintaining all staff activities, jobs, duties and working schedules (including shift planning, in and out administrations, overtime, and business trip) in the department.
  • Education for Improvements;
  • Planning, educating and improving all staffs’ knowledge’s and techniques by evaluating performance through creating CDP, then promoting if any staffs are met to be knowledgeful enough, with good humanities and performance, to become superiorly.
• MBOs:

Planning and supervising staffs to establish the yearly MBO and evaluating every half year.

• Enforcing Company Policies, Rules and Regulations

Supervising all staffs in the department to enforce following AEON basic policies/ethics and complying laws and regulations suitable and sufficient enough as a business person by education.

• Information Delivery to Staffs;

Communicating with and delivering any necessary information to, the staffs in the department for carrying out their duties.

• Reporting Duties;

Establishing and maintaining an appropriate reporting line from all staffs in the department, and report to and/or seek consultation from the supervisor and/or any other departments if necessary.

Qualification and Job Requirements:

• University degrees
• 5+ year experienced on Retail business, Logistic improvement or equivalent experience.

Preferred skills:

• Experience with continuous improvement
• Proficiency in English for both of verbal and written
• Strong at verbal and non-verbal communication skills.
• Detail oriented and able to handle multi-tasks and good at problem solving skill
• Strong leadership skills with the ability to get results through mentoring others
• Excellent organizing and time management skills.

Other information:

Contact information: Ms. Huyền (Email: huyen.nguyen@aeon.com.vn)