[HA DONG] HR DIVISION LEADER

Key responsibilities:

Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipling, employee relation and performance management, Rules and Regulations

1. Recruitment activity

Develop and Execute Recruiting Process and Plans

• Ensure all vacancies are filled with the suitable candidates within the targeted time.
• Act as a member of recruitment interview panel.
• Obtain and assess reference checks of the candidates.
• Maintain recruitment database of qualified or potential candidates for current and future needs.
• Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
• Develop and improve the recruitment processes to be more innovative and cost effective.
• Advise hiring managers on recruitment matters.
• Control recruitment expenses within the budget.
• Conduct exit interview and analyze the reasons of resignation.
• Plan, prepare and hold job fair to attract candidates.
• Participate in Branding activities.

Coordinate and Implement University/College/Vocational School for Recruiting Initiatives

• – Coordinate with universities, events in relation to targeted hires.
• – Running Management Trainee program to attract the most potential candidates.

2. HR management & Reports

• Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
• Identify and reduce unnecessary tasks to increase staff productivity.
• Regularly train and motivate subordinates in daily works.
• Identify potential staff for succession planning purposes.
• Build and promote teamwork spirit.
• Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work…
• Manage all information of employees, make sure employees’ data correctly.
• Check information and provide report when necessary.
• Be in charge of headcount and turnover rate report
• Employees weekly report
• Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

3. Employee Relation & Performance

• Manage, co-operate, support discipling process
• Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
• Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
• Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
• Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
• Support all gather performance evaluation document & analyses its result
• Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
• Planning & organize Company event (Best Employee, Best Practice, Long Service…)
• Support Employee Engagement survey & co-ordinate with other Department for action plan

4. Rules and Regulations

• Follow all working procedures, the company’s policies, rules and regulations.
• Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
• Advise Line Managers some work relating to HR’s issue
• Update HR related regulations and laws of Vietnam.

5. Other duties

• Support other departments as necessary.
• Raise all issues that store having and propose solution for improvement
• Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

Job Requirements:

• University/ College degree
• Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
• 01 year at supervisor role is a plus.
• Be able to work at shift & on public holidays.
• Good knowledge of HR related regulations and laws of Vietnam.
• Excellent knowledge of sourcing and recruitment techniques including social media.
• Good communication in English
• Computer literate (Word, Excel, Power point).
• Good communication and problem-solving skill and leader skill
• Strong verbal and creative written communication skills
• Self-disciplined with ability to work independently.
• Good command of English (verbal and written) is plus.
• Customer focused.

Please send your updated CV to: Ms. Doan – doan.pham@aeon.com.vn.