A. Job Description:
(1) Primary Objective:
Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipling, employee relation and performance management, Rules and Regulations
(2) Roles and responsibilities:
1. Recruitment activity:
Develop and Execute Recruiting Process and Plans
– Ensure all vacancies are filled with the suitable candidates within the targeted time.
– Act as a member of recruitment interview panel.
– Obtain and assess reference checks of the candidates.
– Maintain recruitment database of qualified or potential candidates for current and future needs.
– Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
– Develop and improve the recruitment processes to be more innovative and cost effective.
– Advise hiring managers on recruitment matters.
– Control recruitment expenses within the budget.
– Conduct exit interview and analyse the reasons of resignation.
– Plan, prepare and hold job fair to attract candidates.
– Participate in Branding activities.
Coordinate and Implement University/College/Vocational School for Recruiting Initiatives
– Coordinate with universities, events in relation to targeted hires.
– Running Management Trainee program to attract the most potential candidates.
2. HR management & Reports
– Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
– Identify and reduce unnecessary tasks to increase staff productivity.
– Regularly train and motivate subordinates in daily works.
– Identify potential staff for succession planning purposes.
– Build and promote teamwork spirit.
– Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,….
– Manage all information of employees, make sure employees’ data correctly.
– Check information and provide report when necessary.
– Be in charge of headcount and turnover rate report
– Employees weekly report
– Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
3. Employee Relation & Performance
– Manage, co-oporate, support discipling process
– Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
– Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
– Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
– Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
– Support all gather performance evaluation document & analyses its result
– Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
– Planning & organize Company event (Best Employee, Best Practice, Long Service…)
– Support Employee Engagement survey & co-ordinate with other Department for action plan
4. Rules and Regulations
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
– Advise Line Managers some work relating to HR’s issue
– Update HR related regulations and laws of Vietnam.
5. Other duties
– Support other departments as necessary.
– Raise all issues that store having and propose solution for improvement
– Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager
B. Job Requirement:
- University/ College degree
- Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
- 01 year at supervisor role is a plus.
- Excellent knowledge of sourcing and recruitment techniques including social media.
- Good knowledge of HR related regulations and laws of Vietnam.
- Computer literate (Word, Excel, Power point).
- Good communication and problem solving skill and leader skill
- Strong verbal and creative written communication skills
- Self-disciplined with ability to work independently.
- Good command of English (verbal and written) is a plus.
- Customer focused.
- Have ability to relocate to other Stores as per Company’s assignment is a plus.
- Be able to work at shift & on Public holidays.
C. Other information:
Work location:
+ Before Opening AEON Xuân Thủy: Working in AEON Long Biên (Long Biên, Hà Nội)
+ From Opening AEON Xuân Thủy: Working in AEON Xuân Thủy (Cầu Giấy, Hà Nội)
Contact information: Ms. Minh Anh (Email: anh.duong@aeon.com.vn)
