Career Tag: Officer

[HQ – HCM] EMPLOYEE RELATION OFFICER (NHÂN VIÊN QUAN HỆ LAO ĐỘNG)

Primary Objective: List in order of importance the major responsibilities of the job and estimate the percentage of time spent on each responsibility (the main function of the job may or may not be the one where the most time is spent).

Roles and responsibility:

  1. Investigate violations (40%)
    – Participate and investigate cases of Disciplinary & case of Staff hotline
    – Review risk management when investigate the violations
    – Follow timeline action taken of each complaint in Staff hotline or case Disciplinary
  2. Procedures, Rules and Regulations (15%)
    – Follow all working procedures, the company’s policies, rules and regulations.
    – Review & update the internal labor regulations, the collective labor agreement and other regulations relevant to Labor Law .
    – Review and update the procedure of discipline, staffhotline and other procedure relevant employee relation
  3. Report (15%)
    – Report to HRIS about the data of discipline;
    – Support deputy manager in quarterly report:
  4. Training and posting peoplelink (20%)
    – Planning, co-ordinating with vendors and related Depts to ensure training the knowledge of disciplinary
    – Building the content for training of discipline to prevent violations
    – Preparing the content of people link based on cases actual discipline 
  5. Other tasks or responsibilities as assigned by HRM or Deputy HRM (10%)

Qualification and Job Requirements:

  • University degree.
  • At least 01-year experience in HR field
  • Knowledges about Labor law
  • Good in English (both verbal & written)
  • Proficiency in computer skills (MS Office).

Benefit

  • Salary: 8 – 12 mil/month
  • Working time: 8:30-17:30 Mon-Fri (1 Saturday of the month & 1WFH days)
  • Opportunity to learn and develop continuously through daily work; professional training courses as well as soft skills with experienced experts of AEON VIETNAM and AEON Group.
  • Annual day: 12 days per a year
  • Pay full insurance
  • Employees are served a free lunch
  • Free shuttle bus for office employees
  • 13th month salary
  • Performance bonus

Location: 30 Bo Bao Tan Thang Street, Son Ky Ward, Tan Phu District

Please send CV to link Apply here or email maiphuong.nguyen@aeon.com.vn with title ERO – [Name]

[Hanoi Office] CORPORATE COMMUNICATION OFFICER

Primary Objective/ Role

As a member of the Corporate Communications, this position plays a critical role contributing to achieve the goal of placing in the Talents’ Top of Mind Perception (both internal & external) towards AEON Vietnam’s Employer Brand as a “Best Place to work for in Vietnam retail industry”.

At AEON Vietnam, the Corporate Communications department is responsible for the company’s goal that is to “strengthen AEON Brand in Vietnam Retail Industry”, by realizing 2 missions as following:

[1] Enhance AEON Brand Image in the Perception of both External & Internal Stakeholders.
That ensures the synergy of 3 Brand Pillars:
  (1) Product/ Store Brand: at AEON Vietnam, the product brand pillar is divived into 2 key sub-pillars. That are:
  (1.1) Store/ Business Segment Brand: e.g. “AEON General Merchandise Store”,
“Glam Beautique Specialty Store”, “MaxValu Supermarket”, “AEONESHOP E-Commerce”, etc.
  (1.2) Product/ Goods Brand: e.g. “TOPVALU – AEON Private Brand Product”, etc.
  (2) Employer Brand: “AEON Vietnam”, which is branding and promoting AEON Vietnam Workplace as an Employer of Choice in Vietnam Retail Industry
  (3) Corporate Brand: “AEON Vietnam”, which is to build the perception that unites a group of products/ services under the single name, a shared visual identity, and a common set of symbols
[2] Minimize the negative impact on AEON Brand caused by media crisis

 

Key Activities of the Corporate Communications Department
That includes 5 main functions as following:
[1] COMMUNICATIONS: (a) Public Communications; (b) Internal Communications; (c) Owned Media Communications
[2] RELATIONS: (a) Media Relations; (b) Talent Relations: Employees & Potential Candidates
[3] RECOGNITION: (a) Award; (b) Leader Voice enhancement
[4] BRAND MANAGEMENT: (a) Brand Identity; (b) Branding Assets; (c) Trademarks & Trade name Management
[5] CRISIS MANAGEMENT: (a) Crisis Handling; (b) Media Hotline Management

KEY RESPONSIBILITIES OF THIS POSITION:

[1] 50% Internal Communications – Strengthen AEON Brand in the perception of AEON People by planning and implementing effective internal communications.

Role: contribute to plan and implement the internal communications initiatives to the employees

Responsibilities:

  • [1.1] Contribute in planning and implementing the Internal Communications initiatives to enhance employees’ engagement and satisfaction under the direct supervisor(s) instruction
  • [1.2] Propose to direct supervisor(s) ideas/initiative to strengthen and increase the efficiency of Internal Communications
  • [1.3] Contribute the initiatives for developing and managing the effective Internal Communications touchpoints such as: Print Newsletter, E-Newsletter, Digital & Social Media platforms; etc
  • [1.4] Develop and write-up, edit content for Internal Communications materials such as: Regular/ Ad-hoc message from the Executive Leadership under the direct supervisor(s) instruction
  • [1.5] Handle E-Newsletter from AEON Group and AEON Vietnam, Post/ Article on Social Media/ Digital Platform, Video, etc.;

[2] 30% Talent Relation – to support the direct supervisor(s) in planning and implementing the talent engagement activities for enhancing the presence and creating the good impression of the targeted talents (future – current – past) toward the company’s employer brand

  • Internal: the employee engagement initiatives
  • External employer branding activities targeting to the potential talents:
    • Seminar/ Workshop/ Career Fair/ etc.
    • Employer Recognition
    • Market research & talent insight survey

[3] 10% Public Communications for Employer Branding – to support the direct supervisor(s) and contribute in planning and implementing the employer branding communications campaigns for the public

  • Branding Communications: for promoting AEON Vietnam Employee Value Proposition (EVP), thus enhancing AEON Vietnam’s Brand Perception as an Employer of Choice
  • Recruitment Communications: to support HR – Talent Acquisition in developing & implementing communication campaigns to support the talent recruiting plan and drive candidate attraction through media-mix.

[4] 10% Brand Identity & Branding Assets Management

Role: contribute to make Strong Brand Association & Recognition to Talents towards AEON Brand by developing & managing branding assets (both digital & print), as following details:

Scope: for 2 brand pillars

  • [Pillar 1] Corporate Brand
  • [Pillar 2] Employer Brand

Items:

  • (1) Read: Corporate Profile, Employer Brochure, etc.
  • (2) Watch: Corporate Video, Employer Introduction Video, etc. 
  • (3) Event materials: POSM, Gift, Presentation, etc.

QUALIFICATION AND JOB REQUIREMENTS

  1. University degree in 1 of following study fields: Multi-media, Marketing, Communications, Business Administration, etc.;
  2. Minimum 01 year of experience in 1 of following fields: Communications, Corporate Affairs, Public Relations, Marketing, etc. Experienced in Internal Communications (or) Employer Brand field is not required, but a plus point
  3. Strong English Skills (Recommendable but not required, Japanese Skills)

PREFERED SKILLS (Reference rate range: 1 to 5; 1 is Average – 5 is Excellent)

1. Project Management: 3
2. Customer-oriented Mindset 3
3. Interdepartmental Collaboration 2
4. Oral & Written Communications 3
5. Strong Research, Information Filtering & Data- Analysis 2
6. Problem Solving 2
7. Fluent in English (spoken & written) 3
8. Adaptability 3
9. Digital Literacy: Social Media, Canva, etc. 3
10. Office Litercy: Microsoft Office, Outlook, etc. 3
11. Logical & Critical Thinking 2
12. Good Sense of Leadership 2

IF YOU ARE INTERESTED IN THIS POSITION, PLEASE DO NOT HESITATE TO SEND YOUR CV TO:

Ms. Duong – HR Department (Hanoi Office): duong.hoang@aeon.com.vn 

Tel: (024) 6277 8333 – Ext: 719

[AEON THE NINE CẦU GIẤY] Nhân viên hành chính – kế toán

TRÁCH NHIỆM CHÍNH

Nhiệm vụ chính:

  • Quản lý tiền mặt theo quy định của công ty.
  • Đảm bảo báo cáo kế toán được hoàn thành đúng thời hạn.
  • Quản lý trang thiết bị, máy móc để cửa hàng duy trì hoạt động hiệu quả

Các hoạt động chính:

  • Quản lý tiền mặt
  • Quản lý chi phí và thiết bị

Vai trò và trách nhiệm:

1, Quản lý chi phí và thiết bị:

– Quản lýcơ sở vật chất, , trang thiết bị, máy móc, tài sản cố định của cửa hàng.

– Kiểm soát ngân sách theo yêu cầu nội bộ của cửa hàng. Tìm nguyên nhân nếu có vấn đề liên quan đến chi phí. Sử dụng chi phí hợp lý.

– Đặt hàng và cung cấp vật liệu, trang thiết bị cho cửa hàng.

– Đảm bảo điều kiện cơ sở vật chất an toàn cho khách hàng và nhân viên.

– Xử lý tất cả các vấn đề liên quan đến vệ sinh, an ninh, bảo trì, dịch vụ…

– Lập báo cáo về cơ sở vật chất và chi phí.

2, Quản lý tiền mặt

– Quản lý tiền mặt, băng dính niêm phong bán hàng, phiếu giảm giá.

– Kiểm tra doanh số bán hàng, hóa đơn, tiền thiếu, chứng từ thanh toán.

– Lập báo cáo kế toán.

3, Quy định và quy chế:

– Tuân thủ quy trình của tất cả các phòng ban liên quan đến việc quản lý hàng hóa.

– Tuân thủ các quy trình, quy định về an toàn, sức khỏe, chính sách và quy chế công ty.

4, Các nhiệm vụ khác do Người giám sát/ Lãnh đạo/ Quản lý cửa hàng giao.

YÊU CẦU CÔNG VIỆC

  • Tốt nghiệp trung cấp trở lên (chuyên ngành kế toán).
  • Kỹ năng giao tiếp tốt.
  • Thái độ làm việc tốt.
  • Thành thạo tin học văn phòng.
  • Có khả năng làm việc theo ca và trong ngày lễ.
  • Kỹ năng làm việc nhóm tốt.
  • Kỹ năng quản lý thời gian và giải quyết vấn đề tốt.

ỨNG VIÊN VUI LÒNG GỬI CV VỀ ĐỊA CHỈ:

Ms. Dương – Phòng Nhân sự văn phòng Hà Nội: duong.hoang@aeon.com.vn 

Mọi thắc mắc xin liên hệ Phòng Nhân sự: 024.6277.8333 (số nội bộ: 719)

[HA DONG] HR OFFCIER (PM) – NHÂN VIÊN NHÂN SỰ (QUẢN TRỊ NĂNG LỰC VÀ ĐÀO TẠO)

Roles and responsibilities:

Perform daily administrative tasks for Store’s smooth HR operations in term of C&B, training, recruitment, system, attendance management and data management.

1. Performance activity
– Organizing Briefing Session on Performance Management Process in preparation for 03 phases: Setting Goals, mid-year review, year-end review for all employees at GMS

– Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.

– Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.

– Support all gather performance evaluation document & analyses its result

2. Employee Relation & Employee Engagement
– Work with Admin Dept. organizing Company events (Best Employee, Best Practice, Long Service, Teambuilding, …).

– Process Employee Engagement survey.
– Propose benefits & organize events and activities to connect employees
– Communication from information, policies, decisions from PM HQ
– Identify potential staff for succession planning purposes.


3. Rules and Regulations & training activities
– Participate in disciplinary action and report
– Follow all working procedures, the company’s policies, rules and regulations.
– Check, monitor, remind and guide employees to follow the discipline rules and regulations.
– Train new staff orientation program

– Train MBO content/ SAP SF for Store employees

– Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.

– Train promoters on Store rules.

– Receive training request from Line Manager(s) and work with them to develop materials for training.

Other duties
– Provide report when necessary
– Recruitment activities assigned by Division Leader
– Support other departments as necessary.
– Other tasks or responsibilities as assigned by Division Leader, HR Manager, Store Manager

Qualification and Job Requirements:

1. University/ College degree.
2. 1-2 year of experience in relevant fields

Preferred skills
1. Good communication, problem solving and leadership skills
2. Customer focused
3. Self-disciplined with ability to work independently.

4.Knowledge of labor laws and related regulations
5. Computer literate (Word, Excel & PowerPoint)

To apply, please send your CV to email: ngoan.tranthi@aeon.com.vn

[HCM] Facility Management Officer – Nhân viên quản lý tài sản văn phòng

  • Primary Objective:
    An Facility Officer is responsible for conducting quality assessments, scheduling repairs, and developing preventative maintenance procedures to facilitate effective operations GMS machine and shopping Mall.

  • Roles and responsibilities:
    Facility management:
    – Manage laptop of HQ employees:
    – Daily check meeting/ conference room, tools to ensure that all are working properly and repair where faulty.
    – Checking and working closer with supplier to keep HQ office/toilet in a neat and tidy state,
    – Carry out the proactive maintenance office service include but not limited to air conditioning, smoke detection, security detection, office interior, office exterior, carpeting, furniture fabric and furnishings,.
    – Continuous improvement of Facility team by making suggestion for improvement to process.
    – Cooperate with related department/ store to collect information and follow the countermeasure result related to facilities central services such as: security, clean, operation system, waste disposal.
    – Engage with HQ employees to arrange and keep back yard meet 5S standard and fire – fighting regulation.

    Office purchasing management:
    – Receive and solve any issues regarding to the quality of HQ office materials and equipment.
    – Look for new suppliers to expand the supplier zone, localize & secure the source of supplies.
    – Propose to sign principle contract with reputable suppliers to facilitate order and payment process.

    Others
    – In charge of managing office’s projectors and equipment to ensure they are in good conditions and available to users.
    – Other tasks or responsibilities as assigned by Facility Manager 

  • Qualification and Job Requirements:
    University degree
  • Preferred skills
    Good command of spoken and written English
    Computer literate: Word, Excel, PowerPoint, Outlook and Internet
    Good problem solving skills.
    Detail oriented and be able to handle multi-tasks.
    Good organizing and time-management skills.
    Strong communication skill (both verbal & written).

  • Contact email: ngocthu.le@aeon.com.vn

 

 

[AEON MAXVALU] RECRUITMENT OFFICER (NHÂN VIÊN TUYỂN DỤNG)

Job Description

1. Recruitment

  • Implement recruitment process: phone screening, interview, reference check, offer…
  • Share situation of lacking position in all stores with Operation Team and propose necessary employees in each store to HR Executive
  • Manage existing candidate database to exploit for future positions
  • Maintain a good relationship with candidates for future and/ or unexpected hiring needs
  • Create strong network with company, vocational centers and universities, in social channels to maximize the chances
  • Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents
  • Manage applicant information in recruitment database in proper manner
  • Conduct exit interview and analyse the reasons of resignation
  • Prepare recruitment reports weekly/ monthly
  • Assist recruiters in posting job ads on career pages and processing received resumes
  • Input CVs data in CV bank
  • Provide admin support in the interview day: Greeting and assisting interviewees onsite, set up interview room, interview assessments, tablets (if any)
  • Assist successful candidates with the onboarding process, including prepare facilities, welcome kit; collect document, print employee card, upload data to canteen system for all newcomers

2. General

  • Update employee personal records and documentation, manage profile of employees, maintain employee’s records in personnel file
  • Manage and store paperwork for HR policies, procedures…
  • In charge of booking and manage room for meeting, interview…
  • Arrange travel accommodations and process expense forms
  • Manage stationery, prepare necessary logistics and facilities for HR’s projects
  • Organize Briefing Session on Performance Management Process in preparation for 3 phases: Setting Goals, Mid-year review, Year-end review for all G2+ at all work locations efficiently
  • Support all gather performance evaluation document & analyse its result
  • Support to proceed data analysis for productivity improvement
  • Process Employee Engagement survey & coordinate with other Departments for action plan
  • Support with the proposal of various change management strategies and intervention to improve employee satisfaction.
  • Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  • Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  • Planning & organize Company events (Best Employee, Best Practice, Long Service, Teambuilding, Health check…)
  • Ensure labor contract, renewal contract and annex to labor contract are given to employees on time
  • Scan, photo, stamp documentation as required
  • Follow up document signing
  • Register PIT dependant for employee.
  • Check PIT code for all employees.
  • Coordinate with HR HQ to get consult all staff issue (if any)

3. Rules and regulations

  • Follow all working procedures, the company’s policies, rules and regulations.
  • Check, monitor, remind and guide subordinates to follow the rules and regulations.
  • Participate in disciplinary action and report

4. Other duties

Other tasks or responsibilities as assigned by Recruitment Executive or HR Deputy Manager – SMPT

Qualifications & Job Requirements

  • University degree. Prefer candidates with major in Human Resources Management
  • Fresh graduate or 1 ~ 3 years of direct recruiting experience
  • Knowledge of HR related regulations and laws of Vietnam
  • Good command in using MS. Office software
  • Good command of English, both verbal and written.
  • Good interpersonal & teamwork skills
  • Self-motivated, highly committed, hard-working and responsible to work under pressure

Other information

Work location: 27 Cổ Linh, Long Biên, Hà Nội (Aeon Long Biên) (temporary) (long-term working location will be allocated asap)

Working time: 8:30 – 17:30 from Monday – Friday and 1 Saturday per month

Contact information: Ms. Minh Anh (Email: anh.duong@aeon.com.vn)

[HCMC – AEON Celadon Tân Phú] Performance & Training Officer

JOB DESCRIPTION

1. Performance activity

– Organizing Briefing Session on Performance Management Process in preparation for 03 phases: Setting Goals, mid-year review, year-end review for all employees at GMS

– Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.

– Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.

– Support all gather performance evaluation document & analyses its result

2. Employee Relation & Employee Engagement

– Work with Admin Dept. organizing Company events (Best Employee, Best Practice, Long Service, Teambuilding…).

– Process Employee Engagement survey.

– Propose benefits & organize events and activities to connect employees

– Communication from information, policies, decisions from PM HQ

– Identify potential staff for succession planning purposes.

3. Rules and Regulations & training activities

– Participate in disciplinary action and report

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind and guide employees to follow the discipline rules and regulations.

– Train new staff orientation program

– Train MBO content/ SAP SF for Store employees

– Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.
– Train promoters on Store rules.
– Receive training request from Line Manager(s) and work with them to develop materials for training.

4. Other duties

– Provide report when necessary

– Recruitment activities assigned by Division Leader

– Support other departments as necessary.

– other tasks or responsibilities as assigned by Division Leader, HR Manager, Store Manager

JOB REQUIREMENTS

  1. Bachelors’ University or College degree in Human Resources or business-related field.
  2. 1-3 year related experience in HR
  3. Computer literate (Word, Excel, Power point).
  4. Good communication and problem solving skill.
  5. Customer focused.
  6. Self-disciplined with ability to work independently.
  7. Good command of English (verbal and written) is a plus.
  8. Have ability to relocate to other Stores as per Company’s assignment is a plus.

[HCM] ADMIN OFFICER (NHÂN VIÊN HÀNH CHÍNH TỔNG VỤ)

  • Primary Objective:
    Admin Officer is responsible for assisting administrative and clerical services in order to facilitate effective & efficient daily operations of BO and Stores.

  • Roles and responsibilities:
    List in order of importance the major responsibilities of the job and estimate the percentage of time spent on each responsibility (the main function of the job may or may not be the one where the most time is spent).

  • Manage general affairs for HQ
    – Receive and transfer incoming telephone calls.
    – Arrange air ticket, hotel, transportation means, and insurance for staff going on business trip.
    – Manage company car, taxi, bus.
    – Manage the timely payments for office expense: taxi, apartment lease, bus & car rental fee, hotel, air ticket etc.
    – Assist in administration duties for expats such as visa, work permit, residence card processing, and apartment lease & car rental contract.
    – Manage office‘s cleanness, tidiness and full of supplies (drinking water etc)

  • Support store operation.
    – Support to setup canteen, taxi & bus service to new store.
    – Follow up and support to monitor these services operating.

  • Other tasks or responsibilities as assigned by Admin Manager

  • Qualification and Job Requirements:
    1. University degree
    2. Experience of applying work permit/ residence card/ VISA for expats
    3. Experience of booking air ticket, hotel
    4. Arrange company car, taxi
    5. Control canteen

  • Preferred skills
    1. Good command of spoken and written English
    2. Computer literate: Word, Excel, PowerPoint, Outlook and Internet
    3. Good problem solving skills.
    4. Detail oriented and be able to handle multi-tasks.
    5. Good organizing and time-management skills.
    6. Fairness and intergrity
    7. Careful
    8. Supporting spirit

  • Contact Email: linhphuong.truong@aeon.com.vn

 

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